HomeMy WebLinkAboutAward Bid - East Bank Trail Over Leeper Avenue Bridge Repairs Proj No. 121-075 - Milestone Contractors North, Inc.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
August 23, 2022
Mr. Dustin P. Hilary
Milestone Contractors North, Inc.
24358 State Road 23
South Bend, IN 46614
akrueger@milestonelp.com
RE: Award Bid – East Bank Trail Over Leeper Avenue Bridge Repairs
Project No. 121-075
Dear Mr. Hilary:
At its August 23, 2022 meeting, the Board of Public Works awarded the above referenced
bid to you in the amount of $189,679 for the base bid only. Enclosed please find a signed
Bid/Proposal form.
Please forward the following documents in one submittal by September 13, 2022 to my
attention for Board of Public Works approval at lhensley@southbendin.gov:
1) One (1) signed original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors that you use
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Zach Hurst, Project Engineer
SUBJECT: Award Bid - Project No. 121-075
East Bank Trail over Leeper Avenue Bridge Repairs
DATE: 08/16/2022
On July 26, 2022, the Board of Public Works opened and read bids for the above project.
One bid was received from Milestone Contractors North, in the amount of $397,444. The base
bid amount is $189,679, with an alternate bid item (replace timber decking) of $207,765. Due to
budgetary constraints, only the base bid can be awarded at this time.
MBE Analysis:
MBE goal: 4.3%
• Met via N.I. Spanos Painting: $30,400 (16.0%)
WBE goal: 6.1%
• Met via State Barricading: $13,981 (7.4%)
The remainder of the bid package is complete and responsive, with all addenda being
acknowledged.
I recommend award of the base bid for East Bank Trail over Leeper Avenue Bridge Repairs
to Milestone Contractors North, Inc., in the amount of $189,679.00. Funding is available through
PR-00017394.
August 23, 2022
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 23rd Day of August, 2022, by and between Milestone
Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614 (the “Contractor”), and the
Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all
of which are set forth as a part of this Contract, for:
PROJECT NO. 121-075
DESCRIPTION: EAST BANK TRAIL OVER LEEPER AVENUE BRIDGE
REPAIRS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $189,679; BASE BID ONLY
FUNDING: PR-00017394
The unit prices for this improvement were those prices as received and accepted by the Board on
the 26th Day of July, 2022.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS
NORTH, INC.
President Member Printed Name
Member Member Signature
Member Attest: Clerk
August 23, 2022
$189,67916.0%
$189,6797.4%
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 08/16/2022
Name Zach Hurst Department DPW
BPW Date 08/23/2022 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Milestone Contractors North
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name East Bank Trail over Leeper Avenue Bridge Repairs
Project Number 121-075
Funding Source Insurance Claim
Account No. PR-00017394
Amount $189,679.00
Terms of Contract Base Bid only
Purpose/Description Award base bid to repair the bridge carrying EBT over Leeper Avenue
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: