HomeMy WebLinkAboutAward Quote - Installation of Electric Vehicle Supply Equipment Proj No. 121-011 - Koontz-Wagner Services, LLC
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
July 26, 2022
Mr. Mike Dennert
Koontz-Wagner Services, LLC
3801 Voorde Dr., Suite B
South Bend, IN 46628
mdennert@kwservices.com
RE: Quotation Award – Installation of Electric Vehicle Supply Equipment (EVSE)
Project No. 121-011
Dear Mr. Dennert:
At its July 26, 2022 meeting, the Board of Public Works awarded the above referenced
quotation to you in the amount of $64,452.24 with ninety (90) days from notice to proceed for
completion.
Please forward the following documents in one submittal by August 9, 2022 to my
attention for Board of Public Works approval at lhensley@southbendin.gov :
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
July 26, 2022
Mr. Mike Taff
Pemberton-Davis Electric, Inc.
916 E. McKinley Ave.
Mishawaka, IN 46545
mtaff@pembertondavis.com
RE: Quotation Award – Installation of Electric Vehicle Supply Equipment (EVSE)
Project No. 121-011
Dear Mr. Taff:
At its July 26, 2022 meeting, the Board of Public Works awarded the above
referenced quotation to Koontz-Wagner Services, LLC in the amount of $64,452.24 with
ninety (90) days from notice to proceed for completion.
We thank you for quoting and hope you will quote with us again in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Board of Public Works
Theresa Heffner, Clerk
FROM: Leslie Biek, P.E., Assistant City Engineer
SUBJECT: Quote Award: Installation of Electric Vehicle Supply Equipment (EVSE)
121-011; PROJ 333; PR 16949
DATE: 7/14/2022
On June 14, 2022, the Board of Public Works opened and read quotes for the above referenced
project. Engineering has reviewed the submitted documents and listed the quoters as follows:
Contractor Quote Amount
Pemberton Davis Electric, Inc. $78,503.00
Koontz-Wagner Services, LLC $64,452.24
It is requested the Board of Public Works award project 121-011: Installation of Electric
Vehicle Supply Equipment (EVSE) to Koontz-Wagner Services, LLC for a total quote price
of $64,452.24.
Thank you for your consideration of this request.
Enc. Bid Tabulation
QUOTE TABULATION
Installation of Electric Vehicle Supply Equipment (EVSE)
Project No: 121-011
Installation of Electric Vehicle Supply Equipment
Item No.Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost
1.1 ZEFNET-40-PRO (purchase and installation)1 EA $23,000.00 $13,000.00 $24,491.88 $24,491.88 $25,541.32 $25,541.32
2.1 ZEFNET-40-CWS Single plug wall mounted (installation only) 2 EA $3,000.00 $6,000.00 $3,898.40 $7,796.80 $2,843.71 $5,687.41
3.1 ZEFNET-40-CWS Single plug wall mounted (installation only) 2 EA $3,000.00 $6,000.00 $9,451.72 $18,903.44 $4,534.84 $9,069.68
4.1 ZEFNET-40-CWS Single plug wall mounted (installation only) 2 EA $3,000.00 $6,000.00 $7,682.10 $15,364.20 $7,003.65 $14,007.29
5.1 ZEFNET-40-CPS Single plug (installation only) 2 EA $3,000.00 $6,000.00 $4,297.01 $8,594.02 $5,073.27 $10,146.54
5.2 Pedestal installation 1 EA $500.00 $500.00 $3,352.66 $3,352.66 $0.00 $0.00
I hereby certify that the above truly and accurately represents quotes received for this project on June 14, 2022
Leslie Biek, PE, Assistant City Engineer
$78,503.00 $64,452.24
Non-Collusion Affadavit
Division 1: Potawatomi Zoo, 500 S Greenlawn Ave
Koontz-Wagner Services, LLC
Y
Engineer's Estimate Pemberton Davis Electric, Inc.
Y
Division 2: Wayne St. Parking Garage
Division 3: Leighton Parking Garage
Division 4: Main/Colfax Parking Garage
Division 5: Century Center
TOTAL QUOTE $47,500.00
S:\Public Works\Projects\Projects by Year\2021 Projects\121-011 EV Charger Installation\1 - Admin\1 - BPW Documents\Quote Tabulation-121-011 EVSE installation
July 26, 2022
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 26th Day of July, 2022, by and between Koontz-
Wagner Services, LLC, 3801 Voorde Dr., Suite B, South Bend, IN 46628, (the “Contractor”), and
the Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all
of which are set forth as a part of this Contract, for:
PROJECT NO. 121-011
DESCRIPTION: INSTALLATION OF ELECTRONIC VEHICLE SUPPLY
EQUIPMENT
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $64,452.24: 90 DAYS FROM NTP FOR COMPLETION
FUNDING: PR-00016949
The unit prices for this improvement were those prices as received and accepted by the Board on
the 14th Day of June, 2022.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS KOONTZ-WAGNER SERVICES,
LLC
President Member Printed Name
Member Member Signature
Member Attest: Clerk
July 26, 2022
Version 9/29/2021 Page - 1 Public Works Quote
SCOPE OF WORK
CITY OF SOUTH BEND
PROJECT NAME: INSTALLATION OF ELECTRIC VEHICLE SUPPLY EQUIPMENT
(EVSE)
PROJECT NO. 121-011
QUOTES DUE June 14, 2022 by 9:00AM Local Time – electronic quotes
should be submitted to bpwbids@southbendin.gov
I.PROJECT DESCRIPTION
The project includes the furnishing of all equipment, material, insurance, and labor for the installation of
nine (9) public electric vehicle charging stations, hereafter referred to as Electric Vehicle Supply Equipment
(EVSE) within the City of South Bend, IN. The City will provide eight out of the nine EVSE units.
The City of South Bend was awarded a grant from the Indiana Department of Environmental Management
(IDEM) from the Indiana Volkswagen Environmental Mitigation Trust Fund to fund in part the purchase and
installation of one (1) EVSE, located at the Potawatomi Zoo. To meet the specifications of the IDEM grant,
ZEFNET-40-Pro will be purchased and installed by the awarded contractor at the Potawatomi Zoo location.
Additionally, the City received funding from Indiana Michigan Power to install eight (8) EVSE: two (2) within
the Wayne St Parking Garage, two (2) within the Leighton Parking Garage, two (2) within the Main/Colfax
Parking Garage, and two (2) units on one pedestal at the Century Center. The hardware installed at these
locations will be ZEF ENERGY ZEFNET-40-CPS/CWS Single plug (provided by the City). The units at the
downtown parking garages will wall mount and the units at the Century Center shall be pedestal mounted
as indicated in the scope of work. Specification sheets are included.
II.QUESTIONS
Any questions concerning the solicitations and specifications shall be submitted in writing via e-mail to
lbiek@southbendin.gov. Please use subject line “Installation of EVSE Questions PN 121-001”.
III.SITE VISITS
Interested firms will have the ability to attend site visits on Tuesday June 7, 2022 at 9:30 AM Local Time
at each site. It is highly recommended that interested firms attend. Each site visit will allow for up to 30
minutes of review and questions.
DATE OF SITE VISIT & LOCATIONS
• [9:30 AM] Potawatomi Zoo, 500 S Greenlawn Ave, South Bend, IN 46615
Near Learning Center electrical room
• [10:00 AM] Century Center, 120 Doctor M.L.K. Jr Blvd, South Bend, IN 46601
• [10:30 AM] Wayne St Parking Garage, 121 E Wayne St, South Bend, IN 46601
• [11:00 AM] Leighton Garage, 109 W Jefferson Blvd, South Bend, 46601
• [11:30 AM] Main/Colfax Garage, 126 N Main St Downtown South Bend, 46601
IV.PREVAILING SPECIFICATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS
A.The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this
project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C.Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the 2022
INDOT Standard Specifications for the letting effective after September 1, 2021.
Version 9/29/2021 Page - 2 Public Works Quote
D.These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E.In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
V.TERM “OR EQUAL”
A.Prevailing Specifications: None
B.Additions
1.Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the “or
equal” offered meets the specification.
VI.TAX EXEMPT
A.Prevailing Specifications: None
B.Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent part
of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax).
The exemption number will be furnished to the Contractor upon award.
VII.INDEMNIFICATION
A.Prevailing Specifications: None
B.Additions
1.Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees,
and other expenses, arising from or out of the negligent performance of this Contract by Contractor,
or because of arising out of any defect in the goods, materials or equipment supplied by the Quote
provider.
