HomeMy WebLinkAboutOpening of Proposal - Coal Line Trail, Phase IIB (CE Services) Proj No. 122-035 - A&Z Engineering LLCCITY OF SOUTH BEND CE SERVICES
COAL LINE TRAIL PHASE IIB DES# 2200199
CONVERSION OF RAILROAD TO MULTI-USE PATH
AND BRIDGE REHABILITATION
WITH A PLAZA, LIGHTING AND BENCHES
DEAR SELECTION COMMITTEE:
A&Z Engineering, LLC (A&Z) is a multi-disciplined civil
engineering firm that specializes in construction inspection of
roadway, bridges, drainage, and trails, so we are eager to
present this LOI for CE services of the Coal Line Trail Phase
IIB. At A&Z, we pride ourselves on our ability to provide
honest, high-quality planning and very competitive inspection
services.
A&Z has a proven record working on several successful
projects for numerous clients in northern Indiana. These
clients include cities like Angola, Auburn, Kendallville, New
Haven, Fort Wayne, Woodburn, and Warsaw and the towns
of Avilla, St. Joe, Winona Lake, and Waterloo. Projects in
these cities has provided our staff the breadth and depth of
experience to assist Finnian Cavanaugh, The City of South
Bend’s PM, and undertake the Coal Line Trail Phase IIB
project. We are here to ensure that the City of South Bend
has a safe, beautiful trail for its residents start…to finish.
RESPONSIBLE OFFICE
A&Z Engineering, LLC
1220 Ruston Pass I Fort Wayne, IN 46825
260.485.7077
95%
WORK COMES
FROM REPEAT
CLIENTS
250
YEARS
COMBINED STAFF
EXPERIENCE
50+
BRIDGE
PROJECTS
WITH STRATEGIC
PARTNER
Coming together is the beginning. Staying together is progress. Working together is success.
AUTHORIZED NEGOTIATOR
Jamal Anabtawi, P.E.
Co-Owner I Principal-in-Charge
jamal@az-engineering.net
PROJECT MANAGER
Mark Voss, RPR
Vice President
mark@az-engineering.net
US 30 BRIDGE REHAB
DES #S: 1296379, 1296374,
1296736, 1296377,1296378
HERITAGE TRAIL | WINONA
LAKE, IN
DES #0010409
PUFFERBELLY TRAIL | FORT
WAYNE, IN
DES #S: 160072
EXPERIENCED
TEAM
DEDICATED TO
COMMUNICATION
MULTI-FACETED
APPROACH
Since 2005, A&Z has been building a firm that offers well over 250 years of combined
experience to our clients. We know that with experience comes a better ability to find
innovative solutions to complications-should they arise. Our newest staff bring with them
fresh perspectives and ideas while learning from the expertise of our veterans. Mark Voss,
A&Z’s proposed PM for Coal Line Trail Phase IIB, is one of our seasoned staff members -
boasting 22 years of experience. He has worked extensively managing construction projects.
Notably, Mark has supervised and managed well over 50 LPA/INDOT projects. Mark and the
A&Z team have the expertise and the capacity to see this project to fruition.
A&Z prides itself on offering more than a job well done, and we only sleep well at night when
our clients do. A&Z knows that prompt responses and clear communication is what keeps a
project rolling, so our PMs offer our stakeholders multiple avenues for communication,
including a direct line. We also employ creative collaboration techniques, like bi -weekly
meetings with virtual options for the convivence of our busiest stakeholders. On top of this, we
have been known to provide monthly status reports, newsletters, and website updates to keep
the public and our clients in the loop. Using strategies like these, Mark and his team have built
positive relationships with PMs across the state, and they are eager to foster the same in
South Bend, IN. Finnian Cavanaugh, the City of South Bend’s PM, can expect to receive the
same exceptional responsiveness and collaborative spirit on the Coal Line Trail Phase IIB
project
A&Z has a reputation for tackling all projects with a multi-faceted approach. Like all firms, we
focus on the end-product, but A&Z Engineering also includes the budget, the schedule, the
community, and the environment to provide a truly positive experience. A&Z fully assesses
the client’s needs and wants along with the demands of the job. In the “Project Experience”
section of this proposal, we have highlighted several instances of our dedication to
considering all elements of a project. Mark and his team have already conducted a
preliminary site visit to inform and prepare a multi -faceted approach that ensures the
satisfaction of The City of South Bend.
For the Coal Line Trail Phase II B project, we see the need for as much local involvement as
possible, which is why we have chosen McCormick Engineering, LLC-located right in South
Bend, Indiana-as a key DBE partner.
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 2
Project Team: Organizational Overview and Qualifications
Inspector:
Jason Pace,
Elkhart
PM: Mark Voss,
Wolcottville
A&Z Home
Office: Fort
Wayne, IN
McCormick
Engineering
Inspector: Tracy
McCormick and
John Beer, South
Bend
Finnian Cavanaugh, E.I.
PROJECT MANAGER
CITY OF SOUTH BEND
Mark Voss, VP, RPR
PROJECT MANAGER
Jamal Anabtawi, P.E.
PRINCIPAL-IN-CHARGE
MCCORMICK ENGINEERING
Key Staff are located near the Coal Line
Trail project. Our strategic DBE partner,
McCormick Engineering, is located
within the South Bend city limits.
RPR: Matt
Curry,
Kosciusko
DISTRIBUTION
A&Z McCormick
90%
10%
A&Z ENGINEERING
KEY STAFF
Tracy McCormick, P.E., RPR
John Beer, Inspector
Key Staff Proximity to DES #200199
A&Z will exceed the project’s 3%
DBE goal by designating 10% of the
work to McCormick
Engineering.
Coming together is the beginning. Staying together is progress. Working together is success.
KEY STAFF
Matthew Curry, RPR
Jason Pace, Inspector, RPR
ADDITITONAL STAFF
Zane Anabtawi, Testing
Kyle Mast, RPR
Ryan Wenzel, RPR
Ruterto Trevino, P.E., RPR
Robert Marracino, RPR
Daniel Hess, RPR
Paul Howard, RPR
Landon Grogg, E.I., RPR
Logan Gonya, E.I., RPR
Anna Kmec, E.I., RPR
Drew Parsley, E.I., RPR
Abe Wedler, RPR
Martin Rossman, Inspector
Ben Kraus, Inspector
14
Additional Staff:
Qualified and Ready
to Assist
Key Staff Members
Dedicated Solely to Coal
Line Trail Phase IIB
5
I have found A&Z to be true partners with the City of
New Haven in the various projects they have worked with
us on. I trust A&Z and will continue to use their
services.
Terry McDonald
Mayor--New Haven
The individuals listed on this page
and throughout the proposal are
prequalified for 13.1: Construction
Inspection.
Steve Hauersperger
PROJECT ENGINEER
INDIANA DEPT. OF
TRANSPORTATION
&
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 3
Key Staff: Project Manager
MARK G VOSS
22
YEARS
Vice President I Senior Construction Manager | Proposed PM for Coal
Line Trail Phase IIB
•ACEC Association Leadership
Program
•Supervisory and Leadership
IPFW
•INDOT RPR
•INDOT Certified Technician
•INDOT Site Manager ID:
XCVOSS
•IDNR Committee: ACEC
After 22 years in the engineering field, Mark is the person you want managing the Coal
Line Trail Phase IIB CE services. Marks duties and responsibilities at A&Z include:
•Supervising and Coordinating the Construction Team
•Liaising Between Contractors, Design Engineers, Utilities and the Public
•Reviewing Project Budget
•Project Invoicing
•Monitoring PM’s for Efficiency and Schedule Adherence
Mark uses a variety of methods to communicate information to contractors, design
engineers, and utility crews to ensure that projects meet the budget, timeline, and
specifications for successful completion of the project. Furthermore, he knows how
important it is to keep residents in the loop so that they can avoid frustration and
confusion-especially when it comes to maintenance of traffic (MOT). Mark will
personally review all these elements as the PM.
