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HomeMy WebLinkAbout08-26-94 Personnel & Finance Qtommf.tttt Ztport: Personnel and Finance Committee go the QCOmmOlt QCOUlttt1 Of the Qtitt Of 001tth 14nb: The August 26, 1994 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Sean Coleman at 3:15 P.M. in the Council informal meeting room. Persons in attendance included Council Members:Luecke,Puzzello, Coleman, and Kelly; William Eagan, Jeff Rinard, Sergeant Jeffrey J. Korros, Police Chief Ron Marciniak, Assistant Police Chief Joel Wolvos,Tom Scarbuck,Ed Talley, Don Pinckert, and Kathleen Cekanski-Farrand. POLICE PENSION 1994 = $2,972,855.00 1995 = $3,163,845.00 Sergeant Korros made the presentation.He noted that the death benefit line item has increased from$18,000.00 to$36,000.00. He then reviewed the handouts provided to the Committee (copy attached). Sergeant Korros noted that the Pension Board meets the last Friday of each month. It is a nine member board which includes the Police Chief, Tom Grant, County Treasurer Cindy Botal, the Mayor,and other members. Sergeant Korros noted that to date there have been two retirees this year and two are currently pending. POLICE DEPARTMENT 1994 = $12,023,265.00 1995 = $13,381,199.00 Chief Marciniak,Assistant Chief Wolvos,and Don Pinckert made the presentation on behalf of the Police Department. A handout on the proposed 1995 budget was the reviewed(copy attached). It was noted that the uniformed officers will be budgeted at 252 which is an increase from the current number of 238. The other services line item has increased by approximately $213,000.00 in light of items which are currently in other line items such as gasoline and vehicle repair being included in the other services line item for next year. The Federal Grant will allow the City to add 10 new officers to the department, however only 75% of the actual cost for each officer is reimbursable.The Council Attorney noted not all items are reimbursable by the Federal Grant. It was also noted that one office has 75% of their salary reimbursed by a Dear Grant and that one officer has a 100% reimbursement from the HUD Crime Prevention Grant. Mr. Pinckert noted that a Clerk Terminal Operator position is being recommended. He noted that originally there were 9 individuals as Clerk Terminal Operators however they were cut back to 7 in 1993. In light of the Case load being increased therein a need for an additional person. Mr. Pinckert also noted that there are several reclassifications included within personnel for a total cost of$4,000.00. Over all salaries will increase 4.1%. Committee Report Personnel and Finance August 26, 1994 Page 2 In response to a question raised by the Council Attorney, it was noted that Mr. Horton made the decision that the recruits not be budgeted in the Police Department budget. It is noted that two new line items are the same special pays 10-06 and holiday pay 10-07. The department has budgeted for a 3%increase for Court time for new officers and in light of the new salary amounts. The Council Attorney noted however that currently she is in discussions with the Prosecutor's office for improved procedures in this area which will hopefully save the city money in the future. It was also noted that services have increased by 1% and supplies have increased by 2%Which are within the guidelines established by the City Controller's office. It was also indicated that a complete set of x-rays for each of the Police Canine Units is required costing between $400.00 to$500.00. Council President Puzzello noted that there was no money being proposed in the 1995 budget for a Take Home Car program which would basically be department wide. Chief Marciniak noted that he is continuing to work on such a program however that no monies are included in next year's budget. It was also noted that since 1977 the City's required to pay MED-FICA at 1.45% for all officers hired. It was noted that the College Tuition Program and the Operation Safe Neighborhoods Program have been budgeted. In response to a question raised by Council Member Luecke,it was noted that a self help terminal in the Records Division has not been considered in light of the varied requests being made. Chief Marciniak noted that the Records Bureau is the key to running an effective Police Department. The back logs with regard to rapsheets are approximately 1 1/2 years behind. The Records Bureau provides a "Pool of Information". The Chief also noted that a County wide operation for dispatch and central dispatch has been discussed. Assistant Chief Wolvos noted that access to information under the Public Records Law of the State must also be followed. In response to a question raise by Council Member Luecke, it was noted that the Walking Patrols have been very effective and are paid out of the over time account and then reimbursed by CDBG monies. The Police Chief noted that the Walking Patrols provide visibility and a presence and are commonly called"Saturation Patrols". He noted that each shift has a certain amount of money allocated to it which provides funding for 2 to 6 officers. In response to a question raised by Mr. Talley it was noted that a helicopter for the Police Department is currently not under consideration. COMMUNICATION CENTER 1994 = $890,516.00 1995 = $902,732.00 Committee Report Personnel and Finance August 26, 1994 Page 3 Mr. Pinckert noted that currently that there are four dispatcher positions not filled. He indicated that it takes 12 to 14 weeks to properly train a person to be a dispatcher. Each dispatcher receives$200.00 of longevity pay per year as an added insensitive. The Council Attorney noted that a resent decision came down on the use of beepers under the FLSA and that the City should be aware of this. In response to a question raised by Mr. Egan, it was noted that both Social and Brick and Mortar programs under the resent passage of the Crime Bill are needed in the community. The Council Attorney suggested that in light of the TACT convention being held in the City of South Bend next year, that perhaps the City could showcase the Police Department and some of its many programs as a part of that convention. The Committee thanked Chief Marciniak and his staff for a thorough presentation of their budgets. Mr. Rinard then updated the Committee on several other items. He noted that a "Step in Grade" program for fiscal officers would be utilizes instead of the many reclassifications suggested. He the reviewed the Studebaker Bond issue which in 1994 was $446,113.00 and in 1995 will be $438,113.00. The stadium Bond issue in 1994 in $935,800.00 and in 1995 is proposed $931,900.00 with the last payment being made in 1997. Council Member Coleman suggested that a narrative be prepared on all Bond issues which includes among other things the purpose for the Bond as well as the payoff date. In CCDF in 1994 $664,597.00 were budgeted and in 1995 the request is for $635,000.00. The source of the monies is the 12 cents charge for$100.00 of assessed value. CCIF is basically is the "Smokers Tax" and 1994 the budgeted amount was $626,071.00, and in 1995 is proposed at $623,048.00. PARKING GARAGES 1994 = $482,282.00 1995 = $504,561.00 Mr. Terry Coleman and Mr. Joe Hurbert then joined the Committee representing AMPCO. Handouts were provided setting forth information on the parking garages. Mr.Hurbert reviewed the accesses control, after much discussion there appeared to be a consensus of the Council Members present (Council Member Luecke having left earlier) that a 24 hour access to the parking garages be considered. Currently the Access Program as well as the Stairwell Painting Program are not included in the proposed budget. It was also indicated that the daily summer rate experiment would not be repeated next year. Customer courtesy is the overall goal for the parking garages as well as making them more cost efficient. There being no further business to come before the committee, the meeting was adjourned at 5:20 p.m. Respectfully submitted, Council Member Sean Coleman, Chairperson Personnel and Finance Committee Attachments