VIII.INSURANCE
A.Prevailing Specifications: 2022, INDOT Standard Specifications Section 103
B.Additions:
1.All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a.General Liability: Premises-Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c.Workmen’s Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d.Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e.The City of South Bend shall be named as additional insured on the Certificate of Insurance.
IX.CONTROL OF WORK
A.Prevailing Specifications: 2022, INDOT Standard Specifications Section 105
B.Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
Version 9/29/2021 Page - 3 Public Works Quote
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
X. LEGAL RELATIONS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where
mentioned in these documents, is Leslie Biek, PE, City of South Bend.
2. The Contractor shall apply for and obtain any and all required permits for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
/ City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result
in the forfeiture of Contractor’s performance bond to the Owner.
XI. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sec. 108
B. Additions:
1. The project will have a completion date of 90 days after Notice to Proceed. The contract time will
start when the Notice to Proceed is delivered and signed.
2. The City, Engineer, and Contractor will hold a pre-construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
XII. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) calendar days after such
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor’s subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
Version 9/29/2021 Page - 4 Public Works Quote
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XIII. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor’s failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor’s subcontracts are assigned to the City, subject to the
City’s right to take assignment of all or only selected subcontracts at the City’s discretion. The sole
obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed
after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City’s Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City’s request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
XIV. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
Version 9/29/2021 Page - 5 Public Works Quote
XV. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As-Built drawings in accordance with the City of South Bend Prevailing Specifications
for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XVI. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
(i) Newly purchased equipment shall have a 5 year warranty
d. Installation and safety requirements
XVII. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana811.org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor’s responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVIII. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2022, INDOT Standard Specifications Sections 105 & 801
B. Additions:
Version 9/29/2021 Page - 6 Public Works Quote
1. Maintenance of traffic during construction shall conform to the “Indiana Manual on Uniform Traffic
Control Devices” and the City of South Bend Design and Construction Standards.
2. The attached “Traffic Closure Request” form is to be used for any lane restrictions or closures and
required to be filled out and sent to the Department of Public Works
3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting.
4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
XIX. APPRENTICESHIPS
A. Prevailing Specifications: NONE
B. Additions:
1. Whether a quoter offer access to an apprenticeship or training program applicable to the work to
be performed on this project will be taken into consideration in determining whether the quoter is
responsive and responsible. A Contractor may demonstrate participation through any of the
following:
a. An apprenticeship program.
b. A program established by or for the contractor.
c. A program offered by Ivy Tech Community College of Indiana
d. A program offered by Vincennes University.
e. A program offered by an entity sponsored by the United States Department of Labor,
Bureau of Apprenticeship and Training.
f. A program that results in the award of an industry recognized portable certification.
g. A program approved by the United States Department of Transportation, Federal Highway
Administration.
h. A program approved by the Indiana Department of Transportation.
2. Apprenticeships and supporting documentation are not required to be considered for award, but
highly recommended.
XX. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to purchase one (1) and install eight (8) public electric vehicle charging stations,
hereafter referred to as Electric Vehicle Supply Equipment (EVSE) within the City of South Bend.
2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor’s operations.
3. Project Location:
Location Number
of Plugs
Number of EVSE
Units
Mounting Type Model
Potawatomi Zoo 2 1 Pedestal (1) ZEFNET-40-PRO
Century Center 2 2 Pedestal (1) (2
units per
pedestal)
ZEFNET-40-CPS
Wayne Parking Garage 2 2 Wall ZEFNET-40-
CWS
Version 9/29/2021 Page - 7 Public Works Quote
Main/Colfax Parking
Garage
2 2 Wall ZEFNET-40-
CWS
Leighton Parking Garage 2 2 Wall ZEFNET-40-
CWS
Drawings entailing where at each location the charging station would be installed are included in Attachment 1 to this notice.
XXI. ELECTRICAL VEHICLE SUPPLY EQUIPMENT (EVSE)
A. Prevailing Specifications: None
B. Additions
i. The scope of work includes all aspects related to the installation of EVSE at nine (9) locations
within the City of South Bend. This includes, but may not be limited to the following:
1. Construction, Maintenance, and other activities a. Project Management for EV Charging Station Installations
b. Securing the proper permits from St. Joseph County / City of South Bend Building
Department. The work requires that the contractor or electrician accomplish the
installation of the EV charging stations.
c. Work with Indiana Michigan Power as needed to ensure proper service connection
to the charging station
d. Coordinate with Indiana Michigan Power to select the appropriate tariff for new
meters, if any
e. If applicable, complete application for Indiana Michigan Power’s IM Plugged In
Program to secure available incentives
f. Site preparation (utility infrastructure, boring/trenching, asphalt or concrete
removal/repair, etc.)
g. Furnish all labor and materials necessary to install and bring into service the EVSE
h. The EVSE unit to be installed at the Potawatomi Zoo shall be a ZEFNET-40- Pro or
approved equal.
i. The ZEFNETPro EVSE unit shall not have a credit card module.
j. Acceptable manufacturers of the EVSE Unit include:
Chris Grunseth - Director of Commercial Sales
Email: chris.grunseth@zefenergy.com
Office: (+1) (612) 213-1504
Cell: (+1) (952) 393-8664
k. The eight (8) units to be installed at the Century Center and Parking Garages will
be provided by the City.
l. Completing installation and related safety protocols of EVSE
m. The Contractor should avoid installing more than one unit on a single 40-amp
breaker in power sharing configuration, unless required by Indiana Michigan Power
and written consent from the City.
n. Commissioning/Testing of new EVSE to ensure proper installation and operational
settings
o. Coordinate access with the City of South Bend or appropriate entity (i.e.
Potawatomi Zoo). Signage and striping to be done by the City and will need to be
coordinated in advance of installation.
p. Installation shall be in accordance with the User Manual instructions included in
this quote
ii. Electric Vehicle Supply Equipment be paid for by each and include all necessary equipment,
hardware, and appurtenances at each location. Payment will include all materials and
workmanship.
Version 9/29/2021 Page - 8 Public Works Quote
Purchase and Installation:
ZEFNET-40-PRO……………..………….EA
Installation only:
ZEFNET-40-CPS/CWS…………………..EA
PEDESTAL INSTALLATION……………..EA
Tuesday, June 14, 2022
3801 Voorde Dr, Ste B 5330 Distribution Dr 1864 N McCullough St
South Bend, IN 46628 Fort Wayne, IN 46825 Lima, OH 45801
800-345-2051 260-484-0313 419-228-1325
www.Koontz-Wagner.com Page 1 of 4
RE: Quote #007280 – Installation of Electric Vehicle Supply Equipment (EVSE), Project No. 121-
011
Attn: Leslie Biek
City of South Bend
Department of Public Works
Bureau of Public Construction
227 West Jefferson RM# 1316
South Bend, IN 46601
I am pleased to have this opportunity to submit a quotation for this project. I have included all
labor, tools, material, and supervision for a complete electrical installation to be installed during
normal working hours M-F between 7:00am & 4:30pm.
Potawatomi Zoo:
• Provide and install (1) 30 KVA transformer and (1) 100A 120/208V three phase panel
• Provide and Install (1) 40A 3 pole breaker in MDP to feed new transformer.
• Provide and install conduit and wire in hand dug trench to feed vehicle charging station.
• Provide and install (1) ZEFNET-40-PRO electric vehicle charger mounted on poured
concrete base.
I have excluded:
• 7% IN sales tax
• Any curbing, bollards, or road marker painting.
Quoted Amount ..............................................................................................$25,541.32
Tuesday, June 14, 2022
3801 Voorde Dr, Ste B 5330 Distribution Dr 1864 N McCullough St
South Bend, IN 46628 Fort Wayne, IN 46825 Lima, OH 45801
800-345-2051 260-484-0313 419-228-1325
www.Koontz-Wagner.com Page 2 of 4
Wayne St. Parking Garage:
• Provide and Install (2) 40A 2 pole breakers in existing panel to feed new charging stations.
• Provide and install conduit and wire to feed (2) single plug wall mounted vehicle charging
stations.
• City of South Bend to provide (2) ZEFNET-40-CWS charging stations.
I have excluded:
• 7% IN sales tax
• Any curbing, bollards, or road marker painting.
Quoted Amount ..............................................................................................$5,687.41
Leighton Parking Garage:
• Provide and Install (1) 100A 120/208V three phase sub panel with (2) 40A 2 pole breakers
• Provide and install conduit and wire to feed (2) single plug wall mounted vehicle charging
stations.
• City of South Bend to provide (2) ZEFNET-40-CWS charging stations.
I have excluded:
• 7% IN sales tax
• Any curbing, bollards, or road marker painting.
Quoted Amount ..............................................................................................$9,069.68
Tuesday, June 14, 2022
3801 Voorde Dr, Ste B 5330 Distribution Dr 1864 N McCullough St
South Bend, IN 46628 Fort Wayne, IN 46825 Lima, OH 45801
800-345-2051 260-484-0313 419-228-1325
www.Koontz-Wagner.com Page 3 of 4
Main / Colfax Parking Garage:
• Provide and Install (2) 40A 2 pole breakers in existing panel to feed new charging stations.
• Provide and install conduit and wire to feed (2) single plug wall mounted vehicle charging
stations.
• City of South Bend to provide (2) ZEFNET-40-CWS charging stations.
I have excluded:
• 7% IN sales tax
• Any curbing, bollards, or road marker painting.
Quoted Amount ..............................................................................................$14,007.29
Century Center:
• Provide and Install (2) 40A 2 pole breakers in existing panel to feed new charging stations.
• Use existing 2” conduit from electric room out to center island at main entrance.
• Directional bore conduit from center island at main drive approximately 30’ south to
adjacent parking spaces.
• Provide and install wiring from existing panel out to vehicle charger.
• City of South Bend to provide (2) ZEFNET-40-CPS charging stations and (1) pedestal to be
mounted on a concrete pad.
I have excluded:
• 7% IN sales tax
• Any curbing, bollards, or road marker painting.
Tuesday, June 14, 2022
3801 Voorde Dr, Ste B 5330 Distribution Dr 1864 N McCullough St
South Bend, IN 46628 Fort Wayne, IN 46825 Lima, OH 45801
800-345-2051 260-484-0313 419-228-1325
www.Koontz-Wagner.com Page 4 of 4
Quoted Amount ..............................................................................................$10,146.54
Total Quoted Amount ..............................................................................................$64,452.00
Thank you for this opportunity
Sincerely,
Mike Dennert
Koontz-Wagner
Voice: 574-280-2546
Cell: 574-532-1340
Email: mdennert@kwservices.com
Acceptance of proposal
This price is based on a mutually acceptable contract and net
30-day payment terms. Upon acceptance, this proposal
becomes part of any subcontract. Pricing is valid for 15 days.
Signature: ______________________________________
Version 9/29/2021 Page - 15 Public Works Quote
Attachment 1 - Locations
• LOCATION 1. Potawatomi Zoo, 500 S Greenlawn Ave, South Bend, IN 46615 Electrical Service: Existing electrical service within the Learning Center electrical room. Approximate distance is 100-120 feet depending on the path around obstructions (fence, tree).
Proposed Location
Main Zoo Entrance
(Construction now complete)
Electrical
Proposed Location
Electrical
Version 9/29/2021 Page - 16 Public Works Quote
• LOCATION 2. Wayne Parking Garage, South Bend, IN 46615 Electrical Service: Existing electrical service located in room on first level of the parking garage, immediately to the left upon entering the garage. Approximate distance is 100-150 feet
Version 9/29/2021 Page - 17 Public Works Quote
• LOCATION 3. Leighton Parking Garage, 109 W Jefferson Blvd, South Bend, 46601 Electrical Service: Existing electrical service located in basement of the parking garage. Approximate distance is 250-300 feet and will need to reach the second floor of the parking garage.
Version 9/29/2021 Page - 18 Public Works Quote
• LOCATION 4. Main/Colfax Parking Garage, 126 N Main St Downtown South Bend, 46601 Electrical Service: Existing electrical service located in the basement of the garage. Approximate distance is 200-250 feet
Version 9/29/2021 Page - 19 Public Works Quote
• LOCATION 5. Century Center, 120 Doctor M.L.K. Jr Blvd, South Bend, IN 46601 Electrical Service: Existing electrical service located in the Discovery Ballroom. Approximate distance is 250-300 feet
Version 9/29/2021 Page - 20 Public Works Quote
Attachment 2 Specification Sheets for EVSE Units
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 7/14/2022
Name Leslie Biek, PE Department PW
BPW Date 7/26/2022 Phone Extension 9323
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Koontz-Wagner Services, LLC
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Installation Of Electric Vehicle Supply Equipment (EVSE)
Project Number PN 121-011; PROJ-333
Funding Source 210-422000; 217-422000
Account No. PR- 16949
Amount $64,452.24
Terms of Contract 90 days from NTP for completion
Purpose/Description Installation of 9 EVSE charging units in multiple locations. Eight are to be
provided by the City.
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: