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HomeMy WebLinkAbout09-08-92 Personnel & Finance r I Committee Ztport PERSONNEL AND FINANCE COMMITTEE "eo the tOmlttOtt CO ntiU of the t tv of bouth lB*nt(: The September 8, 1992 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Ann Puzzello at 3:45 p.m. in the Council Informal Meeting room. Persons in attendance included Council Members: Luecke, Coleman, Puzzello, Washington, Kelly, Slavinskas, Zakrzewski, Duda and Ladewski; Kevin Horton, Jeff Rinard,Bonnie Strycker,William Eagen,Don Porter and Kathleen Cekanski-Farrand. Council Member Puzzello noted that the meeting was to continue the discussions of the 1993 proposed city budget. 1. Youth Services Bureau. Bonnie Strycker then reviewed the proposed budget which is located on page 1-20, and is requested in the amount of$50,000. She then briefly reviewed safe station which consists of residential assistance, outreach assistance, and drug and alcohol programs. She also discussed project 70,001 addressing youth and unemployment. She noted that she had asked for an increase over the $50,000 figure however understands the tight financial circumstances of the city. She thanked the city for their support. 2. Barrett Law. Gatha Vaughn then joined the Committee. She reviewed her proposed budget listed on page 1-19 in the requested amount of$35,989.00. She noted that it is identical to last year's except for the personnel adjustments. It was noted that the Clerk I is a half-time budgeted in the amount of $7,762.00. This person averages 3 1/2 to 4 hours per day. She also noted that there is a 50/50 sharing of Barrett Law projects on such things as sidewalk and curb improvements. She noted that she primarily provides notice to those required to pay assessments with the last project being a major sewer project of several years ago. The pay back period is 5 years. Council Member Slavinskas asked for the number of persons currently paying assessments. Mrs. Vaughn noted that she would follow up with that information. 3. Controller's Update. Kevin Horton was then called upon by Council Member Puzzello to provide information related to her memorandum to him dated September 3, 1992 (copy attached). Mr. Horton provided a handout on revenue projections (copy attached marked as #1). He noted the administrative cost in 1991 was $321,000.00 and that the cost in 1992 is $638,156.00. Mr. Jeff Rinard noted that the city is utilizing the formula developed by Crowe Chizek & Co. This formula was developed in 1989. It was also noted that "cash in lieu of taxes" in going down and that the city had been overcharging the utilities in this area. It was noted that the administrative cost is basically a percentage of salaries for the controller's office,the engineering department, and the legal department. The liability quotes are on those items that are based on a claims experience with 1/3 of the formula being based on actual claims, and the number of employees, workman's comp and unemployment comp taken into consideration. * Personnel and Finance Committee September 8, 1992 Page 2 Council Member Zakrewski questioned why there was no revenue projection listed for the ordinance violation bureau. Mr. Rinard stated that parking ticket revenues would be receipted in the parking garage fund and that there were several special revenue funds receiving income such as loud party violation monies. In response to a question raised by Council Member Slavinskas it was noted that the cable television revenues paid in two installments. The budgeted amount for 1992 was$150,000 which has already been exceeded. Council Member Slavinskas questioned the dollar figures utilized in light of the actual revenues received and also questioned the city's policy with regard to always being taxed at the maximum levy amount. Council Member Zakrewski questioned the revenues related to the county/city building department. Mr. Horton noted that currently the arrangement was to have the county pay on a monthly basis however in light of recent negotiations current policy is that the City is receiving all income and paying all debts. It is anticipated that the county and city would settle all financial matters in February of each year. Revenues in this area are running ahead of those amounts projected. Mr. Horton noted that the remainder of the information requested in Council Member Puzzello's memorandum would be provided to the Council in writing. 