HomeMy WebLinkAbout08-24-93 Personnel & Finance Vtrsontttl attt ?inatut tlLOmmtttcu
The August 24, 1993 meeting of the Personnel and Finance Committee was called to order
at 3:20 p.m. in the Council Informal Meeting Room by its Vice Chairperson,
Councilmember Sean Coleman.
Persons in attendance included: Councilmembers: Washington,Ladewski,Luecke,Kelly,
Coleman, and Zakrewski; Jeff Rinard, Kevin Horton, Rita Miller, Denise Sullivan, Tom
Scarbeck, Irene Gammon, Ed Talley, Gatha Vaughn, Maureen Dabrowiak, and Kathleen
Cekanski-Farrand.
Mayor's Budget: 1993: $270.482 1994: $261.151
Denise Sullivan then reviewed the proposed budget for the Mayor's office. Mr. Horton
noted that the most significant change that it reflects the 1/3 cost for the Secretary V
position which is currently budgeted in the Controller's Budget and will be divided by 1/3
being in the Mayor's budget, Legal Department, and Controller's budget respectively. It
was also noted that the$946 line item for security in the office and home is proposed to be
moved from the Controller's budget to the Mayor's budget.
City Controller's Budget: 1993: $1.616.189 1994: $1,561,012
Mr. Horton noted that the overall emphasis the the department is "Guide Operations.Don't
Perform Them." He then reviewed the changes resulting from a centralized approach to a
decentralized approach, which include among other things personnel shifts, extended
communications and training and new tactical committees. He noted that this has resulted
19.5 persons reporting to the Controller instead of 28. He then reviewed the
Organizational Chart for the department.
Jeff Rinard then reviewed the Accounts Payable system and gave credit to Rita Miller and
her staff in during Accounts Payable around from a 60-90-120-day pay to a 30-60 day pay
system. He noted that there has been significant improvement on addressing "invoice
aging" and that as of today are 96% current.
In response to a question raised by President Luecke, it was noted that there is a check and
balance system in place of reviewing original invoices against signed claim forms with an
in-house audit of the claim being done by Rita Miller before checks are authorized. Mr.
Horton noted that now that claims are current that the City is able to capture discounts.
It was noted that Licensing revenues reflect 152.86% through July compared to last year,
with better notification and involvement of the Legal Department credited for the increase.
The Investment sheet showed that the average interest rate is 3.10%. The Interfund Loan
sheet was reviewed, as well as the Lease Purchase Summary Sheet with the last document
reflecting the savings of refinancing the IBM AS400 from 7% to 5%. It was noted that
since there were no tax anticipation warrants,that interest will be lower.
Councilmember Kelly noted that he was impressed with the efficiencies and that there is a
"great crew" working for the department. Mr. Horton requested Mr. Rinard to have
speaker telephones included in the equipment line item in light of the concern raised by the
Council Attorney that key department heads do not currently have that equipment and that it
would enhance efficiency.
Personnel and Finance Committee
August 24, 1993
Page 2
Council Member Washington inquired into the Sagamore Associates line item of$25,000,
and specifically requested a breakdown of services performed to date this year.
Councilmember Coleman suggested that the hourly rate of other consultants providing
services to sought to show a valid comparison. Mr. Horton noted that the current amount
reflects the retainer amount and that he would seek an update. Councilmember Zakrewski
also voiced support for the need to have a written update on this line item.
It was noted that no monies are proposed for an apartment in Indianapolis. The overall
assessed value is approximately$612 million with advertised rates being 5.9 compared to
the current rate of 5.49.
Consolidated Building Fund. 1994: $796.279
At approximately 4:10 p.m., Councilmember Ann Puzzello joined the meeting and took
over chairing the Committee Meeting. Mr. Don Fozo then reviewed his proposed budget
along with the Statement of Revenues and Expenditures statement through June 30, 1993.
Permits are down however fees have increased.
Mr. Fozo stated that he is stressing certifications for his staff, and that the salaries of 1
1/2% and $300 bonus are consistent with the City's guidelines in this area. He has
proposed however and additional amount of $500 for those individuals who earn their
certifications. This would be a one-time payment. He also noted that the CBO certification
is a requirement of his job and that he has passed two of the three exams to date and is
currently studying for the last one. His goal is to have the entire department certified within
two years.
Mr.Fozo noted that there are 11 inspectors with cross-certification being a goal in this area
in order to further professionalize the department. The educational line item is up in order
to attend the national and state educational conventions.
Mr. Horton noted that there is an ordinance proposed to create an enterprise fund which
would be under the control of a separate board composed of the Mayor, one County
Commissioner, the County Auditor and the City Controller with funds shared on a 50/50
basis.
Morris Civic: 1993: $281.707 1994: $239.057,
Mr. Dale Balsbaugh noted that this budget has been rolled into the Administration and
Finance budget. Currently, the Morris Civic is operating at "minimum equity standards"
for road shows. The stage deck began being repaired today.
Councilmember Coleman suggested that a separate meeting be held to update the Council
on the activities of the Entertainment District. Councilmember Puzzello also voiced the
need for such an update and suggested that it be considered under "Special Business" at a
regular Common Council meeting.
Century Center: 1993 Operating Revenues: $1,978,286 All Sources: $2,213,286
1994 Operating Revenues: $2,097,638 All Sources: $2,329,638
Personnel and Finance Committee
August 24, 1993
Page 3
Mr. Brian Hedman, Mr. Ed Ehlers, and Ms. Liz Rowell then reviewed the proposed
budget. A copy of the new Century Center brochure was shown to the Committee. New
Convention Hall "C" has been used 111 times so far this year. Overall business is up
however parking revenues are down.
Personnel dollar amounts are consistent with the City's guidelines of 1 1/2 %plus a bonus
of$300. As of September 1, 1993,two(2)full-time AV positions will begin. The biggest
overall increase to the budget is insurance. It was also noted that there is heightened
security and that an outside security firm is currently being used. The budget also includes
the Administration Fee of$37,356.00.
Centralized Purchasing discussions will begin in the near future for the Century Center.
Mr. Hedman noted that 84% of the business at the Center is "repeat business" and that
there is an increase in Fortune 500 Companies coming to the Center. Mr. Ehlers thanked
the Committee for their support and cooperation along with the City Administration.
Art Association: 1993: $36.000 1994: $40.000
Susan Vissar reviewed the proposed budget. She noted that they have been located in the
Century Center for fifteen (15) years and that the amount reflects the pass through amount
for rent pursuant to the lease agreement. She highlighted proposed new programs with the
Snite Museum and the Colfax Cutural Center with the hope being that there will be a higher
impact county-wide. She noted that the last of three (3) "Meet Me on the Island"projects is
forthcoming and provided materials on that event. She credited Council President Luecke
and the City Controller for the increased budgeted amount of$4,000.00.
Studebaker Museum: 1993: $194.885 1994: $194.885
Ron Radecki and Edna Kaeppler reviewed the proposed budget. It was noted that 2/3's of
the budget is operated out of earned income. The Dinosaurs will be back December 17th.
100 tons of archival material has been moved, and the Science Center is now opened on a
full-time basis. The sprinkler system is being updated but is not at Code currently. The
collection is growing with restored 1916 and 1956 vehicles being added to the collection.
The Studebaker brochure is the most picked brochure on the Indiana Toll Road. Mr.
Radecki stated that he believes that the State of Indiana should be underwriting some of the
cost. They are also listed in the Indiana Tourist magazine. Discussions are currently
underway for a County Tourist magazine to be published similar to the one used in La
Porte County.
Councilmember Kelly stressed how fortunate we are to have this facility which contains
such priceless collections as the Lincoln Carriage, etc. Edna Kaeppler noted that a tour
group from Austria specifically scheduled,the Studebaker Museum on their tour because of
the historical nature of its collection. It was also noted that they are strieving to have a
"working archives". It was also noted that a "track for rides" is under discussion similar to
the successful operation in Edmonton.
Personnel and Finance Committee
August 24, 1993
Page 4
There being no further business to come before the Committee,the meeting was adjourned
at 5:35 p.m.
Respectfully submitted,
Ann Puzzello, Chairperson
Personnel and Finance Committee
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