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Home My WebLink AboutAward Bid - 2022 VPA Athletic Court Renovations, Phase II Proj No. 121-033AR2 - Milestone Contractors North, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 23, 2022 Mr. Dustin P. Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Bid – 2022 VPA Athletic Court Renovations, Phase II Project No. 121-033AR2 Dear Mr. Hilary: At its August 23, 2022 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $1,594,948.33 for five (5) parks which includes; Voorde, Boehm, St. Clair Basketball, Boland Tennis, Boland Basketball, and Brownfield Basketball. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 13, 2022 to my attention for Board of Public Works approval at lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 of 2 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Bid - Project No. 121-033AR2 2022 VPA Athletic Court Renovations, Phase II DATE: 08/16/2022 On August 9, 2022, the Board of Public Works opened and read bids for the above project. One bid was received from Milestone Contractors North, in the amount of $2,892,248.51. The bid award is divisible by park. A summary of the bid, broken down by park, is as follows: Voorde $361,727.14 Riverside Manor $245,618.65 Keller $199,131.14 Boehm Pickleball $571,855.44 St Clair Tennis $209,762.89 St Clair Basketball $230,232.25 Boland Tennis $210,014.00 Boland Basketball $177,582.00 Brownfield Basketball $43,537.50 Coquillard Tennis $182,559.00 Marshall Tennis $203,410.00 Kennedy $172,330.50 LaSalle $84,488.00 Total $2,892,248.51 Based on budgetary constraints, in consultation with the City’s Venues, Parks and Arts Department, the following parks are recommended for award: • Voorde Park • Boehm Park • St. Clair Park Basketball • Boland Park Tennis • Boland Park Basketball • Brownfield Park Basketball Page 2 of 2 The total amount of the bid award is $1,594,948.33. MBE Analysis: MBE goal: 1.9% • Met via C. Lee Construction: $18,350 • Met via Kennedy Expressline: $18,350 • Met via 1st Class Logistics: $18,350 • Total: $55,050 (3.5%) WBE goal: 4.1% • Met via Slusser’s Green Thumb: $13,744.98 • Met via Shoshone Trucking: $53,000 • Met via V&R Trucking: $53,000 • Total: $119,744.98 (7.5%) The remainder of the bid package is complete and responsive, with all addenda being acknowledged. I recommend award of the five (5) parks noted above for 2022 VPA Athletic Court Renovations, Phase II to Milestone Contractors North, Inc., in the amount of $1,594,948.33. Funding is available through PR-00015677. August 23, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 23rd Day of August, 2022, by and between Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-033AR2 DESCRIPTION: 2022 VPA ATHLETIC COURT RENOVATIONS, PHASE II COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $1,594,948.33; VOORDE, BOEHM, ST. CLAIR BASKETBALL, BOLAND TENNIS, BOLAND BASKETBALL, AND BROWNFIELD BASKETBALL FIVE (5) PARKS FUNDING: PR-00015677 The unit prices for this improvement were those prices as received and accepted by the Board on the 9th Day of August, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS NORTH, INC. President Member Printed Name Member Member Signature Member Attest: Clerk August 23, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/16/2022 Name Zach Hurst Department DPW BPW Date 08/23/2022 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors North New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 VPA Athletic Court Renovations, Phase II Project Number 121-033AR2 Funding Source ARP Appropriation Account No. PR-00015677 Amount $1,594,948.33 Terms of Contract Award Voorde, Boehm, St. Clair Basketball, Boland Tennis, Boland Basketball, and Brownfield Purpose/Description Request to award bid for court repairs at five (5) City parks. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: