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Home My WebLink AboutAward Quote - 2022 Rubber Speed Table & Speed Cushion Installations Proj No. 122-014 - HRP Construction Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 27, 2022 Mr. Matthew D. Cain HRP Construction Inc. 5777 Cleveland Rd., P.O. Box 266 South Bend, IN 46624-0266 cindyv@hrpconstruction.com; mattc@hrpconstruction.com RE: Award Bid – 2022 Rubber Speed Table & Speed Cushion Installations Project No. 122-014A Dear Mr. Cain: At its September 27, 2022 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $117,600. Please forward the following documents in one submittal by October 11, 2022 to my attention for Board of Public Works approval at lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Certificate of Insurance naming the City of South Bend as an additional insured If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 of 2 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Charlotte Brach, Project Engineer SUBJECT: Award Project No. 122-014A 2022 Rubber Speed Table and Speed Cushion Installation DATE: September 15, 2022 On September 13, 2022, the Board of Public Works opened and read quotes for the above project, which consisted of six divisions. The quoters ranked as follows: Division 1 Quoter Amount 1. HRP Construction Inc. $19,600 Division 2 Quoter Amount 1. HRP Construction Inc. $19,600 Division 3 Quoter Amount 1. HRP Construction Inc. $19,600 Division 4 Quoter Amount 1. HRP Construction Inc. $19,600 Division 5 Quoter Amount 1. HRP Construction Inc. $19,600 Division 6 Quoter Amount 1. HRP Construction Inc. $19,600 I recommend award of a contract for Divisions 1 through 6 to the lowest responsive / responsible quoter, HRP Construction Inc. in the amount of $117,600. There are not MWBE Goals for this quote because the installation is not commercially reasonable to be subdivided. The Office of Diversity and Inclusion approved this quote without goals for that reason. An effort was made to request quotes from several MWBE contractors. Quotes were Page 2 of 2 requested from a total of thirteen (13) contractors. Sufficient funds have been appropriated from Local Roads and Streets, 251-06-600-506-442001- PROJ00000316. Please call with your questions. Enc. Quote Tabulation QUOTE TABULATION 2022 Rubber Speed Table and Speed Cushion Installation Project No: 122-014A For Quotes Due: September 13, 2022 Division 1 - Wilber Street Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Rubber Speed Table Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ 2 Rubber Speed Cushion Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ DIVISION 1 TOTAL 19,600.00$ -$ -$ Division 2 - Kaley Street Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Rubber Speed Table Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ 2 Rubber Speed Cushion Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ DIVISION 2 TOTAL 19,600.00$ -$ -$ Division 3 - Indiana Avenue Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Rubber Speed Table Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ 2 Rubber Speed Cushion Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ DIVISION 3 TOTAL 19,600.00$ -$ -$ Division 4 - Manchester Drive Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Rubber Speed Table Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ 2 Rubber Speed Cushion Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ DIVISION 4 TOTAL 19,600.00$ -$ -$ Division 5 - Fellows Street Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Rubber Speed Table Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ 2 Rubber Speed Cushion Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ DIVISION 5 TOTAL 19,600.00$ -$ -$ Division 6 - Scott Street Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Rubber Speed Table Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ 2 Rubber Speed Cushion Installation 1 EA 9,800.00$ 9,800.00$ -$ -$ HRP Construction, Inc. HRP Construction, Inc. HRP Construction, Inc. HRP Construction, Inc. HRP Construction, Inc. HRP Construction, Inc. Page 1 of 2 QUOTE TABULATION 2022 Rubber Speed Table and Speed Cushion Installation Project No: 122-014A For Quotes Due: September 13, 2022 DIVISION 6 TOTAL 19,600.00$ -$ -$ I hereby certify that the above truly and accurately represents bids received for this project on September 13, 2022 Charlotte Brach, Project Engineer Non-Collusion Affadavit DIVISIONS 1 through 6 TOTAL 117,600.00$ Y -$ -$ Page 2 of 2 September 27, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 27th Day of September, 2022, by and between HRP Construction Inc., 5777 Cleveland Rd., P.O. Box 266, South Bend, IN 46624-0266 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-014A DESCRIPTION: 2022 RUBBER SPEED TABLE & SPEED CUSHION INSTALLATIONS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $117,600 FUNDING: PR-00019224 The unit prices for this improvement were those prices as received and accepted by the Board on the 13th Day of September, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS HRP CONSTRUCTION INC. President Member Printed Name Member Member Signature Member Attest: Clerk September 27, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 9/1/2022 Name: Charlie Brach Department of Public Works – Engineering Division BPW Date: 9/13/2022 Phone Extension: 9246 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name N/A New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 Rubber Speed Table and Speed Cushion Installations Project Number 122-014 Funding Source 251-442001 Account No. PR # 19224 Amount $120,000 (Budgeted Amount) Terms of Contract Divisions Special Contract Provisions Purpose/Description Opening of Quotes for rubber speed table and speed cushion installations in various locations throughout South Bend. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 9/15/2022 Name: Charlie Brach Department of Public Works – Engineering Division BPW Date: 9/27/2022 Phone Extension: 9246 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name HRP Construction Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 Rubber Speed Table and Speed Cushion Installations Project Number 122-014 Funding Source 251-442001 Account No. PR # 19224 Amount $117,600 Terms of Contract Divisions Special Contract Provisions Purpose/Description Quote award for rubber speed table and speed cushion installations in various locations throughout South Bend. All six (6) divisions are being awarded. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: