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Home My WebLink About08-17-94 Personnel & Finance atommittu Z port: Personnel and Finance Committee 1E0 the Common Council of the QCtty of South *its': The August 17, 1994 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Sean Coleman at 3:10 p.m. in the Council informal meeting room. Persons in attendance Council members: Luecke, Kelly, Puzzello, Coleman, Zakrzewski, Ladewski; William Eagan, John Stancati, John Leszczynski, Jeff Rinard, Ed Talley, Bill Dillon, Tom Scarbuck, Kevin Horton, Andy Wierzbicki, Bob Crull, Matt Chlebowski,Leann Bassey, and Kathleen Cekanski-Farrand. WATER WORKS GENERAL FUND 1994 = $7,374,535.00 1994 = $6,920,223.00 Mr. John Stancati presented a overview of the Department.He noted that projected revenue for 1995 will be $6,920,223.00; the general fund will experience a 7% reduction of$5,346,163.00; the depreciation will experience a increase of 16% or$958,350.00; and the sinking fund will be at$640,762.00. It was noted that originally the Troyer Group did an investigation of the new facility for the Water Works Department as to whether it met current code. Originally it was estimated that$850,00.00 would be needed for renovation and the addition. Later in view of ADA requirements, stairwells requirements and laboratory requirements, the estimated renovation is now at $1.3 million dollars. The possibility of demolition of the current facility is currently being discussed. Mr. Leszczynski stated that the City Administration will meet with the Common Council in the next thirty days on this issue. Mr. Stancati highlighted projects in the rate increase, and several other programs. He noted that the theme "Protect Our Water" is long range program with four 30 second tapes being made available to the News Media. An educational packet for fifth and sixth graders will begin in October or November of this year. That program is funded by MACOG and an EPA Grant. Currently no tours are being conducted in the facilities in light of ADA and OSHA regulations not currently being met. Mr. Stancati also provided an update on the Filtration Plants and noted that a rate will not be necessary.He then reviewed numerous handouts which included: A comparison of first and second class cities on water rates and sewer and water rates A comparison of salaried positions for 1994 to 1995 A summary of the National Primary Drinking Water Regulations A Wellhead Protection Zone Map A Water System Map showing ten inch and larger mains Kevin Horton noted that Leann Bassey has more responsibility then anyone except for Jeff Rinard with regard to the operations involving accounting and billings for the Water Works. Leann Bassey then reviewed the line item proposed budget. It was noted that the computer charges will be reduced from $180,900.00 to $17,500.00 due to a lease arrangement. The overall staff has been reduced by four people with approximately Committee Report Personnel and Finance August 17, 1994 Page 2 $33,000.00 less than last year. All raises reflect a 2.25%increase and a.75% allocation for promotions being included. Council President Puzzello voiced concern that there was not a dollar comparison for 1994 to 1995 with regard to the Personnel Accounts. Mr.Horton noted that the 10% insurance increase will be dropped in light of resent projection being received. Mr. Stancoti showed equipment used in confined space and computerized meter readings. In response to a question raised by Council Member Coleman it was noted that back flow operation projections originally made by the City were over estimated. In response to questions raised by Council Member Luecke it was noted that the following accounts should be reviewed: Materials and Supplies: # 606.23-62 $30,000.00 Other operating Supplies: # 606.61-05 $14,000.00 Seasonal and Interns: # 658.10-03 $25,000.00 Mr. Ed Talley questioned the procedure with regard to shut-offs. It was noted by the Water Works Personnel that there are limited cases of shut-offs where the individuals are still living within the residents.The Council Attorney noted that the Township Trustees Office usual gets involved when a shut-off notice is tendered to a resident and if that individual meets the income eligibility requirements that the Trustees Office would make some payment. Mr. Stancati stated that the goal are to meet the needs for tomorrow. The Committee then reviewed the following budgets: Water Works Deprecation Fund: 1994 = $821,092.00 1995 = $956,850.00 Water Works Sinking Fund: 1994 = $660,000.00 1995 = $640,762.00 Clay Water General Fund: 1994 = $423,000.00 1995 = $421,000.00 South Bend/Clay Water: 1994 = $319,300.00 1995 = $319,300.00 Clay Water Sinking Fund: 1994 = $64,738.00 1995 = $64,738.00 Mr.Jeff Rinard then provided replacement pages setting forth the corrected Central Services Budget(copies attached) CENTRAL SERVICES BUDGET 1994 = $1,606,586.00 1995 = $1,544,360.00 Mr. Matt Chlebowski, Director of Central Services made the presentation. He reviewed a detailed Budget review highlighting proposed increases and proposed decreases for equipment services. He noted that the overall 1995 budget will be$62,226.00 less then the current budget. Central stores will have a total of $109.00 less being budgeted for 1995.He then reviewed a wage and salary comparison of 1994 to 1995. He noted that the CEL physicals were previously paid out of the Controller's budget and will now be funded out of the Equipment Services Budget. Committee Report Personnel and Finance August 17, 1994 Page 3 All personnel will remain status quo.A new fueling will be in place by next year with three locations being Organic Resources,Riverside Drive, and 710 West Sample. In response to a question raised by Mr. Eagan, Mr. Horton noted that training on a city wide basis is currently being studied. CENTRAL STORES 1994 = $88,203.00 1995 = $88,094.00. Mr. Chlebowski, then reviewed the ro osed budget. He noted that in light of bulk P P purchasing procedures that discounts were being realized. He summarized the handout which showed reduction in cost for repair parts,janitorial supplies, light bulbs, paint and paint supplies, other supplies and equipment, and service contracts. It was noted that all departments are participating in Central Stores except the Century Center. It is anticipated that Central Stores will be looking into hardware tools, fluids, and increasing repair parts i.' during the next budget year. Mr. Horton noted that in the computer area alone the City realized a savings of$35,000.00. it was also noted that Bar-Code are still being studied. The Council complimented Mr. Chlebowski for his work in these departments. ENGINEERING DEPARTMENT 1994 = $5,221,925.00 1995 = $5,117,373.00 Mr. John Leszczynski and Fiscal Officer Gretchen Bolan then made the presentation. Mr. Leszczynski reviewed his handout showing his personnel services comparison for 1994 and 1995 and then reviewed the budget proposal.(Copy attached) In response to a question raised by Council Member Ladewski it was noted that there is one more phase of computerized signalization which needs to be completed. Such a program has a 80% match from the federal Government based on the gasoline tax. Mr.Leszczynski then highlighted the budget worksheet and responded to questions raised by the Committee. There being no further business to come before the committee, the meeting was adjourned at 5:35 p.m. Respectfully submitted, Council Member Sean Coleman, Chairperson Personnel and Finance Committee Attachments KCF:ds