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HomeMy WebLinkAboutAmendment No 1 to OEA - MLK Center Improvements Proj No. 121-066 - Meticulous Design Architecture LLC ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 28, 2022 Mr. Ramon Morrison METICULOUS Design Architecture, LLC 1828 N. Illinois St. Indianapolis, IN 46202 rmorrison@meticulousda.com RE: Amendment No. 1 to Owner-Engineer Agreement Dear Mr. Morrison: At its June 28, 2022 meeting, the Board of Public Works approved the above referenced amendment for design services, bidding and construction administration for South Bend MLK, Jr. Community Dream Center, Phase II in the amount of $1,174,500 with a new total amount of $1,352,700. Enclosed please find the original of the amendment for your signature. Please sign and return the original amendment to lhensley@southbendin.gov. Please retain a copy for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 13 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated November 9, 2021. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 1 1.Background Data: a.Effective Date of Owner-Engineer Agreement: November 9, 2021 b.Owner:Board of Public Works, City of South Bend, Indiana c.Engineer: METICULOUS Design Architecture, LLC d.Project: South Bend MLK Jr., Community Dream Center 2.Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: Proposal M22-0160 – Full Design Services for MLK, Jr. Community Dream Center c.The responsibilities of Owner are modified as follows: d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: e.The schedule for rendering services is modified as follows: f.Other portions of the Agreement (including previous amendments, if any) are modified as follows: 5. Agreement Summary (Reference only) a.Original Agreement amount: b. Net change for prior amendments: c. This amendment amount: d. Adjusted Agreement amount: $_178,200 _(Phase 1)_ $_0________________ $_1,174,500 (Phase 2)____ $_1,352,700____________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is June 28, 2022. OWNER: ENGINEER: By: By: Ramon Morrison Title: Title: Partner Date Signed: Date Signed: June 28, 2022 932 E. Washington Street | Indianapolis, IN 46202 | p. 317.926.1820 | 317.926.1815 SOUTH BEND MLK, JR. COMMUNITY DREAM CENTER DESIGN SERVICES PROPOSAL PHASE 2 c/o ERIC HORVATH DIRECTOR of PUBLIC WORKS CITY OF SOUTH BEND 227 W. JEFFERSON BLVD., STE.1316 SOUTH BEND, IN 46601 JUNE 1, 2022 JUNE 15, 2022(REV01) 932 E. Washington Street | Indianapolis, IN 46202 | p. 317.926.1820 | 317.926.1815 June 15, 2022 Eric Horvath Director of Public Works City of South Bend 227 W. Jefferson Blvd., Ste. 1316 South Bend, IN 46601 RE: Proposal M22-0160 - Full Design Services for MLK, Jr. Community Dream Center - PHASE 2 (REV01) Dear Eric, Please find attached our proposal for updated Phase 2 design services pertaining to the current MLK, Jr. Community Dream Center. We have revised the Phase 2 full services scope and fees as per the final Phase 1 Schematic Design programming requirements. Following our recent completion of Phase 1, with your notice to proceed, we will move forward into Phase 2 for detailed construction documents, which includes providing Design Development, Construction Documents, Bidding/Negotiations and Constructions Administration services. While we have carefully considered the estimated time commitment and professional resources needed to deliver our services, please feel free to reach out with any questions regarding this proposal. We have overwhelmingly enjoyed the initial Phase 1 engagement with all stakeholders o n this project, especially the passionate Linden Community. Thank you for the opportunity to continue our partnership with you on this transformational project. We look forward to continuing with you and your team. Sincerely, Ramon D. Morrison Founding Partner MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL SERVICES DESCRIPTION AND PROPOSAL It is the intent of this letter to describe the Professional services to be rendered by our firm. This agreement outlines the general terms agreeable by both parties and will be included as an attachment to any rel evant AIA/EJCDC/PSA contracts executed for this engagement following acceptance of the terms described herewith. The parties to this Agreement are the City of South Bend hereinafter called the “Owner”, and METICULOUS Design + Architecture, LLC. hereinafter called “The Architect”, for the services stipulated below. UNDERSTANDING YOUR NEEDS: It is our understanding that you would like METICULOUS to continue our design consultancy services. We will upon notice to proceed engage in the execution of the detailed design documentation (Phase 2 Construction Documents) for the new transformational community center which will be welcoming to all and serve to inspire and motivate multi-generational members of the Linden community. Preparation of a separate demolition package for the existing building, to be used for bidding and construction. Our team will work with the client to identify any existing components which shall be carefully removed, stored and reused in the new facility. OUR SCOPE OF ENGAGEMENT: (THERE ARE TWO (2) BID PACKAGES: DEMOLITION and NEW BUILDING) A.The proposed design services are for execution of Phase 2: Design Development, Construction Documents, Bidding/Negotiations, and Construction Administration. Included within the scope of services proposed by the Architect are the following disciplines: 1)Architectural and Interior Design 2)Mechanical, Electrical, Plumbing, ELV, and Fire Alarm & Fire Fighting 3)Site/Civil Engineering and Landscape design 4)Community Engagement / Supplier Diversity 5)Code Consultant – Life Safety design 6)Cost Consultant 7)Kitchen Consultant 8)Geotechnical Soil Investigation B.The METICULOUS design team will assist the Owner with all preliminary and final design approvals required by State and local municipalities. C.To complete the design and documentation services included in this proposal for the above outlined project the following design team will be under management of METICULOUS: •DLZ o Structural, o Mechanical, Electrical, Plumbing, Low Voltage Engineering o Landscape Design o Geotechnical Soil Investigation •VS Engineering (MBE) - Site/Civil Engineering and Survey •JT Consult – Code Consultant •Blundall Associates – Cost Consultant •Reitano Design Group – Kitchen Consultant MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL PROJECT PHASES: PHASE 1: PRE-DESIGN / PROGRAMMING / COMMUNITY ENGAGEMENT: (COMPLETE) PHASE 2: ARCHITECTURAL SERVICES TO PREPARE CONSTRUCTION DOCUMENTS (THERE ARE TWO (2) BID PACKAGES: DEMOLITION and NEW BUILDING) Following completion of Phase 1: Pre-Design services, after receipt of Notice-To-Proceed from the owner, The Architect will engage with you to complete the design and construction documentation for the new MLK, Jr. Community Dream Center. After confirmation of project program, scope, scale, and budget in Phase 1: Pre -Design, we will determine at that time if increase adjustments to the project fees need to be made to the contract. We will discuss all required contractual obligations prior to commencement of Phase 2 services. Based on the Phase 1: Pre-Design prepared by the Architect, it is necessary for the Architect to refine and further develop the design during the following phases of the work. For completion of the agreed upon services, the Architect shall manage their services, consult with the Owner, research applicable design criteria, attend meetings and communicate with the team prepared to complete the project design and report progress to the Owner. For proper completion of the scope of work, the Architect shall rely on the accuracy and completeness of the items furnished by the Owner and/or Owner's consultants. The deliverables for the phases necessary to complete construction documents will include the following: DESIGN DEVELOPMENT PHASE Note: Services outlined below shall be for both the Demolition and New Building Packages. We will prepare design development documents for the new facility. A separate package shall be prepared and developed for the demolition of the existing facility. The design development drawings will be presented at a larger scale (24" x 36" or 30” x 42”) illustrating further development and detail of the approved schematic design. Drawings and specifications source files (PDF, DWG, Revit, and MS Word) to be provided to the client for record. 11”x17” size prints of drawings can be provided to the client if required. Design Development phase will include the following: 1.Based on the Schematic Design Documents approved by the Owner and any adjustments authorized by the Owner in the program, schedule or construction budget, the Architect will prepare for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, structural, mechanical, and electrical systems, materials and such other elements as may be appropriate. 2.The Design Development Drawings are to include: Plan details, Section details, Preliminary Finish Schedule, Preliminary Door and Window Schedules, and Outline Specification (where applicable). 3.Architecturally, we will conduct a preliminary code review on the building in accordance with the current edition of the International Building Code and governing jurisdictional codes relative to the Design Development Phase of the project. 4.The Architect shall prepare Design Development Pricing Documents from which an estimate of the cost of construction shall be prepared. In the absence of an owner contractor, the Architect may prepare an Architects Design Estimate based on industry data for construction costs by square footage. This estimate may vary as the project progresses due to changes in the Scope or Quality of Construction and/or changes in the Time of Construction. The Architect shall endeavor to advise the Owner of such variations but shall not be required to quantify the changes on behalf of the Owner’s contractor(s). Unless certified by the Owner’s Contractor(s) any estimate prepared by the Architect is considered neither a fixed limit of construction cost nor a guarantee of such costs. 5.The Architect shall present the Owner with their evaluation of the project and discuss alternative approaches to design and construction including the feasibility of incorporating environmentally responsible design into the MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL project. The Architect shall reach an understanding on the scope and requirements of the project to proceed forward with. 6.The Architect shall advise the Owner of any adjustments to the preliminary estimates of Construction Cost based on the Cost Consultant updated report. 7.The Architect will conduct a page turn review with the Client to obtain comments and notice to proceed for the Construction Documents Phase. 8.The Architect will assist the client in coordination of the separate demolition package meetings and bidding preparation. CONSTRUCTION DOCUMENTS PHASE Note: Services outlined below shall be for both the Demolition and New Building Packages. We will prepare construction documents for the facility in accordance with Federal, State and Local design guidelines. The construction documents will be presented at a larger scale (24" x 36" or 30” x 42”) illustrating in detail the scope, specifications, and design intent for the construction of the approved design. Final drawings and specifications source files (PDF, DWG, Revit, and MS Word) to be provided to the client for record. 11”x17” size prints of drawings can be provided to the client if required. Construction Documents phase will include the following: 1.Based on the approved Design Development Documents any further adjustments in the scope or quality of the Project or changes in the construction budget authorized by the Owner, the Architect shall prepare for approval by the Owner the necessary Contract Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. 2.The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirement or general market conditions with the assistance of the Owner’s contractor(s) where applicable. 3.In the event that outside and/or specialty consultants (Environmental Engineers, furniture designers, zoning, etc.) for unseen conditions, or for specific design conditions beyond the agreed upon scope of work not specifically outlined in this proposal are found to be required, the Architect shall present to the Owner for the Owners approval, proposals for completion of such work as additional services, or to be provided by outside consultants if not applicable to the Architect. If approved by the Owner, the Architect shall coordinate the work of the consultants and include any required drawings and specifications within the Architect’s Contract Documents. 4.The Architect shall submit on behalf of the Owner in connection with the Owner’s responsibility to assist for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 5.The Architect, with the Owner’s assistance shall provide responses to the plans examiner, review/revise drawings, provide clarifications, and develop wall sections and construction details as requested by the plans examiner within the reasonable scope of the permitting process. 6.The Architect shall keep the Owner informed of the status of the jurisdictional review process and anticipated review schedule. Owner should be aware that a jurisdictional review process is not uniform, nor predicable. State and local jurisdictions are unique and plans examiners are independent professionals that cannot be influenced by The Architect or Owner’s personnel. The Architect is not to be held responsible for any delays, to project schedule, or damages resulting from lengthy review periods by jurisdictional plans examiners, or multiple requests for information by the same. BIDDING Note: Services outlined below shall be for both the Demolition and New Building Packages. 1.Following the submission and Owner review of the completed Demolition Package Documentation, The Architect shall issue for the Owner the necessary bidding information to the client confirmed bid documents collection location. 2.Following the submission and Owner review of the completed New Building Construction Documents, The Architect shall issue for the Owner the necessary bidding information to the client confirmed bid documents collection location. MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL 3.The Architect shall maintain a list of bidders and facilitate a Pre-Bid meeting at a time and location chosen by the Owner. The Architect will coordinate with the Owner for its bid process requirements. 4.The Architect will maintain and disseminate the approved bidding, and construction start/finish schedule t o all qualified bidders and respond in writing to questions by qualified bidders in a timely fashion. 5.The Architect will respond to RFI’s related to project drawings and specifications. CONSTRUCTION ADMINISTRATION PHASE Note: Services outlined below shall be for both the Demolition and New Building Packages. Periodic site observations will be provided to review the progress of the Work and its compliance with the Contract Documents. Our services during the construction of the project will include: 1.The Architect will attend the Pre-Construction Meeting to be facilitated by The Architect and Owner assigned representative, or The Architect personnel upon Owner’s request. The Architect shall be responsible for taking meeting minutes. 2.The Architect shall visit the site at intervals appropriate to the stage of the Contractor’s operations on average of two (2) site visits per month and as needed, one (1) of which may correspond to monthly progress meetings to keep the Owner informed about the progress and quality of the portion of the Work completed. The Architect shall report to the Owner any known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. 3.The Architect shall review and certify the amounts due to the Contractor and shall issue payment applications in sum amounts. 4.The Architect shall assist the Owner in collecting lien waivers prior to each payout. 