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Home My WebLink About09222022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 22, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. REJECT BIDS AND QUOTATIONS A. Sheridan & Riverside Parking Lane Resurfacing – Project No. 122-056 1. Quotes Rejected Due to Exceeded Project Budget 2. Funding: PR-00019271 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of September 8, and September 13, 2022 3. OPENING OF QUOTATIONS A. South Bend Fire Department Gear Washer Prep Work – Project No. 122-054 1. Funding: PR-00019186 B. Sheridan & Riverside Parking Lane Resurfacing – Project No. 122-056 1. Award 2. Funding: PR-00019271 4. AWARD BIDS AND APPROVE CONTRACTS A. Sale of City-Owned Property – 205 N. Lake St. 1. Name: Greater Friendship Missionary Baptist Church, Inc. 2. Amount: $2,425; Associated Fees Total $2,581 B. Morris Performing Arts Center Theater Lighting 1. Company: TPC Technologies, Inc. 2. Amount: $297,843.85; List A & B Items 3. Funding: PR-00016092 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2022 Rubber Speed Table & Speed Cushion Installations – Project No. 122-014A 1. Company: HRP Construction Inc. 2. Amount: $117,600 3. Funding: PR-00019224 6. CHANGE ORDERS A. South Bend Police Department Roof Rehabilitation and Replacement – Project No. 119-080 1. Company: Midland Engineering Company, Inc. 2. Change Order No.: 1 (Final) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 22, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 3. Increase Amount: $27,100 4. Percent of Increase: 2.14% 5. Revised Contract Amount: $1,295,500 6. Funding: PO-0012762 B. Sample and Mayflower Intersection Improvements – Project No. 120-052R 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($9,168.61); Additional Two Hundred & Forty (240) Days 4. Percent of Decrease: (2.64%) 5. Revised Contract Amount/Completion Date: $338,467.54; July 10, 2022 6. Funding: PO-0010526 C. Olive Street Reconstruction, Phase II – Project No. 114-064 1. Company: INDOT & Milestone Contractors North, Inc. 2. Change Order Nos.: 1-3 3. Increase Amount: $5,167.65; Total ($1,033.53 Local) 4. Percent of Increase: 0.789% 5. Total Percent of Change: 0.789% 6. Revised Contract Amount: $660,447.85 7. Funding: PO-0015217 D. Installation of School Zone Flashing Beacons – Project No. 117-075 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 2 3. Increase Amount: $30,017.45 4. Percent of Increase: 36.359% 5. Total Percent of Increase: 40.418% 6. Revised Contract Amount: $1,038,566.36 7. Funding: PR-00019568 E. 2022 Contractor Paving, Round II – Project No. 122-032 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $67,181 4. Percent of Increase: 3.21% 5. Revised Contract Amount: $2,157,982 6. Funding: PO-0018048 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2022 Contracted Microsurfacing – Project No. 122-011 1. Company: National Pavement Maintenance 2. Change Order No.: 1 (Final) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 22, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 3. Decrease Amount: ($3,150) 4. Percent of Decrease: (4.32%) 5. Total Percent of Change: (4.32%) 6. Final Contract Amount: $69,760 7. Funding: PO-0017963 B. Old Clay Utilities Sewer Lining – Project No. 117-087 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($20,757.75); Additional One Thousand Five Hundred & Eighty-Five (1,585) Days 4. Percent of Decrease: (9.07%) 5. Total Percent of Change: 1.12% 6. Final Contract Amount/Completion Date: $208,047.25; September 5, 2022 7. Funding: Utility Contractual Services/Other (641.0621.792.63.35) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Campeau Street Streetscape – Project No. 121-073 1. Title Sheet 2. Funding: PR-00019420 9. RESOLUTIONS A. Resolution No. 45-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Purchase of Real Property from the South Bend Community School Corporation 1. Description: Board to Sign Real Estate Purchase Agreement and Administrative Office Lease 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Owner-Engineer Agreement – Kil Architecture/Planning 1. Description: Design Services to Incorporate Roof Replacement for Nexus Center Site Improvements Project No. 121-064 2. Amount: $24,200; Adjusted Agreement Total: $59,700 3. Funding: PO-0015309 B. Ratify Contracted Emergency Work – Selge Construction Co., Inc. 1. Description: Emergency Repairs for CSO 27/28 Outfall Pipe and Water Main 2. Amount: Original Estimate $155,000; Final Cost $251,360.23 3. Funding: PO-0017455 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 22, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 C. Ratify Contracted Emergency Work – Selge Construction Co., Inc. 1. Description: Emergency Repairs for Sewer Lines at 417 Napoleon Blvd. 2. Amount: Original Estimate $25,000; Final Cost $23,519.23 3. Funding: PO-0018024 D. Ratify Contracted Emergency Work – Selge Construction Co., Inc. 1. Description: Emergency Repairs for Utilities & Streets/Sewer at Quince Rd. & Edison Rd. 2. Amount: Original Estimate $50,000; Final Cost $41,686.84 3. Funding: PO-0018236 E. Amendment No. 3 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Additional Services for Changed Scope for North Water Treatment Plant Improvements Project No. 119-011 2. Amount: Increase $16,940; Adjusted Agreement Total: NTE $250,731 (Hourly) 3. Funding: PO-005261 11. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: Ms. Beverly Steele a) Location: 3030 Northside Blvd. b) Description: Seven (7) Ft. Awning on Front of House c) Favorable Recommendations 12. STREET/ALLEY VACATIONS A. Applicant: Ms. Aubrie Thornton 1. Location: Alley at 912 W. Oak St. 2. Purpose: Combine Lots 908 and 912 Oak St. 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 13. RATIFY BONDS A. Contractor Bonds 1. John Ward Concrete, Inc., Released effective September 14, 2022 B. Excavation Bonds 1. Baseline NXC, LLC, Released effective October 26, 2022 C. Occupancy Bonds 1. Glass Traditions LLC, Approved effective September 2, 2022 2. Wolfe House Movers of Indiana, LLC, Approved effective September 12, 2022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 22, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 14. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,122 (Total # of Accountholders) as of the 3rd Quarter of 2022 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-43734 a) Date: 09/13/2022 b) Amount: $1,771,942.69 2. Claim Nos.: GBLN-43841, GBLN-44020, GBLN-44057 a) Date: 09/19/2022 b) Amount: $73,182.99 3. Claim Nos.: GBLN-43241, GBLN-43609 a) Date: 09/19/2022 b) Amount: $679,393.74 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.