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Home My WebLink About08042022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 4, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 AGENDA REVIEW SESSION ACTION ITEMS 1. OPENING OF BIDS A. 2022 Community Crossings Road Rehabilitation – Project No. 122-024R 1. Funding: PR-00016955 2. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Lake Reunion 2022 a) Date/Times: August 6, 2022; 11:00 a.m. to 6:00 p.m. b) Location: W. Washington St. from Dundee St. to Falcon St. 3. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of July 21, and July 26 2022 4. OPENING OF BIDS A. Sale of City-Owned Property 1. Location: 201 S. Lake St. B. 2022 VPA Athletic Court Renovations, Phase II – Project No. 121-033AR2 1. Funding: PR-00015677 C. Muessel Grove Park Restroom – Project No. 118-099R2 1. Funding: PR-00017964 5. AWARD BIDS AND APPROVE CONTRACTS A. Northwest Elevated Storage Tank Rehabilitation – Project No. 122-018 1. Company: Viking Painting, LLC 2. Amount: $1,228,400; Open Market Contract 3. Funding: PR-00016364 B. 2022 Community Crossings Road Rehabilitation – Project No. 122-024R 1. Company: TBD 2. Amount: TBD 3. Funding: PR-00016955 6. CHANGE ORDERS A. 2021 Contractor Paving, Round III – Project No. 121-049 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 4, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 3. Decrease Amount: ($132,991.81) 4. Percent of Decrease: (9.73%) 5. Total Percent of Change: 3.00% 6. Revised Contract Amount: $1,233,256.59 7. Funding: PR-00010341 B. VPA Athletic Court Renovations, Phase II – Project No. 121-033 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $7,570 4. Percent of Increase: 7.77% 5. Revised Contract Amount: $105,044.84 6. Funding: PO-0012149 7. PROJECT COMPLETION AFFIDAVITS A. Bendix Theater Esports Arena – Project No. 119-106D 1. Company: Nelco Media, Inc. 2. Final Contract Amount: $419,058.02 3. Funding: PO-0006634 B. Studebaker Fountain Water Improvements – Project No. 121-032 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $150,913 3. Funding: PO-0015537 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Wastewater Treatment Plant Compressor Building Masonry Improvements – Project No. 121-046 1. Title Sheet 2. Funding: PR-00018587 B. Morris Performing Arts Center Theater Lighting 1. Funding: PR-00016092 9. RESOLUTIONS A. Resolution No. 42-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant Daniel Moryl’s Firearm CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 4, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Engineering Services for the South Bend Community School Corporation Building Project 2. Amount: $71,180 3. Funding: 408.04.040.040.443001 B. Right-of-Way Occupancy Agreement – Wolfe House Movers of Indiana LLC., and Historic Landmarks Foundation of Indiana, Inc. 1. Description: Encroachment for House Move from 130 Park Lane to 919 Riverside Dr. South Bend, IN 46601 C. Amendment No. 1 to Owner-Engineer Agreement – HWC Engineering, Inc. 1. Description: Hire Private Locate Company for Utilities for Western Avenue Streetscape, Phase IV Project No. 121-009 2. Amount Increase: $1,300; Adjusted Agreement Total: $141,065 3. Funding: PO-0013616 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Best Wednesday Ever a) Date/Times: September 28, 2022; 12:00 p.m. to 11:00 p.m. b) Location: W. Western Ave. between Kaley St. and Dundee St. 2. Event: Birthday Dinner a) Date/Times: August 20, 2022; 4:00 p.m. to 10:00 p.m. b) Location: Haney Ave. between Fellows St. and Columbia St. 3. Event: Block Party N. Coquillard Dr. a) Date/Times: September 5, 2022; 2:00 p.m. to 8:00 p.m. b) Location: N. Coquillard Dr. between Rockne Dr. and Cherry Tree Ln. 4. Event: Classic Car Show a) Date/Times: August 27, 2022; 6:00 a.m. to 6:00 p.m. b) Location: Eddy St. between Beyer Ave. to Dead End c) No Alcohol Served 5. Event: Near Northwest Neighborhood Arts Café a) Date/Times: October 2, 2022; 9:00 a.m. to 8:00 p.m. b) Location: Two (2) Blocks of California Ave. between Cottage Grove Ave. to Sherman Ave., in addition to NNN Community Center CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 4, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 12. TRAFFIC CONTROL DEVICES A. New Installation – Seven (7) 15 Minute Parking/Loading Signs 1. Locations: a) Nom Nom Pho b) Fiddler’s Hearth c) Fatbird d) Woochi Fusion e) Java Café f) Cinco 5 g) Dainty Maid Co. 13. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAL A. Company: Suzuki Garphyttan Corporation 1. Location: 4404 Nimtz Parkway 14. RATIFY BONDS A. Contractor Bonds 1. Frickson Construction LLC, Released effective July 27, 2022 B. Occupancy Bonds 1. Dean Baughman, LLC, Released effective July 20, 2022 2. Geyer Construction Co., Released effective August 18, 2022 3. Performance Companies Inc., Released effective August 10, 2022 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-39882, GBLN-39883 a) Date: 07/11/2022 b) Amount: $690,046.60 2. Claim Nos.: GBLN-39885, GBLN-39964 a) Date: 07/14/2022 b) Amount: $3,352,594.21 3. Claim Nos.: GBLN-39942, GBLN-40690, GBLN-40478 a) Date: 07/19/2022 b) Amount: $2,581,300.63 4. Claim Nos.: GBLN-40714, GBLN-40715 a) Date: 07/22/2022 b) Amount: $677,157.39 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 4, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 5. Claim No.: GBLN-40740 a) Date: 07/26/2022 b) Amount: $2,155,550.63 6. Claim No.: GBLN-40777 a) Date: 07/29/2022 b) Amount: $200,000 7. Claim Nos.: GBLN-40408, GBLN-40737 a) Date: 07/29/2022 b) Amount: $923,494.20 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.