HomeMy WebLinkAboutAward Quote - 2022 Brick Spot Repairs Proj No. 122-055 - Acorn Landscaping, LLC
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
September 13, 2022
Mr. Jeff Ritschard
Acorn Landscaping LLC
3680 W. Sample St.
South Bend, IN 46619
rebecca.matthys03@gmail.com
RE: Quotation Award – 2022 Brick Spot Repairs – Project No. 122-055
Dear Mr. Ritschard:
At its September 13, 2022 meeting, the Board of Public Works awarded the above
referenced quotation to you in an amount not to exceed $21,740.
Please forward the following documents in one submittal by September 27, 2022 to my
attention for Board of Public Works approval at lhensley@southbendin.gov :
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Scott Kreeger
Project Engineer, Division of Engineering
SUBJECT: Award: 122-055 2022 Brick Spot Repair Simple Quote
DATE: September 9, 2022
On September 8, 2022, the Department of Public Works opened and read quotes for the above
project, using the simple quote process for projects less than $25,000. The request for quotes was
sent to three (3) contractors, and only one quote was received.
Bidder Total Quote Amount
1. Acorn Landscaping LLC $21,740
Engineering recommends award of the base quote to Acorn Landscaping LLC, in the amount of
$21,740.
The Department of Public Works has appropriated sufficient funds from Infrastructure Bond (PR-
17954)
Please respond with any questions (EXT 9245).
Enc. Bid Tabulation
QUOTE TABULATION122‐055 Brick Spot Repair Simple QuoteItem No. Line Item Quantity UnitUnit Price Cost Unit Price Cost1PARK AVENUE BRICK REPAIRS50 SY$352.00 $17,600.00 $340.00 $17,000.002FOREST AVENUE AND MANITOU PLACE INTERSECTION BRICK REPAIRS12 SY$379.50 $4,554.00 $395.00 $4,740.00Base Quote Total$22,154.00$21,740.00I hereby certify that the above truly and accurately represents bids received for this project on September 8, 2022Scott Kreeger, Project EngineerEngineer's Estimate Acorn LandscapingNon-Collusion AffadavitYESS:\Public Works\Projects\Projects by Year\2022 Projects\122‐055 Brick Spot Repair Simple Quote\1 ‐ Admin\1 ‐ BPW Documents\122‐055 Bid Tabulation
September 13, 2022
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 13th Day of September, 2022, by and between Acorn
Landscaping, LLC, 3680 W. Sample St., South Bend, IN 46619 (the “Contractor”), and the Board
of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all
of which are set forth as a part of this Contract, for:
PROJECT NO. 122-055
DESCRIPTION: BRICK SPOT REPAIRS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: NTE $21,740
FUNDING: PR-00017954
The unit prices for this improvement were those prices as received and accepted by the Board on
the 8th Day of September, 2022.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS ACORN LANDSCAPING, LLC
President Member Printed Name
Member Member Signature
Member Attest: Clerk
September 13, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 9/1/2022
Name Scott Kreeger
Department Public
Works
BPW Date 9/13/2022 Phone Extension 9245
Required Prior to Submittal to Board
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Acorn Landscaping LLC
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Brick Restoration Simple Quote
Project Number 122-055 (DFO PROJ00000363)
Funding Source Infrastructure Bond
Account No. 455-06-600-506-442001
Amount $21,740
Terms of Contract NTE
Purpose/Description PR-17954
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 9/1/2022
Name Scott Kreeger
Department Public
Works
BPW Date 9/13/2022 Phone Extension 9245
Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name TBD
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Brick Restoration Simple Quote
Project Number 122-055 (DFO PROJ00000363)
Funding Source Infrastructure Bond
Account No. 455-06-600-506-442001
Amount TBD
Terms of Contract NTE
Purpose/Description PR-17954
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
Document Path: S:\Public Works\Projects\Projects by Year\Project Managers\Scott Kreeger\GIS Projects\Brick Restoration\Brick Restoration.aprx
User Name: skreeger Brick Spot Repairs Simple QuoteBase Quote: Park Avenueµ8/31/20221122-055City of South BendDept. of Public Works227 W Jefferson Blvd. #1316South Bend, IN 46601Phone: (574) 235-9251Fax: (574) 235-9171Park AveManitou Pl813 PARK AVE809 PARK AVE813 PARK AVE 738 PARK
AVE804 PARK
AVE738 PARK AVE809 PARK AVE803 PARK AVE809 PARK AVE
801 PARK AVE803 PARK AVE801 PARK AVE803 PARK AVE
410 MANITOU PL
406 MANITOU PL
410 MANITOU PL406 MANITOU PL
725 PARK AVE
406 MANITOU PL725 PARK AVE804 PARK
AVE810 PARK
AVE804 PARK AVE810 PARK AVE 734 PARK AVEPark Avenue from Riverside Drive to Manitou Place5 FT x 5FTLegendBrick RepairsManhole5 FT x10 FT
Document Path: S:\Public Works\Projects\Projects by Year\Project Managers\Scott Kreeger\GIS Projects\Brick Restoration\Brick Restoration.aprx
User Name: skreeger Brick Spot Repairs Simple QuoteBase Quote: Park Avenueµ8/31/20221122-055City of South BendDept. of Public Works227 W Jefferson Blvd. #1316South Bend, IN 46601Phone: (574) 235-9251Fax: (574) 235-9171Park Ave72
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720 PARK AVE710 PARK AVE730 PARK AVE723 PARK AVE721 PARK AVE723 PARK AVE413 LAMONTE TER
407 LAMONTE TER
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715 PARK AVE
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Document Path: S:\Public Works\Projects\Projects by Year\Project Managers\Scott Kreeger\GIS Projects\Brick Restoration\Brick Restoration.aprx
User Name: skreeger Brick Spot Repairs Simple QuoteBase Quote: Park Avenueµ8/31/20223122-055City of South BendDept. of Public Works227 W Jefferson Blvd. #1316South Bend, IN 46601Phone: (574) 235-9251Fax: (574) 235-9171Park Ave
LaMonte Terr626 PARK AVE628 PARK AVE626 PARK AVE
617 PARK AVE619 PARK AVE617 PARK AVE616 PARK AVE619 PARK AVE623 PARK AVE619 PARK AVE
405 LAMONTE TER628 PARK AVE
623 PARK AVEPark Avenue from Manitou Place to Navarre StLegendBrick RepairsManhole5 FT x5 FT5 FT x5 FT15 FT x10 FT5 FT x5 FT5 FT x5 FT
Document Path: S:\Public Works\Projects\Projects by Year\Project Managers\Scott Kreeger\GIS Projects\Brick Restoration\Brick Restoration.aprx
User Name: skreeger 2022 Brick Pavement Spot RepairsBase Quote: Park Avenueµ7/1/20224122-009City of South BendDept. of Public Works227 W Jefferson Blvd. #1316South Bend, IN 46601Phone: (574) 235-9251Fax: (574) 235-9171Manitou PlForest Ave
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