As your PM, Mark will serve as the main point of contact for Finnian. Finnian will have
24/7 access to Mark via email, phone, and text. Mark’s dedication to timelines, budgets,
and safety will ensure that the Coal Line Trail Phase IIB meets all milestones and stays
on budget while maintaining the safety of individuals working on the project as well as
the residents who will soon enjoy the new trail addition.
Mark’s Relevant Experience
Relevant experience is featured below with images
corresponding to the numbered bullets.
1.Pufferbelly Trail | Fort Wayne, IN | DES
#1600772 | $1.65M Const. Cost
2.Pedestrian Bridge, Purdue Fort Wayne | Fort
Wayne, IN | DES #0500874
3.Heritage Trail | Warsaw, IN | DES #0810409
4.Towpath Trail | Fort Wayne, IN | DES #0710403
5.Covington Trail | Fort Wayne, IN | DES
#0600375, # 1005159
6.Conklin Bay Trail | Syracuse, IN | For The City of
Syracuse
7.US 30 Bridge Rehabilitation | Warsaw, IN | DES
#1296379; #1296380; #1296374; #1296736;
#1296377; #1296378 | $1.6M Const. Cost
8.Bridge Painting | Lafayette, IN | DES #9786090,
#1005159
9.Fort Wayne, IN | Liberty Mills Road Trail | For
The City of Fort Wayne
1 2 3 4 5
6 7 8
Coming together is the beginning. Staying together is progress. Working together is success.
Mark takes a personal
interest in trailways. In
addition to his work
experience, he served as
a member of the Noble
Trails Group
volunteering his time and
expertise to help the
community build 7 miles
of trails connecting
Rome City, IN to
Kendallville, IN.
9
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 4
Project Team: Key Staff & Qualifications
10
YEARS
Matthew’s Relevant Experience
(images below with corresponding numbers)
Matthew Curry RESIDENT PROJECT REPRESENTATIVE (RPR)
•INDOT RPR
•INDOT Tester
•INDOT Technician #257451
•INDOT Site Manager ID: MCurry
•INDOT Submitter #4985
•Confined Space Certification
As one of A&Z’s Resident Project Representatives,Matthew comes with 10
years experience collaborating on INDOT/LPA funded projects.Matthew’s
daily responsibilities include
•Monitoring daily construction activities
•Testing materials
•Preparing daily construction drawings and reports
•Maintaining communication with owners,utilities,and the public
•Tracking Materials and Quantities
He is well versed in a variety of construction management programs
including INDOT’s Site Manager Construction System.
Jason Pace
•B.S. Construction
Engineering: Purdue FW
•INDOT Certified Tester
•INDOT Certified RPR
Jason has been with A&Z since he was an intern in 2018. He has proven
himself to be a valuable member of our team and is consistently on the job
early and often to check traffic control and signs. His responsibilities
include
•Monitoring Construction Activities
•Testing Materials
•Record Keeping
•Maintaining Field Data for Federally Funded Projects
INSPECTOR, Assistant Resident Project Representative
•On-Call Construction Inspection Terminal Apron
Improvements | Fort Wayne Allen County Airport Authority
•Maplecrest Road Improvements | Fort Wayne, IN |DES
#1173162
•Pufferbelly Trail |Fort Wayne, IN | DES #1600772 $1.65 M
Const. Cost
•Winona Lake Roundabout | Winona Lake, IN | DES #1600788
4
YEARS
40
HOURS OSHA FALL
PROTECTION TRAINING
4312
The Town of Winona Lake is …very satisfied and impressed with the work A&Z Engineering has done...from
feasibility studies to preliminary design and construction inspection.Their work has been especially
helpful in planning for future transportation and infrastructure needs.A&Z has also assisted the Town in
grant applications and presentation that have been very well received and lead to grant awards.
Craig Allebach
Town Coordinator
Coming together is the beginning. Staying together is progress. Working together is success.
40
HOURS OSHA FALL
PROTECTION TRAINING
Jason’s Relevant Experience
•Pufferbelly Trail | Fort Wayne, IN | DES #1600772 |
$1.65M Const. Cost | Image 1
•Heritage Trail | Winona Lake, IN | DES #0810409 | $.94M
Const. Cost | Image 2
•US 30 Bridge Rehabilitation | Warsaw, IN | DES
#1296379; #1296380; #1296374; #1296736; #1296377;
#1296378 | $1.6M Const. Cost | Image 3
•Bridge Painting | Lafayette, IN | DES #2001070;
#2001073; # 2001074 | $.45M Const. Cost | Image 4
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 5
Project Team: Subconsultant Information, Experience & Qualifications
Relevant Project Experience
1.Coal Line Trail | South Bend, IN | $1.6M
Const. Cost
2.Adams Trail | St. Joseph County, IN |
$1.1M Const. Cost
3.SR 49 Bridge Deck Overlays and Bridge
Painting | Porter County, IN | $4.1M Const.
Cost
4.Plymouth Avenue Pedestrian Tunnel
Project | Goshen, IN | $1.6M
5.Indiana Toll Road PUSH Project | Porter,
LaPorte, St. Joseph and Elkhart Counties |
$200M
6.SR 14 Bridge over Mill Creek | Rochester,
IN
29
YEARS
Jeff Beer
•INDOT Technician
•INDOT SiteManager
•OSHA 10-Hr Construction Industry
Training
Jeff is also one of McCormick Engineering’s more seasoned
professionals with 25 years’ experience. He will perform the inspection
duties for DES #2200199. His observation experience includes:
•Material Testing Including Concrete
•Monitoring Daily Construction Activities
•Preparing Daily Work Reports
•Bridge Deck Replacement
•Telecommunication Fiber Installation
•Observing LPA and INDOT Projects
•Preparing Test Beams
Inspector
25
YEARS
Tracy McCormick, P.E.
•INDOT Certified Technician
•INDOT Site Manager Certificate of
Proficiency
•INDOT Storm Water Certification
Tracy is an experienced engineer and co-founder of McCormick Engineering,
LLC. McCormick Engineering has been in business since 2008 and is
located right in South Bend, Indiana. Tracy is known for being client focused,
results oriented, and self directed. Her experience has afforded her the
opportunity to hone the following skills:
•Managing Personnel and Resources
•Defining and Preparing Scope of Services for Municipal Projects
•Reviewing and Managing Project Budgets
•Supporting Design Calculations, QA/QC, Cost Estimates, and Project
Specs.
•Performing Field Work for Construction Observation/Construction
Inspection Services
•Completing Hydrologic and Hydraulic Calculations for Municipal
Projects
1.INDOT On-Call, SR 331 over US 30 Bridge
Deck Overlay | Marshall County, IN |
2.INDOT On-Call | US 24 Bridge Bundle |
Fulton County, IN
3.INDOT On-Call, US 31 Reconstruction | St.
Joseph County, IN
4.INDOT On-call, SR 49 Bridge Bundle |
Porter County, Indiana
Coming together is the beginning. Staying together is progress. Working together is success.
Resident Project Representative, RPR
Relevant Project Experience
Located in South Bend, Indiana
Familiar with Coal Line Trail project
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 6
RELEVANT PROJECT EXPERIENCE
Coming together is the beginning. Staying together is progress. Working together is success.
Heritage Trail | Winona Lake, IN | DES #0810409
This project was a 2.2-mile Lake City Greenway Trail for the Town of Winona Lake.
This project consisted of two typical trail sections, a 10’ wide concrete section in the
downtown area, and a 12-foot asphalt pavement section inside the former Chicago
Boys Club park area. There is also boardwalk that connects the new trail to the
existing Lake City Greenway Trail. This project also included amenities like a
trailhead entrance/plaza at the Grace College Sports Complex, special trail
directional signs, a parking area, special gates, and seawall design along the Winona
Lake Canal
By identifying a strategy that could save
on the quantity of backfill, A&Z RPR Matt
Curry proposed a way to save the
community $130,000.00
Additionally, this project blocked the
entrance to Grace College’s sports
complex-potentially reducing attendance
at events and ultimately affecting the
college’s revenue. The team devised an
alternate, yet convenient route that had
minimal impact on event attendance.
BUDGET-FOCUSED APPROACH
Pufferbelly Trail | Fort Wayne, IN | DES# 1600772
The Pufferbelly Trail, much like the Coal Line Trail, was established on an old
railway and included refurbishing the railroad bridge over Spy Run Creek. We
incorporated seating, lighting and signage int our design for added
convenience.
This trail is now enjoyed by as many as 58,000 people a month!
COMMUNITY-FOCUSED
APPROACH
The Pufferbelly Trail was a much-
anticipated addition to the City of Fort
Wayne, so the public was eager to learn
about progress. A&Z went out of their
way to provide information to media
outlets and trail websites on top of
regular communication with the
stakeholders and nearby property
owners.
During the Allen County War Memorial Coliseum parking lot project,not only did they work to minimize the disruption of the traffic flow on Coliseum
Boulevard,but they completed the project on time and under budget.From the administrative staff of A&Z Engineering to the members of the
construction supervision crew,they were all professionals who went the “extra mile”to assure the satisfaction and quality of their work.
Randy L. Brown Former CFE, Executive Vice President & General Manager of the Allen County Memorial Coliseum
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #22001991 7
RELEVANT PROJECT EXPERIENCE
Coming together is the beginning. Staying together is progress. Working together is success.
During a pre-construction walkthrough,
Mark Voss identified the ability to use 2
existing irrigation systems and 2
landscape gardens eliminating the
need for several storm structures. This
proactive measure saved time, money,
and certainly kept nearby property
owners happy.
SCHEDULE-FOCUSED
APPROACH
A&Z completed construction inspection of Covington Trail. This included
using asphalt and concrete trail pavement, drive approaches, curbing and
ADA ramps along with pedestrian crossings. After Phase III of this project,
residents were able to have pedestrian access to many popular locations in
the southwest portion of Fort Wayne.
Covington Trail | Fort Wayne, IN | DES #0600375 IPFW Pedestrian Bridge | Fort Wayne, IN |
DES #0500874
465 feet over the St. Joseph River is now a shortcut for students attending
Purdue Fort Wayne and trail goers using the River Greenway trail system.
A&Z provided the inspection services for the duration of this state -of-the-art
cable stayed-steel girder bridge. The project also included the incorporation
of lighting and additional 200’ of sidewalk on the east end. Overall, the
A&Z staff assumed responsibility for all materials testing,. Collaboration
between A&Z, INDOT, the university, Engineering Resources and several
contractors ensured the success of this project-and some very happy
college students who now have a shorter walk to class!
END-PRODUCT-FOCUSED
APPROACH
A&Z knew that this bridge needed to be
safe, beautiful, and withstand the test of
time. Our inspection services included
testing all materials including several
hundred cubic yards of concrete and steel
encased concrete piles for the foundation.
We went the extra mile to make sure that
pedestrians could rely on this bridge to
transport them safely –forever, all while
aiming to create a structure worthy of
monument status in the city.
