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Home My WebLink About08-26-93 Personnel & Finance kersonn*1 attb finatut oommitt, The August 26, 1993 meeting of the Personnel and Finance Committee was called to order at 3:07 p.m. in the Council Informal Meeting Room by its Chairperson, Councilmember Ann Puzzello. Persons in attendance included: Councilmembers: Washington,Ladewski,Luecke, Kelly, Coleman, Puzzello, and Zakrewski; Jeff Rinard, Kevin Horton, Tom Scarbeck, Irene Gammon,Ed Talley, Maureen Dabrowiak, William Eagen,Phil St. Clair,Ron O'Connor, Johnny Martinez,Tom Schalliol,Richard Nussbaum, and Kathleen Cekanski-Farrand. City Clerk: 1993: $214.731 1994: $240.818 Irene Gammon, City Clerk reviewed the proposed budget. In response to a question raised by Councilmember Ladewski,it was noted that the Clerk's Office does not retain any of the tax abatement fees and that they are all deposited into the General Fund. Park Department: 1993: $5.729.413 1994: $6,217.148 Mr.Horton provided a copy of the August 1993 Actionlines published by TACT and noted the article entitled "Survey Shows Local Budgets Hurting". Mr. St. Clair noted that there are three (3) main divisions: Zoo, Park Maintenance, and Recreation. The State Board reduced the budget last year by $36,000 which will be restored into the proposed budget. He highlighted "uncontrollable" increases totally $262,396. Operational increases total $225,339. The overall goal is to maintain five percent (5%) of the operating balance as a cash reserve. $6,344,805 is anticipated in revenue from all sources with $6,217,000 anticipated in projected expenses. Additional revenues for the non-reverting funds are projected at$202,000 which will be earmarked for capital improvements. Sources of the non-reverting funds include the golf courses, zoo, alcohol permit fees, and the East Race. It was noted that all water events are not money makers. Mr. St. Clair noted that one of the biggest challenges was to change the operation from an eight (8) month operation over to a twelve (12) month operation. Significant cutbacks in Teamster overtime and the reanalysis of the golf pro operations will have an impact on the department,along with the dedicated non-reverting funds. Recreation Department: 1993: $552,924 1994: $625.369 Mr.Tom Schalliol reviewed the summary sheet. He noted that it costs approximately $150.00 per hour to keep the East Race open. Approximately $18,000 was received in revenue from the East Race last year,however over$28,000 was spent on overtime. Councilmember Washington stated that he believes that it is unconscionable that the Director and Assistant Director salary increases for the King Center,LaSalle Center, and Newman Center, recommended by Mr. Schalliol were not favorably acted upon by the City. He stated because of that, that he would be voted against the proposed 1994. He added that these individuals have taken on additional responsibilities and carry out duties often times done by Police officers. He noted that the average usage at the Centers is 40,000 per year. Councilmember Washington requested a listing of all of the additional Personnel and Finance Committee August 26, 1993 Page 2 duties and responsibilities for all positions approved in the 1994 salary ordinance which deviated from the City guidelines of 1 1/2 %plus a$300.00 bonus. He concluded that if this problem was not resolved that he would offer$5,000 of his salary for next year to be earmarked for an additional$1,000 increase for each of the positions in question. Mr. Schalliol stated that he believes that each of these five (5) positions is underpaid, but appreciated whatever could be done. Council President Luecke stated that technical corrections by a separate ordinance would be forthcoming from the City Administration. Councilmember Coleman stated that this issue had been debated when the salary ordinance was before the Common Council for public hearing. He suggested that perhaps the jobs could be re-evaluated in the future but would feel uncomfortable making any changes on these positions now. Councilmember Washington again requested that all positions be detailed with the additional duties if any listed, and especially those which are to receive between$1,200 to $2,000 increases. He stated again that the City's position is unconscionable on this topic. Councilmember Puzzello suggested that there be further discussion between Councilmember Washington,Mr. Schalliol, and the City Administration to see if there are any other alternatives to addressing Councilmember Washington's concern. Council President Luecke noted that both the salary ordinance and the budget would need to be properly amended. Mr. Horton suggested that perhaps an additional appropriation could be considered. In response to a question raised by Councilmember Ladewski, it was noted that all adult programs would be "pay for play" in the 33 schools. It was also noted that 70% of the residents of the City of South Bend do not have children in the South Bend School System. rotawatomi Zoo: 1993: $626.062 1994: $696.226 There are three (3) additional employees added for security purposes. Last year the overtime budget was$52,000.00, and in 1993 it should be less than$25,000.00. In response to a question raised by Councilmember Ladewski, it was noted that the Zoo parking lot expansion is not addressed in the proposed budget. Park Maintenance: 1993: $5.206.237 1994: $4.895.553 The two year annualized change id 1.97%. The entire budget was reviewed on a line by line basis. ti Personnel and Finance Committee August 26, 1993 Page 3 • . II Ron O'Connor reviewed the proposed budget. Ampco Parking has been hired on a contractual basis. Revenue projections are $450,000 of which $130,00 are anticipated from parking violation revenues. Mr.Horton handed out an update from Sagamore and Associates. Legal Department: 1993: $431.962 1994: $485.105 Mr. Horton noted that this department has been charged 1/3 of a Secretary V and that the most significant increase was in group insurance. He added that the City is fortunate to have the quality of attorneys that it has both on the Council side as well as on the Administration side. Mr. Nussbaum then reviewed the budget. He noted that the one additional attorney added for this year will remain in the for next year. This position is a Deputy Attorney III for $22,878 and was originally considered to handle annexation matters. It remains unfilled. He noted that his staff and the Council Attorney are working with others on the annexation issue currently. Ordinance enforcement has been a goal of the department. Currently there are 4 interns who work part-time in the spring and fall and full-time in the summer. They are paid on an hourly basis and used for research and Small Claims matters. He requested that that account be restored to its original amount (Increase of$10,000) and that the law book account be increased from$3,171 to$8,000. The attorneys present voiced support for the law book amount. It was noted that no filing fee is charged for the City to file in Small Claims unless the case is collected. Mr. Nussbaum expressed his appreciation in the close- working relationship with the Council Attorney over the past several years, and Mrs. Cekanski-Farrand thanked the City Attorney and his staff for all of their cooperation. Councilmember Puzzello suggested that another Committee meeting be held when the entire budget would be discussed and a recommendation made to full Council. Councilmember Puzzello set Thursday,September 2, 1993 at 4:00 p.m. as the date to which this meeting would be continued. It was noted that the proposed budget is $456 under the maximum levy. Councilmember Puzzello recessed the meeting at 6:05 p.m. to be reconvened at 4:00 p.m. on September 2, 1993. Respectfully submitted, Ann Puzzello, Chairperson Personnel and Finance Committee Attachments •