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HomeMy WebLinkAbout08-23-94 Personnel & Finance atommfttss sport: Personnel and Finance Committee to the Common Qtonntfl of the City of South Otu : The August 23,1994 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Sean Coleman at 3:15 p.m. in the Council informal meeting room. Persons in attendance included Council Members: Luecke, Kelly, Puzzello, Ladewski, Coleman,and Zakrzewski; William Egan, Carmen Piasecki, Elizabeth Rowell, Brian Hedman, Kevin Horton, Jeff Rinard, Tom Scarbuck, Susan Visser, John Harper, Irene Gammon, and Kathleen Cekanski-Farrand. CENTURY CENTER 1994 = $2,329,502.00 1005 = $2,411,071.00 Mr. Brian Hedman made the presentation.He noted that for 1995 there will be a net increase of one person. There are 11 full-time Teamsters employed at the Century Center and 36 full-time regular employees with approximately 20 to 30 part-time employees. He also noted that Service America is a separate operation with its own employees. He also noted that individuals in Corporations have a expectation of high quality of services when coming to the Century Center. Council Member Ladewski voiced concern over the lack of use of the Central Store by the Century Center. Elizabeth Rowell noted that they are using it for clerical supplies and are planning to be on line 100% by the end of this calendar year. In response to a question raised by Council Member Coleman,it was noted that the administrative cost will be fully phased in by next year. The budget item for 1995 is at $59,227.00. In response to a question raised by Council Member Luecke, it was noted that utility costs have decreased approximately$200,000.00 in the past two years. Revenue projections for 1995 seem similar then those for 1994, however there is concern over the construction will be taking place and how that will impact. Mr. Hedman noted that he is asking the Plate Collectors for a 3 year agreement for the years 1995 through 1997. He also noted concern with regard to the Fort Wayne Complex which has a 300 to 500 bed hotel proposed to be attached to the Coliseum. He noted that the Fort Wayne group is marketing heavily the Elkhart Businesses. Council Member Kelly questioned whether inquires are being made with regard to the upcoming opening of the Football Hall of Fame. He stated he believes that it should provide a greater National draw to the area. Mr.Hedman stated that there is interest and that it may create parking problems in the future. Mr.Horton noted that if Transpo purchases the garages that they may be requesting that up to three floors be reserved for the Football Hall of Fame and the Century Center patrons. 1., s14 Committee Report Personnel and Finance August 23, 1994 Page 2 In response to questions raised by Council Member Coleman,it was noted that the restructuring of the bond and its effects on the Century Center have opened up new uses for the back-stage of the Bendix for classes.A new space up-date will be forth coming by Mathews-Purucker-Anella. In response to a question raised by Council Member Ladewski, it was noted that security is currently costing $8.00 per hour for inside security and $8.25 per hour for outside security. It was also noted that the Century Center did not loose revenue from not having the Gun Show. Council Member Coleman noted that this was a policy decision which had backing of the Board.He also noted that the City Attorney's office agreed with the decision and that it was primarily based on a potential liability issue. Council Member Coleman noted that the City Council is receptive to a total and complete tour of the facility hopefully once the budget process is complete. Mr. Horton noted that in early 1995 the City Administration will be bringing a Football Hall of Fame Budget to the Common Council for consideration. SOUTH BEND REGIONAL MUSEUM OF ART 1994= $40,000.00 1995= $66,000.00 Mr. Tom Scrabuck presented materials along with Susan Visser (copy attached). Ms. Visser noted that the Philip Desind Collection is currently at the Museum and will be there through September 11, 1994. Mayor Kernan played a instrumental role in having this art work brought to South Bend. It was noted that a $1,000,000.00 campaign and fund raising will begin shortly after Labor Day to help pay for the expansion. The Chicago consultant is working closely with volunteers and project that the campaign will take place for approximately one year. Mr. Horton noted that the increased being requested, if approved, would show a long term commitment for the pass through dollars. He also noted that this has resulted from a give and take process of many individuals. An Occupancy Agreement is currently being considered which would have several escalator clauses in it addressing utilities. Council Member Luecke stated that he is in full support of the proposed increase, however questioned whether it should be phased in over the next two years. Council Member Kelly stated that since a study had been prepared and if the estimates are solid,that he believes that the City should go forward with the full amount for 1995. Council members Ladewski and Zakrzewski suggested that the Council go forward with the full amount being requested. Ms. Visser also noted that the total budget for the South Bend Regional Museum of Art is approximately$440,000.00. CITY CLERK 1994 = $240,818.00 1995 = $223,753.00 1., I" Committee Report Personnel and Finance August 23, 1994 Page 3 Mrs. Gammon made the presentation. She recommended that there be a cut to the line item known as "miscellaneous charges and services" by the amount of $5,000.00 which would leave a $1,000.00 request (line item 411.39-89). She noted that this can be done in light of the fact that the copier will be an outright purchase, as apposed to a lease arrangement. In response to a question raised by Council Member Ladewski, it was noted that line item 411.31-01 for the 1994 budget year had$20,000.00 budgeted for recodification. Mrs. Gammon stated that this project has not begun, and in response to a question raised by Council Member Luecke,Mrs.Gammon stated that it is expected to take place this year. Council President Puzzello questioned whether bids are required and Mrs. Gammon noted that since it is a service that they are not. Following the review of the budget,the City Controller noted that proposals should be sought by the City for such codification services and that he would follow up in this area. Mr.Horton then reviewed a handout(copy attached)in detail.He is suggesting that the Common Council consider that 8 positions effecting 9 individuals be considered for additional pay, these being the Chief City Attorney, the Deputy Controller, the Assistant Building Commissioner, (two individuals), the Director of Financial Service for Utilities, the Director of Human Rights, the Benefits Manager, the Risk/Safety Director. Mr. Horton noted that criteria which used in suggesting these position were evaluation of the job done by the individuals, the level of responsibility, and comparable salaries for like or similar positions. Council Member Ladewski questioned what the percentage increase would be and requested that information. Council President Puzzello also suggested that Educational level also be considered as a criteria in these areas. Mr. Horton also noted that the State Board of Accounts has advised them that technical corrections will be necessary to the current salary ordinance in light of the new State Law which authorizes the term"Engineer" only for those positions being filled by a Licensed Professional Engineer. The State Board of Accounts noted that we must include a maximum dollar amount for all part-time positions. Council Member Luecke noted that he is in favor of the proposed changes suggested by the City Controller. It was noted that the Mayor will have additional recommendations made for the group one employees. Following discussion, it was suggested that the Personnel and Finance Committee have a meeting on Wednesday September 7, 1994 at 4:00 P.M. as a rap-up session to the entire Budget Process. There being no further business to come before the Committee the meeting was adjourned at 5:10 P.M. Respectively submitted, Sean Coleman,Chairperson Personnel and Finance Committee Attachments