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Home My WebLink About07212022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. APPROVE CONTRACT AND TITLE SHEET A. Coal Line Trail, Phase IIB – Project No. 122-035 1. Indiana Department of Transportation – Local Public Agency 2. Description: Contract Signature for Construction of Coal Line Trail DES #2200199 in September 2022 3. Amount: $2,920,000; 80/20 Cost Share between INDOT/City 4. Title Sheet 5. Funding: TIF RWDA 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of July 7, and July 12 2022 3. OPENING OF BIDS A. Morris Box Office Renovation – Project No. 121-029C 1. Funding: PR-00017674 B. East Bank Trail Over Leeper Avenue Bridge Repairs – Project No. 121-075 1. Funding: PR-00017394 4. OPENING OF QUOTATIONS A. Auten Road Water Main Replacement – Project No. 122-052 1. Funding: PR-00018246 5. AWARD BIDS AND APPROVE CONTRACTS A. 2022 Contractor Paving, Round II – Project No. 122-032 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: NTE $2,090,801 3. Funding: PR-00017017 B. 2022 Curb and Sidewalk, Round I – Project No. 122-001 1. Company: Milestone Contractors North, Inc. a) Divisions 1 and 2 b) Amount: NTE $633,484 2. Company: Premium Concrete Services a) Divisions 3, 4, and 5 b) Amount: NTE $393,685 3. Funding: PR-00016964 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2022 Signal Knock Down and Wiring Investigation – Project No. 122-046 1. Company: JBL Signals and Lighting LLC 2. Amount: NTE $50.000 3. Funding: PR-00018245 B. Installation of Electric Vehicle Supply Equipment (EVSE) – Project No. 121-011 1. Company: Koontz-Wagner Services, LLC 2. Amount: $64,452.24; Ninety (90) Days from Notice to Proceed for Completion 3. Funding: PR-00016949 C. 2022 Contracted Microsurfacing 1. Company: National Pavement Maintenance 2. Amount: NTE $72,910 3. Funding: PR-00017892 D. 2022 Brick Pavement Spot Repair – Project No. 122-009 1. Company: Acorn Landscaping LLC 2. Amount: NTE $145,250 3. Funding: PR-00017954 E. 2022 Contracted Crack Sealing 1. Company: Asphalt Restoration Services 2. Amount: NTE $92,000 3. Funding: PR-00017891 F. Plaza Park Improvements – Project No. 122-047 1. Company: Acorn Landscaping LLC 2. Amount: $132,622.78 3. Funding: PR-00017758 G. Main Street Parking Garage Roof Replacement 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Amount: $18,218 3. Funding: PR-00017784 7. REJECT BIDS AND QUOTATIONS A. South Well Field Backwash Line Relocation – Project No. 117-059C 1. Description: Bid Rejected Due to Project Exceeded Engineer’s Estimate 2. Re-Advertise and Re-Bid with Adjusted Completion Schedule 3. Funding: PR-00017366 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 B. Four Winds Field Player Facilities Improvements – Project No. 122-021 1. Description: Bid Rejected as Non-Responsive Due to MWBE Goals Not Met 2. May Proceed to Open Market 3. Funding: PR-00016880 8. CHANGE ORDERS A. Morris Performing Arts Center-Main Level Slab Replacement – Project No. 121- 029A 1. Company: Larson Danielson Construction Co., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($1,319) 4. Percent of Decrease: (0.15%) 5. Revised Contract Amount: $875,055.83 6. Funding: PO-0014138 B. Wastewater Treatment Plant Final Clarifiers 4-5, Aeration Tanks 1-4, and Disinfection Improvements – Project No. 119-069A 1. Company: Bowen Engineering Corporation 2. Change Order No.: 3 3. Increase Amount: $68,781.27; Additional One Hundred (100) Days 4. Percent of Increase: 1.61% 5. Total Percent of Increase: 4.74% 6. Revised Contract Amount/Completion Date: $4,475,585.23; August 25, 2022 7. Funding: PO-0005021 C. Studebaker Fountain Water Improvements – Project No. 121-032 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($7,527.50); Increase Sixty-Nine (69) Days 4. Percent of Decrease: (4.75%) 5. Revised Contract Amount/Completion Date: $150,913; June 30, 2022 6. Funding: PR-00014464 D. Southeast Neighborhood Center (United Way) – Project No. 119-093R 1. Company: The Robert Henry Corporation 2. Change Order No.: 3 3. Increase Amount: $3,700; Additional Seventy-One (71) Days 4. Percent of Increase: 0.8% 5. Total Percent of Increase: 4.8% 6. Revised Contract Amount/Completion Date: $1,224,038; September 9, 2022 7. Funding: PO-0010837 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Solid Waste Parking Lot Drainage Improvements – Project No. 121-010 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($2,020.83) 4. Percent of Decrease: (1.26%) 5. Total Percent of Change: (1.26%) 6. Final Contract Amount: $158,317.35 7. Funding: PR-00013806 10. PROJECT COMPLETION AFFIDAVITS A. Bendix Drive from Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $4,035,424.95 3. Funding: PO-005628 B. Wastewater Treatment Plant Masonry Improvements Gallery Buildings 1, 2, 3, and 4 – Project No. 120-036 4. Company: Slatile Roofing & Sheet Metal Co., Inc. 5. Final Contract Amount: $440,704 6. Funding: PO-00005683 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Neighborhood Infrastructure - Riverside Dr. & Leland Ave. – Project No. 121- 048A 1. Title Sheet 2. Funding: PR-00018294 B. Sale of City-Owned Property 1. Location: 201 S. Lake St. 12. RESOLUTIONS A. Resolution No. 36-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Alan Delinski’s Firearm B. Resolution No. 37-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant Angela Kline’s Firearm CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 C. Resolution No. 38-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Ronald Kaszas’s Firearm D. Resolution No. 39-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Detective Christopher Kronewitter’s Firearm E. Resolution No. 40-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Detective Antwon Jones’s Firearm 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Authorization for Entry Agreement – David A. Nufer, LLC 1. Description: Authorizing Entry Upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation at 2626 Mishawaka Ave. (Burton’s Laundry) 14. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Back to School Bash a) Date/Times: August 20, 2022; 9:00 a.m. to 8:00 p.m. b) Location: Allen St. between Lincoln Way West and Lindsey St. 2. Event: Clark Run 5K a) Date/Times: October 1, 2022; 10:00 a.m. to 11:30 a.m. b) Location: Ridgedale Dr. East Crossing at Miami St.; Counter-Clockwise to Cross Miami/Donmoyer to Stanley Clark School 3. Event: E. LaSalle Ave. Block Party a) Date/Times: August 21, 2022; 11:00 a.m. to 6:00 p.m. b) Location: E. LaSalle Ave. between N. Jacob St. and Twyckenham Dr. 4. Event: SBC 5K Peace Run/Walk a) Date/Times: September 3, 2022; 7:00 a.m. to 12:00 p.m. b) Location: Notre Dame Ave. West on Howard St. to Hill St., Right on Madison St. 5. Event: Tim’s Birthday a) Date/Times: August 20, 2022; 12:00 p.m. to 8:00 p.m. b) Location: Golden Ave. between Riverside Dr. and Woodward Ave. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 6. Event: Wellington Street Block Party a) Date/Times: August 13, 2022; 12:00 p.m. to 9:00 p.m. b) Location: S. Wellington St. from Ford St. to W. Dunham St. B. Encroachments/Revocable Permits 1. Applicant: The Early Bird Eatery/Four Stones LLC a) Location: 117 E. Wayne St. b) Description: Concrete Bollards to Protect Gas Line on HVAC Unit c) Favorable Recommendations Pending Applicant Attend Agenda Review Meeting C. Encroachments/Revocable Permits 1. Applicant: Partners In Opportunities, Inc. a) Location: 1902 S. Main St. b) Description: West Facing Storefront Canvas Door Canopies c) Favorable Recommendations 15. TRAFFIC CONTROL DEVICES A. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 621 E. Dayton St. b) 919 E. Calvert St. c) 923 S. Ironwood Dr. d) 1119 W. Jefferson Blvd. e) 1339 S. Randolph St. f) 2022 S. Michigan St. g) 134 E. Dubail Ave. h) 1916 S. Taylor St. i) Residents No Longer Need 16. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 20043 Johnson Rd. – Sewer B. 24900 Research Dr. – Water/Sewer 17. RATIFY BONDS A. Occupancy Bonds 1. Indiana Fiber Network, LLC, Released effective August 10, 2022 2. Kokosing Industrial, Released effective May 29, 2022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 7 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-39672 a) Date: 07/08/2022 b) Amount: $55,000.00 2. Claim Nos.: GBLN-32484, GBLN-0034237 a) Date: 07/08/2022 b) Amount: $150,906.60 3. Claim Nos.: GBLN-39563, GBLN-39628 a) Date: 07/08/2022 b) Amount: $827,269.74 4. Claim Nos.: GBLN-37740, GBLN-39562 a) Date: 07/08/2022 b) Amount: $206,872.56 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.