HomeMy WebLinkAboutAward Quote - 2022 Brick Pavement Spot Repair Proj No. 122-009 - Acorn Landscaping, LLC
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
July 26, 2022
Mr. Jeff Ritschard
Acorn Landscaping LLC
3680 W. Sample St.
South Bend, IN 46619
rebecca.matthys03@gmail.com
RE: Quotation Award – 2022 Brick Pavement Spot Repair – Project No. 122-009
Dear Mr. Ritschard:
At its July 26, 2022 meeting, the Board of Public Works awarded the above referenced
quotation to you in an amount not to exceed $145,250.
Please forward the following documents in one submittal by August 9, 2022 to my
attention for Board of Public Works approval at lhensley@southbendin.gov :
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
July 26, 2022
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 26th Day of July, 2022, by and between Acorn
Landscaping LLC, 3680 W. Sample St., South Bend, IN 46619 (the “Contractor”), and the Board
of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all
of which are set forth as a part of this Contract, for:
PROJECT NO. 122-009
DESCRIPTION: 2022 BRICK PAVEMENT SPOT REPAIR
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: NTE $145,250
FUNDING: PR-00017954
The unit prices for this improvement were those prices as received and accepted by the Board on
the 12th Day of July, 2022.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS ACORN LANDSCAPING LLC
President Member Printed Name
Member Member Signature
Member Attest: Clerk
July 26, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 6/28/2022
Name Scott Kreeger
Department Public
Works
BPW Date 7/12/2022 Phone Extension 9245
Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2022 Brick Restoration
Project Number 122-009 (DFO PROJ00000331)
Funding Source River West TIF, West Washington TIF
Account No. 324-10-102-121-442001, 422-442001
Amount
Terms of Contract
Purpose/Description PR-17954
For Change Orders Only
Amount of
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($ )
Previous Amount $
Current Percent of Change:
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%
( %)
New Amount $
Total Percent of Change:
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Time Extension Amount:
New Completion Date: