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HomeMy WebLinkAbout08-18-94 Personnel & Finance atommittt: at.tport: Personnel and Finance go the Qtommo1% touittil of the City of South Oltub: The August 18, 1994 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Sean Coleman at 3:15 P.M. in the Council Informal meeting room. Persons in attendance included Council Members: Kelly, Coleman, Luecke, Ladewski, and Puzzello; Jeff Rinard, Kevin Horton, John Leszczynski, Ed Talley, Jack Dillon, Leeann Bussey, Tom Scarbuck, Al Miller, Sam Hensley, Staff members of the Waste Water Department, and Kathleen Cekanski-Farrand. Mr. Horton was called upon to give a"Revenue Review". Mr. Horton provided a handout entitled "South Bend Civil City " which set forth information on the following funds: General, Self Insurance, Fire Pension , Police Pension, MVH, Park, CCIF, and CCDF.He also provided information on the Stadium Bond and Studebaker. Mr. Horton noted that next year only the levy is required to be advertised and not the rate. The City is using a assessed valuation of$620,000,000.00 with the current rate being 4.5045. In 1994, the assessed valuation was $619,000,000.00. He noted that here will be a meeting next Thursday August 25, 1994 at 10:00 A.M. to hear the remonstrance filed by 54 individuals on the Cumulative Capital Development Fund. He noted that the total rate is 5.9398. Mr.Rinard noted that the City Administration is attempting to spread the 5% levied more equally. Mr. Rinard also briefly reviewed a six-page handout addressing revenues (copy attached). It was noted that the General Property Tax for 1994 budget was $27,908,531.00 with 1995 projected at $29,501,008.00. Totals for 1994 for the General Fund are $34,057,289.00 and projected for 1995 of$35,824,988.00. The Council Attorney questioned where the fees for the accident reports, handgun permits, etc. are listed in change of the new State Law. Mr. Rinard stated that he would double check and report back to the Committee. Mr. Rinard also noted that under the account No.331.02-00 entitled Public Safety it set forth the Federal Operating Grant of $250,335.00 which will be used for the ten new Police Officers. It was noted that this will assist in budgeting approximately 3/4 of the monies needed for each officer. In response to a question raised by Council Member Ladweski on Asset Forfeiture, it was noted that the recent Reese Case will realize income through Asset Forfeiture at a future point in time. (COMMUNICATION BUREAU 1994 = $231,356.00 1995 = $233,480.00 Mr. Al Miller, the Director of the Communication Bureau the reviewed his proposed budget. He noted that the salary increases are consistent with the 2.25% and .75% for promotions. There will be a 2% increase in supplies and an increase for the Emergency Tower repair due to various lighting strikes. In response to a question raised by Council Member Ladewski, it was noted that the proposed video cameras for the Police Department cars will not be repaired by this Bureau. I Committee Report Personnel and Finance August 18, 1994 Page 2 Installation however of various electronic equipment in the police vehicles will continue to be done by the Bureau. Council Member Coleman thanked Mr. Miller for his efficient operation of the Bureau. SEWAGE OPERATION AND MAINTENANCE FUND (SEWER) 1994 = $2,611,748.00 1995 = $2,802,660.00 Mr. Jack Dillon provided various handouts setting forth information on the following accounts: O&M, Depreciation, O&M Reserve, and Sinking. He noted that between the four funds that there will be approximately one half million dollars spent less in 1995 than in 1994. He noted that Bureau of Sewers day to day operations was taken over by Mr. Hensley in 1993. In personnel it was noted that six new people mainly Equipment Operator II's are being proposed to help clean sewers. He also noted that OR (Organic Resources)is down by two people. The number of salaried positions will stay the same as the current year. In response to a question raised by Council Member Coleman, it was noted that there are approximately 400 miles of sewers in the City of South Bend. They have not been jet vacuumed( using high-powered water) to reduce sediment buildup. Mr. Leszczynski noted that the overall project will take 2 1/2 years to go through the entire system and that the trunk lines will be cleaned thoroughly. The Council Attorney noted that the "Promotion Allowance of$6,772.00" listed under salaries hourly should be doubled checked since it would appear that all of those positions are Teamster positions and would not qualify for a promotion allowance. Mr. Scarbuck was directed to recalculate this account. SEWER OPERATION AND MAINTENANCE FUND (WASTE WATER ) 1994 = $8,678, 653.00 1995 = $8,634,396.00 Mr. Jack Dillon then reviewed account No. 630. He noted that there will be a reduction in staff by four people which will realize approximately $100,000.00 being saved. A promotion of a Secretary V to Superintendent I is proposed. They are also setting forth guidelines for promotions in the Laboratory Division. The number of salaried employees stays the same with the hourly employees on the operational side down by four individuals. The Council Attorney noted that the Promotion Allowance of$5,835.00 listed for salaries hourly should also be double checked and that the Merit Bonus for July through December of$4,155.00 should also be doubled checked. Mr. Scarbuck again was advised to refigure these accounts. Mr. Dillon noted that account No. 630-793.50-02 "Operating Transfer" is a $2,773,830.00 OM transferred to the Depreciation Account. Mr. Dillon then reviewed his handouts highlighting various material (copy attached). Committee Report Personnel and Finance August 18, 1994 Page 3 SEWAGE DEPRECIATION FUND 1994 = $1,233,000.00 1995 = $1,114,500.00 Mr. Dillon noted that there has been a reduction in personnel and that this will continue through attrition. They are currently working well with the Union. In response to a question raised by Council Member Ladewski, it was noted that approximately$30,000.00 to$50,000.00 is being anticipated from the sale of compost. SEWAGE DEPRECIATION FUND ( WASTE WATER ) 1994 = $4,457,000.00 1995 = $3,919,900.00 Mr.Dillon noted that the Plant Telemetry is a Capital Fund currently in phase one. At the request of Council Member Luecke, additional detail was provided. The Committee also reviewed the Sewage Works Sinking Fund which is currently at $913,063.00 and projected for 1995 to be $922,764.00. The Committee also reviewed the Sewage Works O&M reserve which is budgeted in 1994 and 1995 at$150,000.00. SEWER REPAIR/INSURANCE FUND 1994 = $339,337.00 1995 = $340,316.00 Mr. Dillon noted that this operation is run by Maurice Williams. With the rates being raised approximately one year progress is being made to turn around this deficit account. They are also checking with the City Attorney's office to see if bids can be taken. It was noted that the Sinking Fund of$30,000.00 account No. 649 was required for the refmancing of the 1989 bond for the plant expansion. SOLID WASTE FUND 1994 = $2,927,483.00 1995 = $2,697,133.00 Mr. Dillon noted that this Bureau should be in the black by January of 1995. Administrative fees are paid in June and December. The two Customer Rep's are added here instead of the Water Works. In response to a question raised by Council President Puzzello, it was noted that two new trucks are being budgeted to replace two current trucks at $54,000.00 with a average life of 5 to 7 years.Also one additional driver will be added. The management fee to Water Works is being reduced due to the Costumer Service Rep positions with that fee being reduced from$71,919.00 to $25,000.00. It was also noted that there is a substantial savings by using Michigan instead of Indiana with regard to tipping fees. In response to a question raised by Council Member Luecke, it was noted that the sludge distribution is currently being investigated. Both the Organic Resources Area and Blackthorn are under investigation. This will assist the City in the preparation of there Action Plan which is due in 1995. Committee Report Personnel and Finance August 18, 1994 Page 4 The Council Attorney noted that the Promotional Allowance of$5,807.00 should again be double checked since it is listed for hourly employees. Mr. Scarbuck was to recalculate this account. MOTOR VEHICLES HIGHWAY FUND 1994 = $4,237,371.00 1995 = $4,416,255.00 Mr. Sam Hensley then provided extensive handouts on the MVH Fund and provided an overview. He noted that with the new gas pumps being installed that one Radio Dispatcher II and two Radio Dispatcher I full-time position and benefits will be eliminated and three part- time positions will be eliminated. He also noted that with the new system of not allowing vehicles to idle that it will save approximately$95,000.00 in gasoline in 1995. Mr. Hensley noted that an answering machine will be used when the dispatchers are eliminated. It was noted that the second entry for the " Good Driving Bonus of $9,000.00 " should be eliminated and Mr. Scarbuck was directed to recalculate this account. A Good Driving Bonus is part of the Teamsters agreement which requires no accidents for a period of 2 years and 11 months. BUILDING MAINTENANCE 1994 = $5,869,086.00 1995 = $5,773,689.00 Mr. Hensley then reviewed his handouts on the Building Maintenance Fund. He noted that this is primarily for the maintenance of the MSF Building and Grounds. Following questions of Mr. Hensley, Council Member thanked all of the Public Works Staff for their presentation of the last several days. A budget comparison for the Water Works was then distributed to the Committee Members(copy attached) Mr. Hensley noted that the Cooper Street Bridge to Twyckenham is currently behind reconstructed. He noted that it has lost it's geometric integrally currently but this will be restored and completed in approximately 2 weeks. There being no further business to come before the Committee, the meeting was adjourned at 5:20 P.M. Respectfully submitted, Sean Coleman Chairperson Personnel and Finance Committee • Attachments KCF:ds