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Home My WebLink About08182022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of August 4, and August 9, 2022 2. OPENING OF BIDS A. South Well Field Backwash Line Relocation – Project No. 117-059C 1. Funding: PR-00017366 B. Neighborhood Infrastructure - Riverside Dr. & Leland Ave. – Project No. 121- 048A 1. Funding: PR-00018294 3. OPENING OF PROPOSALS A. Coal Line Trail, Phase IIB (CE Services) – Project No. 122-035 1. Description: Inspection Services Associated with INDOT/LPA Project at 100% Cost to City 4. AWARD BIDS AND APPROVE CONTRACTS A. East Bank Trail Over Leeper Avenue Bridge Repairs – Project No. 121-075 1. Company: Milestone Contractors North, Inc. 2. Amount: $189,679; Base Bid Only 3. Funding: PR-00017394 B. 2022 VPA Athletic Court Renovations, Phase II – Project No. 121-033AR2 1. Company: Milestone Contractors North, Inc. 2. Amount: $1,594,948.33; Voorde, Boehm, St. Clair Basketball, Boland Tennis, Boland Basketball, and Brownfield Basketball Five (5) Parks 3. Funding: PR-00015677 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Auten Road Water Main Replacement – Project No. 122-052 1. Company: Selge Construction Co., Inc. 2. Amount: $235 Per Lineal Foot (Unit Price for 12-Inch Water Main Installation) 3. Funding: PR-00018246 6. CHANGE ORDERS A. Beck’s Lake LaSalle Park EPA Master Plan – Project No. 120-053 1. Company: HRP Construction Inc. 2. Change Order No.: 1 3. Decrease Amount: ($477,961.05) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 4. Percent of Decrease: (21.74%) 5. Revised Contract Amount: $1,720,983.95 6. Funding: PO-0017158 7. RESOLUTIONS A. Resolution No. 41-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting the Transfer of Real Property from The Board of Park Commissioners of the City of South Bend, IN 1. Description: Accepting the Transfer of Real Property from Park Commissioners at 63 Shetterly Place B. Resolution No. 43-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Blake Paturalski’s Firearm 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Complete Design Services for Campeau Streetscape Project No. 121-073 2. Amount: $84,600; New Adjusted Total $214,830 3. Funding: PO-0005886 B. Amendment No. 1 to Purchase Agreement – WSJM INC. 1. Description: Clarifies Legal Description to Purchase Agreement for 300 E. Block Monroe St. 2. Amount: $34,000 3. Funding: PR-00018457 C. Sanitary Sewer and Water Extension Agreement – Patel LLC d/b/a Hospitality Development Group 1. Title Sheet 2. Description: Utility Extension for Fieldstone Centre Subdivision Project No. DP21-007 D. TechConnect Service Levels Contract – Kirby-Risk South Bend 1. Description: Utilities SCADA Environment Software Support and Renewal, Three (3) Year Contract 2. Amount: $39,899 Per Year; Total Contract Amount $119,697 3. Funding: 279.0672.415.36.04 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 E. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Construction Inspection Services for Beck’s Lake LaSalle Park EPA Master Plan Project No. 120-053 2. Amount: NTE $32,800 (Hourly Rate) 3. Funding: PR-00018817 F. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Design Services for 2022 Guardrail Installation and Replacement Project No. 122-043 2. Amount: NTE $20.000 3. Funding: PR-00018864 G. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Design Services for 2022 Handrail Installation Project No. 122- 042 2. Amount: NTE $10,000 3. Funding: PR-00018865 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: St. Joseph County Crop Walk a) Date/Times: September 25, 2022; 1:00 p.m. to 5:00 p.m. b) Location: Zion UCC, along East Race to Broadway Christion Parish and Back 10. STREET/ALLEY VACATIONS A. Applicant: Mike Danch for the Civil City of South Bend, IN 1. Location: Street at LaSalle Ave. Connector Lying North of Colfax Ave. and West of the East Line of the City Cemetery Extended South of Colfax Ave. 2. Purpose: Allow Reconfiguration of LaSalle Ave. Connector with Colfax Ave. to Improve Parking Area for City Cemetery 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 206 Altgeld St. b) 834 E. Bowman St. c) 1111 N. College St. d) 514 S. Gladstone Ave. e) 625 E. Irvington Ave. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 f) 1826 Philippa St. g) 1628 Sibley Ave. h) All Criteria Met B. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 1133 Roosevelt St. b) 2114 S. Taylor St. c) All Criteria Met 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18540 Fontana Dr. – Water/Sewer 13. RATIFY BONDS A. Contractor Bonds 1. Non Stop Concrete, LLC, Approved effective August 9, 2022 B. Excavation Bonds 1. Kwest Group, LLC, Approved effective August 4, 2022 C. Occupancy Bonds 1. Asphalt Maintenance, Approved effective August 12, 2022 2. Kwest Group, LLC, Approved effective August 4, 2022 3. National Pavement Maintenance, Approved effective August 16, 2022 4. Non Stop Concrete, LLC, Approved effective August 9, 2022 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-40838, GBLN-40839 a) Date: 08/01/2022 b) Amount: $77,319.97 2. Claim No.: GBLN-41083 a) Date: 08/02/2022 b) Amount: $2,024,089.92 3. Claim Nos.: GBLN-41046, GBLN-41113 a) Date: 08/03/2022 b) Amount: $1,979,466.59 4. Claim Nos.: GBLN-40927, GBLN-41325, GBLN-41114 a) Date: 08/03/2022 b) Amount: $644,811.09 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 18, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 5. Claim Nos.: GBLN-41517, GBLN-41518, GBLN-41519 a) Date: 08/10/2022 b) Amount: $853,689.76 6. Claim Nos.: GBLN-41486, GBLN-41547 a) Date: 08/10/2022 b) Amount: $1,267,096.78 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.