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Home My WebLink AboutRejection of Bids - MPAC Box Office Renovation Proj. No. 121-029C ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 13, 2022 Mr. Brian T. Larson Larson Danielson Construction Co., Inc. 302 Tyler St. LaPorte, IN 46350 mcd@ldconstruction.com RE: Rejection of Bids – Morris Box Office Renovation – Project No. 121-029C Dear Mr. Larson: At its September 13, 2022 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to being over budget. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 13, 2022 Mr. Robert A. Lingenfelter Gibson-Lewis, LLC 1001 West 11th St. Mishawaka, IN 46544 GHicks@gl.nceusa.com RE: Rejection of Bids – Morris Box Office Renovation – Project No. 121-029C Dear Mr. Lingenfelter: At its September 13, 2022 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to being over budget. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Board Clerk Board of Public Works FROM: Becca Plantz, Project Engineer SUBJECT: Reject Project No. 121-029C Morris Box Office Renovation DATE: September 1, 2022 On July 26, 2022, the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct. The bidders are summarized as follows: Bidder Quote Amount Larson Danielson Construction Co., Inc. $283,563.00 Gibson-Lewis, LLC $360,600.00 I recommend the rejection of a contract for the Morris Box Office Renovation due to both bids being over the budget allocated for the project. Please call with your questions (5998). Enc. Bid Tabulation September 13, 2022 BID TABULATION Morris Performing Arts Center - Main Level Slab Replacement Project No: 121-029A Project Title Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 Complete demolition, including: walls (full and partial), doors/windows, concrete step, ceiling systems, electrical, and mechanical components as noted on the demolition drawings.1 LS $26,750.00 $26,750.00 $29,575.00 $29,575.00 $40,000 $40,000.00 2 New wall infill, new ceiling, and new finishes throughout Box Office Lobby and Box Office (including paint; trim at walls, openings and columns; installation of in-stock CPT1; floor leveling at CT2 transition to match existing ramp condition; SS1 at storefront bay ledges)1 LS $93,000.00 $93,000.00 $150,047.00 $150,047.00 $235,600.00 $235,600.00 3 New exterior storefront Box Office window systems (including countertop at office desk)1 LS $23,600.00 $23,600.00 $17,162.00 $17,162.00 $15,000.00 $15,000.00 4 New interior Box Office Window system (including countertop and surrounding trim)1 LS $18,000.00 $18,000.00 $44,027.00 $44,027.00 $35,000.00 $35,000.00 5 Mechanical work as required in Box Office Lobby (not limited to: rerouting ductwork as necessary, etc.) 1 LS $5,500.00 $5,500.00 $19,556.00 $19,556.00 $10,000.00 $10,000.00 6 Electrical renovations as required in the Box Office Lobby and Box Office (not limited to relocating wiring and access panel, light fixture replacements, etc.)1 LS $22,800.00 $22,800.00 $23,196.00 $23,196.00 $25,000.00 $25,000.00Total$189,650.00 $283,563.00 $360,600.00 I hereby certify that the above truly and accurately represents bids received for this project on July 26, 2022. Becca Plantz, Project Engineer The Robert Henry Corp. Y Engineer's Estimate Larson Danielson Construction Co., Inc. Non-Collusion Affadavit Y S:\Public Works\Projects\Projects by Year\2021 Projects\121-029 Morris Performing Arts Center 100-Yr\1 - Admin\1 - BPW Documents\Box Office\Bid Tabulation 121-029C BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/1/2022 Name Becca Plantz Department Public Works BPW Date 9/13/2022 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Morris Box Office Renovation Project Number 121-029C Funding Source Morris Capital Fund 416 Account No. PR-17674, PROJ-345 Amount Terms of Contract Lump Sum Purpose/Description Rejection of all bids for renovations to the box office in the Morris Performing Arts Center. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: