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Home My WebLink About07072022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of June 23, and June 28 2022 2. OPENING OF BIDS A. Four Winds Field Player Facilities Improvements – Project No. 122-021 1. Funding: PR-00016880 B. 2022 Curb and Sidewalk, Round I – Project No. 122-001 1. Funding: PR-00016964 C. South Well Field Backwash Line Relocation – Project No. 117-059C 1. Funding: PR-00017366 D. East Bank Trail Over Leeper Avenue Bridge Repairs – Project No. 121-075 1. Funding: PR-00017394 E. Nexus Center Site Improvements – Project No. 121-064 1. Funding: PR-00017411 3. OPENING OF QUOTATIONS A. Auten Road Hydrant Relocations – Project No. 122-036 1. Award 2. Funding: PR-00017998 B. Plaza Park Improvements – Project No. 122-047 1. Funding: PR-00017758 C. 2022 Signal Knock Down and Wiring Investigation – Project No. 122-046 1. Funding: 412-431000 D. 2022 Brick Restoration – Project No. 122-009 1. Funding: PR-00017954 E. 2022 Contracted Microsurfacing 1. Funding: PR-00017892 F. 2022 Contracted Crack Sealing 1. Funding: PR-00017891 4. REJECT BIDS AND QUOTATIONS A. 2022 VPA Athletic Courts Renovations, Phase II – Project No. 121-033AR 1. Company: Milestone Contractors North, Inc. 2. Description: Bid Rejected as Non-Responsive Due to MWBE Goals Not Met 3. Re-Scoped to Accommodate Budget Limitations 4. Funding: PR-00015677 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. 2022 Community Crossings Road Rehabilitation – Project No. 122-024 1. Company: Milestone Contractors North, Inc. 2. Description: Bid Rejected Due to Exceeded Project Budget 3. Proceed to Open Market 4. Funding: PR-00016955 5. CHANGE ORDERS A. Coal Line Trail, Phase I – (DES#1401810) Project No. 115-063 1. Company: Indiana Department of Transportation 2. Change Order Nos.: 4-7 and 9-15 3. Increase Amount: $68,665.95 4. Percent of Increase: 4.2% 5. Total Percent of Increase: 15.2% 6. Revised Increase Amount for All Change Orders: $68,665.95; New Total Contract Amount: $1,871,262.80; Amount to be Paid by City NTE $29,921.77 7. Funding: PR-00017412 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Muessel Grove Park Restroom – Project No. 118-099R2 1. Funding: PR-00017964 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Additional Services for Seitz Park Retaining Wall Project No. 121-079 2. Amount: $10,000; New Contract Total $43,400 3. Funding: PO-0013274 B. Professional Services Agreement – Shive-Hattery Architecture + Engineering 1. Description: Design Services for Programming and Schematic to Develop Site Plan and Floor Plan for New Fire Station No. 8 Project No. 122-034 2. Amount: $62,341 3. Funding: PR-00017945 C. Local Roads and Bridges Matching Grant Agreement – Indiana Department of Transportation – Local Public Agency 1. Description: 2022 Community Crossings Road Rehabilitation Project No. 122-024 2. Amount: Up to $1,000,000 (50% State / 50% Local Cost Share) 3. Funding: Fund 265 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 D. Amendment No. 1 to Owner-Engineer Agreement – A&Z Engineering, LLC 1. Description: Additional Survey and Design Services for Main St. Bump between Dean St. and Sherwood St. Project No. 122-024 2. Amount: No Cost Change 3. Funding: PO-0015004 8. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Art Beat 2022 a) Date/Times: August 20, 2022; 6:00 a.m. to 10:00 p.m. b) Location: E. Wayne St. at Dr. Martin Luther King Jr. Blvd. to E. Jefferson Blvd. from E. Wayne St. to St. Louis Blvd., St. Louis Blvd. from E. Jefferson Blvd. to E. Wayne St. 2. Event: Back to School Parade/Boogie a) Date/Times: August 20, 2022; 8:00 a.m. to 6:00 p.m. b) Location: Intermittent Closures on W. Washington St. from S. Summit Dr. to S. Lake St. until 10:00 a.m. W. Washington St. from S. Iowa St. to S. Falcon St. 10:00 a.m. to 6:00 p.m. 3. Event: E. Washington Block Party a) Date/Times: July 23, 2022; 10:00 a.m. to 8:00 p.m. b) Location: E. Washington St. between S. Sunnyside Ave. and S. Jacob St. 9. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52063 Cloverleaf Dr. – Water/Sewer 10. RATIFY BONDS A. Contractor Bonds 1. Craft Masters Global LLC, Approved effective June 24, 2022 B. Excavation Bonds 1. EFM Excavating, Inc., Released effective August 11, 2022 C. Occupancy Bonds 1. Craft Masters Global LLC, Approved effective June 24, 2022 2. Larson-Danielson Construction Co., Inc., Approved effective June 22, 2022 3. Indiana Michigan Power Company, Released effective July 19, 2022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION July 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-38800, GBLN-38878 a) Date: 06/21/2022 b) Amount: $1,697,891.64 2. Claim Nos.: GBLN-39103, GBLN-39104 a) Date: 06/27/2022 b) Amount: $668,032.20 3. Claim Nos.: GBLN-39102, GBLN-39157 a) Date: 06/27/2022 b) Amount: $1,482,994.74 4. Claim No.: GBLN-39155 a) Date: 06/28/2022 b) Amount: $1,473,387.12 5. Claim Nos.: GBLN-39258, GBLN-39529 a) Date: 06/30/2022 b) Amount: $969,282.10 6. Claim Nos.: GBLN-39238, GBLN-39239 a) Date: 06/30/2022 b) Amount: $76,674.02 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.