HomeMy WebLinkAboutChange Order No 1 - Beck’s Lake LaSalle Park EPA Master Plan Proj No. 120-053 - HRP Construction Inc.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
August 23, 2022
Mr. Matthew D. Cain
HRP Construction Inc.
5777 Cleveland Rd., P.O. Box 266
South Bend, IN 46624-0266
johnk@hrpconstruction.com
RE: Change Order No. 1 – Beck’s Lake LaSalle Park EPA Master Plan
Project No. 120-053
Dear Mr. Cain:
At its August 23, 2022 meeting, the Board of Public Works approved the above
referenced Change Order be decreased by $477,961.05, bringing the revised contract amount to
$1,720,983.95.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk, Board of Public Works
FROM: Finn Cavanaugh, Project Engineer, Division of Engineering
SUBJECT: Award Memo 122-053 Beck’s Lake LaSalle Park EPA Master Plan
DATE: August 15, 2022
The following change order proposal comprises two separate project change requests.
First, Following the award of the project and preliminary staking it was brought to Engineering’s
attention that a calculation error was made in the consultant’s design which resulted in substantial
overcounting of quantities in lines 10 and 13 of the bid tabulation. As a result the awarded contract
had more quantity of work for these lines that would actually be required by the project.
The bid documents included quantities of 12,705 CYS for COMMON EXCAVATION, and 20,395
CYS for BORROW. The corrected quantities are 1,950 CYS and 12,995 CYS, respectively.
The design engineer conducted a theoretical recalculation of the submitted bids following this
discovery and found that holding bid unit prices equal, the low bidder would not have changed had
this error been found and corrected as part of the bid process.
Per review by the City Engineer and the Legal Department in reference to Indiana Code, these
changes constitute a large enough proportion of the overall project to trigger renegotiation of unit
prices for the affected line items. Engineering and HRP Construction discussed and came to
agreement on adjusted unit prices. These proposed unit price revisions take into account overall
constructability of the project, meaning that diminished quantities of work result in increased cost
per unit to do the work. The summary table of revised quantities and unit prices is attached.
Representatives from Honeywell Inc., as cost-sharing partner, reviewed and approved the proposal.
The second project change request is related to a time-sensitive request received from
neighborhood organizers to adjust protective fencing placed around excavated tree stumps.
Following tree removal and stump grinding it was necessary to close off a small perimeter around
each tree with security fencing. Following complaints from neighborhood organizers planning the
LaSalle Park Neighborhood Reunion about the tall security fencing being an eyesore on the park,
Engineering requested HRP to quickly mobilize to the site and replace select fencing areas with
shorter and less-obtrusive black geogrid barriers. An additional line item was added to the project
for this work as demonstrated in the attached summary.
The overall change to the contract is a reduction of $477,961.05, for a new contract total of
$1,720,983.95. This project is funded out of the Liability Insurance Fund 226-04-405-412-436000--
PROJ00000226, PO-0017158.
Please respond with any questions.
August 23, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: August 12th, 2022
Name: Finnian Cavanaugh Department of Public Works – Engineering Division
BPW Date: August 23rd, 2022
Phone Extension: 5961 or
fcavanau@southbendin.gov
Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 1 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name HRP Construction Inc
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Beck’s Lake LaSalle Park EPA Master Plan
Project Number 120-053
Funding Source Liability Insurance
Account No. 226-04-405-412-436000--PROJ00000226 (PR-00015473)
Amount $1,720,983.95 new amount
Terms of Contract NTE
Purpose/Description Corrections to Cut and Fill Quantities and Unit Price Renegotiation,
Fencing Adjustment Around Stumps in AOC-2 and 3
For Change Orders Only
Amount of
Increase
Decrease
$
($ 477,961.05)
Previous Amount $ 2,198,945.00
Current Percent of Change:
Increase
Decrease
%
(21.74%)
New Amount $ 1,720,983.95
Total Percent of Change:
Increase
Decrease
%
(21.74%)
Time Extension Amount: None
New Completion Date: