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Home My WebLink About09082022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of August 18, and August 23, 2022 2. OPENING OF BIDS A. Morris Performing Arts Center Theater Lighting 1. Funding: PR-00016092 B. Wastewater Treatment Plant Compressor Building Masonry Improvements – Project No. 121-046 1. Funding: PR-00018587 3. OPENING OF QUOTATIONS A. Sheridan & Riverside Parking Lane Resurfacing – Project No. 122-056 1. Funding: PR-00019271 B. 2022 Rubber Speed Table & Speed Cushion Installations – Project No. 122-014A 1. Funding: PR-00019224 4. AWARD BIDS AND APPROVE CONTRACTS A. South Well Field Backwash Line Relocation – Project No. 117-059C 1. Company: HRP Construction, Inc. 2. Amount: $251,168; Base Bid 3. Funding: PR-00017366 B. Muessel Grove Park Restroom – Project No. 118-099R2 1. Company: Gibson-Lewis, LLC 2. Amount: $397,500 3. Funding: PR-00017964 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2022 Brick Spot Repairs – Project No. 122-055 1. Company: TBD 2. Amount: Opening on September 8, 2022; NTE $ 3. Funding: PR-00017954 6. REJECT BIDS AND QUOTATIONS A. Morris Box Office Renovation – Project No. 121-029C 1. Description: Bids Rejected Due to Being Over Budget 2. Funding: PR-00017674 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. Neighborhood Infrastructure – Riverside Dr and Leland Ave. – Project No. 121- 048A 1. Description: Bids Rejected Due to Substantially Exceeding Engineer’s Estimate 2. Re-Advertise and Rebid 3. Funding: PR-00018294 7. CHANGE ORDERS A. 2021 Roadway Reconstruction – Project No. 121-008 1. Company: Rieth Riley Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $76,373.66 4. Percent of Increase: 1.63% 5. Total Percent of Change: 5.45% 6. Final Contract Amount: $2,106,346.88 7. Funding: PO-00010114 8. PROJECT COMPLETION AFFIDAVITS A. 2021 Drainage Improvements Kaley St. & Marion St. – Project No. 121-006A 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $246,810.33 3. Funding: PO-00012162 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Seventeen (17) More or Less, 2022 or Newer ¾ Ton Four Wheel Drive Pick-Up Trucks - Spec A 1. Funding: PR-00019050 10. RESOLUTIONS A. Resolution No. 44-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Brandon May’s Helmet and Boots 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Memorandum of Understanding – Early Bird Eatery, LLC 1. Description: Right-of-Way Encroachment for Mural on Front of Retail Space, Long-Term Maintenance and Use of Mural CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 B. Amendment No. 1 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Extend Contract to Allow Remaining Funds for Design Services to be Utilized for Both DTSB Façade and Vibrant Places Matching Grant Programs 2. Amount: $30,000 3. Funding: PR-0011774 C. Sewer and Water Extension Agreement – UND Property Owner, LLC 1. Description: Utility Extension for Campus View 2. Title Sheet D. Professional Services Agreement – Engineering Resources, Inc. 1. Description: Design Services for Site Improvements at Pure Green Farms 2. Amount: $6,000 Total 3. Funding: PR-00019256 E. Contract – USI Consultants 1. Description: Construction Inspection Services for the Coal Line Trail, Phase IIB Project No. 122-035 (DES#2200199) 2. Amount: NTE $435,000 (Hourly) 3. Funding: PR-00019273 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Belmont Avenue Block Party a) Date/Times: September 24, 2022; 3:30 p.m. to 8:00 p.m. b) Location: Belmont Ave. between Sunnyside Ave. and Western to Dead End at Eddy St. 2. Event: Car Cruise-In a) Date/Times: September 25, 2022; 12:00 p.m. to 5:00 p.m. b) Location: St. Louis Blvd. to E. Jefferson Blvd. to Washington St. 3. Event: Riley Homecoming Parade a) Date/Times: September 30, 2022; 6:00 p.m. to 6:45 p.m. b) Location: Ireland Rd. to Fellows St. to Miami St., Miami St. from Ireland Rd. to Jackson St.; Jackson Rd. to Miami St. to Fellows St. B. Licenses 1. Type: Public Parking Facility a) Applicant: Mary Coyne Investments b) Date/Time: 24/7 c) Location: 123 N. Main St. d) Favorable Recommendations/See Comments CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 C. Licenses 1. Type: New Massage Establishment a) Applicant: Council Oak Massage b) Location: 3302 Portage Ave. c) Favorable Recommendations 13. STREET/ALLEY VACATIONS A. Applicant: Daniel A. Machiela 1. Location: Alley at 824 N. Hill Street 2. Purpose: Adjacent Properties to Turn Into Green Yard Space 3. Note: Pending Applicant Remove Existing Alley Entrance and Re-Establish Curb 4. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 14. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #2 a) All Criteria Met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 60245 Main St. – Sewer 16. INDUSTRIAL DISCHARGE PERMIT RENEWAL A. Company: Pioneer Metal Finisher LLC 1. Location: 2424 Foundation Drive B. Company: Steel Warehouse Company LLC 1. Location: 2722 West Tucker Drive 17. RATIFY BONDS A. Occupancy Bonds 1. Knoebel Construction, Inc., Approved effective August 23, 2022 2. Beer & Slabaugh Inc., Released effective August 20, 2022 3. Rene Esparza, Released effective September 27, 2022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-41547, GBLN-42425 a) Date: 08/16/2022 b) Amount: $5,156.70 2. Claim No.: GBLN-41946 a) Date: 08/16/2022 b) Amount: $1,596,752.07 3. Claim Nos.: GBLN-42541, GLBN-42542 a) Date: 08/19/2022 b) Amount: $704,801.27 4. Claim Nos.: GBLN-42545, GLBN-42605, GLBN-42664 a) Date: 08/23/2022 b) Amount: $2,216,426.56 5. Claim Nos.: GBLN-42693, GLBN-42753 a) Date: 08/24/2022 b) Amount: $305,597.21 6. Claim No.: GBLN-42910 a) Date: 08/31/2022 b) Amount: $2,566,483.18 7. Claim Nos.: GBLN-42810, GBLN-42955 a) Date: 08/31/2022 b) Amount: $31,414.31 8. Claim Nos.: GBLN-431148, GBLN-43143, GBLN-43144 a) Date: 09/06/2022 b) Amount: $1,295,408.57 9. Claim Nos.: GBLN-43057, GBLN-43108 a) Date: 09/06/2022 b) Amount: $1,607,772.76 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.