4. Studebaker National Museum. Edna Kepler, an assistant to Mr. Ron Radecki who was ill, made the presentation. The proposed budget is set forth on page 1-22 and is requested in the he amount of$194,885.00. Mr. Steve Lobdell was present and is acting as president of the board. Numerous handouts were provided to the Committee (copy attached). It was noted that they have done and an house brochure with saving approximately 50% in such costs. It was also noted that the engineering study has determined that the current structure is not suitable for the museum. The museum has purchased the building located at 2110 South Lafayette for the amount of $140,000.00. The building is secure and temperature controlled which will assist the archives which have been moved to that location. It was noted that there is a Committee chaired by John Phair which also includes Council Members Puzzello and Kelly with regard to a new site for the museum. A decision is expected by March of 1993. Council Member Slavinskas suggested that the "back yard monsters" be considered which is currently at the Field Museum in Chicago. It was noted that there is a five year waiting period for this program. 5. Human Rights. Mr. Lonnie Douglas joined the Committee. He is currently a case manager for Human Rights and reviewed the proposed budget located on page 1-69 in the amount of$194,992.00. Mr. Horton noted that Human Rights is under the control of the City Controller's office with Cathy Hubbard overseeing this project. Mr. Douglas noted that there are less than 130 backlogged cases currently. Mr. Horton stated that the city will be proposing that Mr. Douglas take the job as executive director in the very near future. Cynthia Love-Bush is currently a case manager and the ADA expert. It was noted that temporary services through manpower are being used, and that paralegals are also being used. 1 i Personnel and Finance Committee September 8, 1992 Page 3 Council Member Washington complimented Mr.Douglas for bringing the backlog down and voiced support of having a 180 day turn around for such cases. Council Member Coleman noted that in 1991 the city approved a$20,000.00 appropriation to assist in the backlog which was utilized to hire paralegals and temporary staff. 6. Economic Development. Mr. Jon Hunt, Cathy Baumgarter, Beth Lenord, and Ann Kolata then joined the Committee to review the proposed budget set forth on page 1- 68 in the amount of$541,237.00 Mr. Hunt reviewed the numerous handouts provided to the Committee along with Beth Lenord(copy attached). Mr. Hunt noted that he is requesting the amount of $527,001.00 instead of $541,237.00 as listed in the proposed budget. Mr. Hunt noted the CDBG was as high as four million dollars but is currently running at approximately 2.9 million dollars with the exact amount not being known until January of next year. The department is requesting two new positions and reflects changes and costs being cost-centered. It was also noted that a building maintenance line item of$12,000.00 is necessary for the installation of a ramp and bathroom renovation for ADA clients. Mr. Hunt then reviewed the proposed 19.2 million dollar overall budget for 1993. Mr. Hunt noted that the two main priorities needs include supporting the neighborhood planning effort and to meet redevelopment needs. He noted that he has the same staff as 1982 but there have been several additional projects. Council Member Zakrewski questioned the $18,800.00 line item for legal services which reflects a $3,000.00 increase for next year. Ann Kolata noted that it is primarily used for outside council. She noted the Jenny Pitts-Manier is the attorney for the Commission and the Dick Nussbaum is the attorney for the Authority. In response to a question raised by Council Member Kelly, it was noted that the Wayne Street garage has a 20 year payoff. In response to a question raised by Council Member Slavinskas,it was noted that there is a three day draw down policy on federal monies. In response to a question raised by Council Member Zakrewski, it was noted that the miscellaneous line item of $18, 939.00 is used for appraisals, surveys, title work, and environmental audits. It was also noted that $39,900.00 is requested for office equipment with regard to computer related upgrades. The department has a five year replacement program and they will need new computer equipment for the two new positions. Council Member Puzzello reminded all Council Members present that next Tuesday, September 15, 1992, at 3:30 p.m. will be an important meeting on the budget. It is anticipated that specific amendments will be discussed at that time. t r Personnel and Finance Committee September 8, 1992 Page 4 There being no further business to come before the Committee the meeting was adjourned at 5:35 p.m. Respectfully submitted, Ann Puzzello, Council Member Chairperson Personnel and Finance Committee * Bold lettering refers to areas needing further attention by the Committee