We made an excellent choice in selecting A&Z Engineering for this project [IPFW Pedestrian Bridge]. …Great job coordinating the interests of all players and designing
and monitoring the construction of the improvements. This project had a few challenges and A&Z was able to successfully handle all of them. The final product has
worked extremely well and was constructed in a timely manner.
Walter Branson
Vice Chancellor of Financial Affairs, IPFW
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 8
RELEVANT PROJECT EXPERIENCE
Coming together is the beginning. Staying together is progress. Working together is success.
Bridge Painting | Lafayette, IN |
DES #2001070, #2001073, # 2001074
A&Z has been providing inspection services for bridge painting in the
Crawfordsville District. Throughout the process, our on-site staff ensured not only
the safety and quality of the project, but that the surrounding area suffered minimal
impact due to construction-including the Wea Creek on SR 25.
A&Z is looking forward to presenting this final project, including two additional
bridges, by November 2022.
The engineers and project managers I have worked with at A&Z have been responsive,honest,fair,detail-oriented and extremely
professional.They have gone above and beyond to anticipate and manage issues,and to ensure the quality of our projects.
Lori Keys| Executive Director, Aboite New Trails, Inc
At A&Z’s suggestion, the MOT was
modified to include a lane shift
instead of lane closure with
flagger. This helped maintain the
flow of traffic for the individuals
who rely on this route for their daily
commute and routine.
COMMUNITY-FOCUSED
APPROACH
Conklin Bay Trail | Syracuse, IN
Working delicately though protected wetlands, A&Z ensured that the residents
and lake-goers of Syracuse, IN were able to fully enjoy all the area has to offer.
A&Z provided the inspection services for 1.37 miles of trailway. A portion of this
segment takes trail-walkers through the Rolland Wetland Conservation Area.
Four overlook areas were incorporated into the design, allowing users to observe
the reclaimed wetland ecosystem.
Construction affects more than just
traffic. During this project, A&Z
demonstrated the ability to work with
multiple individuals to ensure the
safety of the delicate ecosystem in
which they were working. After all,
most residents use trail systems as a
way to get fresh air and enjoy nature,
so we aim to protect it.
ENVIRONMENT-FOCUSED
APPROACH
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 9
A&Z Engineering: Key Staff Project Assignments
Coming together is the beginning. Staying together is progress. Working together is success.
A&Z Engineering, LLC stands out from most other firms due to the volume of qualified, experienced RPR’s and Inspectors on staff.Due to their close proximity to the job
site, we have strategically designated 5 key staff members from A&Z and McCormick Engineering to work solely on this project;however, A&Z has the capacity to offer 14
additional support staff members that are certified RPR’s and Inspectors. Life happens, and we’re prepared to ensure the safe, expedient progress of this and all projects
for which we submit proposals.
Budget Capacity Team Capacity
McCormick Engineering and A&Z Engineering have the staff capacity to dedicate their time and
effort to Coal Line Trail Phase IIB and are looking forward to partnering for the project.
Mark Voss: PM, RPR Matt Curry: RPR Jason Pace: RPR,
Inspector
Fall ’23
Summer ’23
Spring ’23
Winter ’22-’23
Fall ’22
Summer ‘22
Bridge Painting| DES #2001070; #2001073; # 2001074Bridge Painting| DES #2001070; #2001073; # 2001074Bridge Painting| DES #2001070; #2001073; # 2001074PROJECT CAPACITY
McCormick Engineering: Key Staff Project Assignments
Jeff Beer:
Inspector
Tracy McCormick,
P.E.: Inspector
Aug ’22 Sept ’22 Oct’22 Nov ’22 Dec ’22 Jan ‘23
Finishing up Open Projects Ready for work on Coal
Line Trail Phase IIBCoal Line Trail Phase IIB | DES #2200199Coal Line Trail Phase IIB | DES #2200199Coal Line Trail Phase IIB | DES #2200199I have worked with A&Z on a number of Federal Aid LPA
Projects. …attention to detail and constant
communication with me during those projects has made
my job negotiating the paperwork and bureaucracy much,
much easier.I have great confidence in A&Z’s abilities.
Scott Derby
Department of Engineering Manager, Kendallville
Covington Trail | Fort Wayne, INHeritage Trail | Winona Lake, IN
A&Z has the capacity to handle inspection work totaling $300,000 each
quarter.
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 10
PROJECT UNDERSTANDING AND APPROACH
Coming together is the beginning. Staying together is progress. Working together is success.
SUCCESS:
MORE THAN A COMPLETED PROJECT
A&Z knows that for a project to truly be a success, clients deserve more than to see a project completed; they need to have a positive experience. This is our recipe for success.
Coal Line Trail Phase IIB consists of converting an abandoned railroad into a multi-use path. In this phase we will provide CE services to
rehabilitate an existing railroad bridge over the St. Joseph River and construct a plaza on the West Bank connecting the Coal Line Trail to
Riverside Trail. The completed project should include amenities like benches, lighting, trash receptacles, bike racks, and bollards for residents’
safety and convenience.
A&Z prides itself on not only communicating clearly but listening intently to the needs and wants of stakeholders. Often overlooked,
listening is a key part to ensuring a productive, collaborative relationship. During our initial conference, clients should expect to be heard.
Throughout the project, A&Z provides multiple opportunities for stakeholders to be updated on progress and to express concerns or pose
questions. Communication is a two-way street that A&Z keeps open because we know it is the key to success.
Like all RPRs and Inspectors, A&Z trains staff to ensure that structures meet all specifications. Starting with the initial site visits –even before
the pre-construction walkthrough, A&Z will be on the lookout for potential obstacles to a project. In doing this, we are often able to save time
and money by identifying and solving complications early.
A&Z goes one step further by including RPRs and Inspectors in Stage 3 design walkthroughs. This puts them in the unique position to have
knowledge of the intent behind design.
At the end of the day,the residents of the City of South Bend deserve the safe,beautiful trail they’ve been promised.In their extensive experience
with trailways,A&Z knows how these amenities greatly improve the quality of life within a community.We are committed to working with
stakeholders to ensure a successful experience,start….to finish.
PROJECT
UNDERSTANDING
LISTENING
INTENTLY
ATTENTION
TO DETAIL
FINAL
PRODUCT
Matt and Jason have already made an initial site visit and studied
existing conceptual plans for Phase IIB of the Coal Line Trail
Project. A&Z Engineering is eager to work together creating a
beautiful trailway for the residents and visitors of South Bend, IN.
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 11
APPROACH
Coming together is the beginning. Staying together is progress. Working together is success.
What To Expect: Key Steps to Success
A&Z staff believe in our path to success. We have identified some best practices that keep any project on time, on budget, an d on par with client expectations. Our
dedication to these practices showcases our commitment to client satisfaction and ability to methodically approach the projec t to ensure success. The client testimonials on
this page and throughout our proposal speak to the efficacy of our approach.
The A&Z staff is doing a phenomenal
job on everything they’re doing with
and for the City of Garrett. I see a long-
standing working relationship with
A&Z.
Milton Otero, CPM,
Planning Director, City of Garrett
When…Warsaw looks at hiring an engineering firm to…inspect a project, we are looking for a firm that
possesses the knowledge, experience, and personalities necessary to work with the public and
successfully complete a project. …A&Z has not only met our expectations but exceeded the three
criteria the city looks for when seeking engineering services. The City of Warsaw expects anyone who
hires A&Z Engineering will share the same experience.
Jeremy Skinner
Planning Director, City of Warsaw
Not only have I have found
the quality of A&Z’s work to
be very good, but their
personal interest shown in
seeing that their client’s
needs are being met or
exceeded sets them apart.
Suzanne Handshoe
Mayor, City of Kendallville
Pre-
Construction
Meeting
•Listening to
Stakeholders
•Pinpoint Potential
Issues
•Delegate Tasks
•Identify
Specifications
•Set Meeting
Schedule and
Determine Dates
•Pay Estimate
Dates and
Contracts
Pre-Construction
Walkthrough
•Drone Pictures and
Videos to Document
Conditions
•Identify Potential
MOT Considerations
•Verify Utilities that
Could Conflict with
Progress
•Distribute Business
Cards and Introduce
Ourselves to
Property
Owners/Businesses
Constant Contact
•Regular Meetings
•1:1 Communication with
stakeholders
•Virtual Meeting Options
•Updates for the Public
•1:1 Communication with
Property Owners
•24/7 Access to A&Z PM
•Emergency Contacts Posted
Documentation
•Daily Work Report/Diary
•Meeting Minutes
•Punch-List
•Pay Items
•Testing Updates
•Drawings
•Construction Record
•MOT Plans and Updates
•Quality Control Plans
•Certifications
•Weigh Tickets
•Final Construction Record
Final Walkthrough
•Stakeholders Join A&Z to
Walk the Project Before
Official Finalization
•Ensure Expectations are Met
•Final Construction Record
Submitted no Later Than 45
days After Final Walkthrough
Preparation
•Site Visits
•Drone Image Analysis
•Utility Identification
and Research
•Traffic Studies
•Research Current
Public
Opinion/Desires
Throughout multiple projects the firm has
shown me that it has my company’s best
interest in mind, and the integrity of its
employees and owners is evident in everything
they do. As a nonprofit executive managing
donor dollars, I must carefully monitor cost
effectiveness in my projects, and A&Z
constantly helps me do so… The engineers and
project managers I have worked with at A&Z
have been responsive, honest, fair, detail-
oriented and extremely professional.
They have gone above and beyond to
anticipate and manage issues, and to
ensure the quality of our projects. I truly
appreciate working with an engineering firm I
can count on to deliver quality work in such
a professional, attentive and cost-effective
manner.
Lori Keys
Former Executive Director, Aboite New Trails
CITY OF SOUTH BEND CE SERVICES: COAL LINE TRAIL PHASE IIB DES #2200199 12
APPROACH
S
U
C
C
E
S
S
Coming together is the beginning. Staying together is progress. Working together is success.
.
At a minimum, A&Z will host bi-weekly meetings to
provide updates and brainstorm. W e know that
frequent one-on-one communication is key to
success, and often meet with stakeholders
individually to iron out details.
REGULAR
MEETINGS
A&Z will be on-call, all the time providing 24/7 access
to key staff. Emergency contact numbers will be on
display. 24/7 ACCESS
A&Z takes advantage of virtual meetings so that
some of our busiest stakeholders, like utilities, can
attend meetings. This keeps projects on-time, and,
in our experience, even ahead of schedule.
TECHNOLOGY
A&Z RPRs know that accurate, detailed and timely
documentation is key to ensuring adherence to
plans and specs. The City of South Bend can
expect thorough documentation of all
communication from meeting minutes to shop
drawings.
THOROUGH
DOCUMENTATION
Residents are eager to use this beautiful trail and
are curious about how construction will affect
things like their daily commute. A&Z takes the
time to communicate with nearby property
owners and provides information and updates for
media outlets-including the already established
website for this project.
UPDATING THE
PUBLIC
.
Cost Containment Practices
A&Z understands the importance of budgets when it
comes to LPA/INDOT projects. The tactics described
below are some of the ways A&Z RPRs are trained to
contain costs.
•Simplifying MOT
•Tracking and Communicating Clear Timelines
•Maintaining Contact with Utilities and other Partners to
Ensure Milestones are Accomplished
•Maintaining Constant Contact with City Project
Manager to Discuss Incidents-Big or Small
•Identifying Areas of Excess for Discussion
Communication Practices
Most Used Words from A&Z Client
Testimonials