5.The Architect shall review and approve Contractor submittals such as Shop Drawings, Product Data and Samples (where applicable). We require the traditional ten (10) business days for review of shop drawing submittals to accommodate accurate, and complete response. 6.The Architect shall issue Supplemental Instructions and Clarifications for minor Changes in the Work, and s hall prepare for the Owner’s approval and execution, Change Orders and Construction Change Directives for major changes to the work impacting contract time or amount. 7.The Architect shall conduct inspections to determine the date or dates of Substantial completion and the date of final completion, shall receive from the Contractor and forward to the Owner, for the Owner’s review and records, written warranties and related documents and shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. 8.Architect shall inform the Owner of work that does not conform to the construction documents. 9.Architect shall not have control over or responsibility for construction means, methods, techniques, or sequences or for safety precautions and programs in association with the work, nor shall the architect be responsible for Contractor's failure to perform the work in accordance with the contract documents. 10.As-Built drawings to be provided upon completion of the project. MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL PHASE 1: PRE-DESIGN/PROGRAMMING COMPENSATION (COMPLETE) PHASE 2: DETAILED DESIGN COMPENSATION As per current regional construction costs and a revised project budget based on Phase 1 program requirements, the estimate is $16.7M (Sixteen Million Seven Hundred Thousand Dollars). This is preliminarily consistent with the anticipated scale and complexity of a similar new mixed-use sports and recreation development projects. All fee amounts are progressively billed against each phase of the project. Proposed fees described in herewith shall be valid for not more than 90 days from the date of this document unless an agreement is reached. Fees are based on the scope and detail of the work to be prepared by the Architect as outlined in this proposal will be progressively billed. Once agreed upon the fees may be modified in writing upon changes in scope and become a part of this proposal. Compensation for Additional Services will be performed as indicated in “Schedule B". Reimbursable expenses shall be actual out–of–pocket expenses incurred by The Architect in the interest of the project. For Reimbursable Expenses, a multiple of one point one five (1.15) times the expense shall be applied. Further detail of reimbursable expenses are outlined the “Schedule B” of this proposal. REIMBURSABLE EXPENSES SHALL BE PRE-AUTJHORIZED BY THE OWNER PRIOR TO INCURRING. ADDITIONAL SERVICES AND FEES: The phase fees outlined in the table above are based on the scope and detail of the work to be prepared by the Architect as outlined in this proposal. Please reference “Schedule B” of this proposal for a description and detail of any additional fees that may be associated with the execution of the project. ASSUMPTIONS: Execution and signing of this proposal shall authorize the design process to begin. If the owner agrees to proceed into the full design services, we will work with you to finalize the contract. Project Phase Proposed Fee Pre-Design / Programming / Schematic Design (PHASE 1) Complete Design Development $ 362,880.00 Construction Documents $ 473,445.00 Bid Negotiations $ 67,635.00 Construction Admin $ 270,540.00 Totals $ 1,174,500.00 MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL SUMMARY If this Agreement meets with your approval, please sign a copy, and return it to our office. Acceptance of proposal contractually authorizes METICULOUS Design + Architecture, LLC. to proceed with design services outlined herein. Parties to this engagement agree to monthly progress payments as the work progresses per the percentage complete at the time of invoice. Services under this agreement shall be provided in conformity with the standards for reasonable care and skill of the architectural profession (See attached General Conditions). Invoices are tendered with a grace period of 10 days; unpaid balances longer than 30 days are subject to penalty and interest per month. We look forward to working on this exciting project with you. Please contact us if you have any questions regarding the extent of our services or our compensation methods. ACCEPTANCE OF TERMS AND AUTHORIZATION TO PROCEED CITY OF SOUTH BEND, INDIANA AUTHORIZED SIGNATURE: DATE: PRINTED NAME AND TITLE: ACCEPTED: METICULOUS DESIGN + ARCHITECTURE, LLC DATE: PRINTED NAME AND TITLE: MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL SCHEDULE A: GENERAL CONDITIONS M22-0160 – Detailed Design Services for MLK, Jr. Community Center – Phase 2 These general conditions apply to the proposal agreement dated June 15, 2022 between City of South Bend. hereinafter referred to as “Owner” and METICULOUS Design + Architecture, LLC Hereinafter referred to as “Architect.” Note: For any conflicting information, the terms and conditions outlined in the EJCDC take precedence. 1. In an effort to have the project run as smoothly as possible, the ARCHITECT requests one singular point of contact be designated and assigned as agreed upon by the Owner to coordinate the entire design and construction process, or simple designation listed in the contract as to whom will be that point of contact per the specific phase. the ARCHITECT’s point of contact will be Damon F. Hewlin, Partner-in-Charge for contractual matters and the Project Manager will be Jeffrey Moshier for project coordination. 2. Invoices for services and reimbursable provided by the ARCHITECT will be rendered monthly covering the time spent during the previous month. Invoices are due upon receipt. A late fee of 5% per month will be charged on amounts unpaid within (30) days from the date of the invoice. If the invoice is not paid within 90 days, the ARCHITECT may, without liability whatsoever to the Client and after giving 7 days written notice, suspend services under this agreement until al l past due accounts have been paid. 3. Upon execution of the proposal a design schedule will be provided to the owner for review and acceptance. Owner accepts one (1) week Mobilization period as part of design schedule. Additionally, the ARCHITECT reserves the right to submit to the Owner corresponding EJCDC contracts for review and signature. Upon acceptance of any subsequent contracts, this proposal, and the accepted design schedule will be included as exhibits to the contract. This proposal serves as the general agreement, and outline of services to be incorporated in subsequent EJCDC contracts and shall not be void unless agreed upon in writing by all parties in any subsequent contracts presented to the Owner. 4. This Agreement may be terminated by either party, at any phase, upon at least seven (7) days written notice should the other party default under the terms of this Agreement or otherwise fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. In the event of termination, the ARCHITECT shall be compensated for all services performed to termination date, together with reimbursable expenses incurred to date. 5. If the project is abandoned, in part or in whole, payment for the services performed shall be made upon presentation of a final accounting of services rendered and expenses incurred since the last paid invoice to the date of such action. 6. Any claims or disputes made during design, construction or post-construction between the Owner and the ARCHITECT shall be submitted to non-binding mediation. The Owner and the ARCHITECT agree to include a similar mediation agreement with all consultants, contractors, subcontractors, sub-consultants, suppliers, and fabricators involved in this project, thereby providing for mediation as the primary method for dispute resolution between all parties. 7. The ARCHITECT and the ARCHITECT’s consultants shall be deemed the authors and owners of their respective Instruments of Service, including all documents, reports, presentation graphics, Drawings, and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the ARCHITECT and the ARCHITECT’s consultants. 8. Upon execution of this Agreement, the ARCHITECT grants to the Owner a nonexclusive license to use the ARCHITECT’s Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all sums when due, under this Agreement. If the ARCHITECT rightfully terminates this Agreement for cause as provided in Section 4 of the General Conditions, the license granted in this Section 8 shall terminate. 9. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the ARCHITECT. Any unauthorized use of the Instruments of Service shall be at the Owner’s sole risk and without liability to the ARCHITECT and the ARCHITECT’s consultants. 10. Please note: Environmental (site contamination) Research are not a part of this contract. It is understood that the Owner will obtain all information regarding these issues and inform the design team accordingly. MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL SCHEDULE B: ADDITIONAL EXPENSES AND SERVICES M22-0160 – Detailed Design Services for MLK, Jr. Community Center – Phase 2 REIMBURSABLE EXPENSES: Reimbursable expenses shall be actual out–of–pocket expenses incurred by the Architect in the interest of the project that include, but are not limited to, expenses for plotting, blueprinting, laser prints, photocopies, faxes, postage, EXCLUDING MILEAGE. Reimbursable Expenses shall be billed to the Owner at a cost of the actual expense, plus a multiple of one point one five (1.15) times the expense. REIMBURSABLE EXPENSES SHALL BE PRE-APPROVED BY OWNER PRIOR TO THE INCURRED EXPENSE. FILING FEES: Construction Design release and all other necessary permits and submittal fees required by governing entities shall be the responsibility of the Owner as a direct expense during the time of filing. SUPPLEMENTAL OR ADDITIONAL SERVICES: Services which are not included in this proposal shall be provided if authorized or confirmed in writing by the Owner. Additional services will be billed at our standard hourly rates as indicated in “Schedule C” of this proposal, and may include the following: • Prepare measured scale drawings of existing conditions. • Making revisions in Drawings, Specifications, or other documents when such revisions are: i. inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by adjustments in the Owner’s program or Project budget. ii. required by the enactment or revision of codes, laws, or regulations after the preparation of such documents. iii. due to changes required because of the Owner’s failure to render decisions in a timely m anner. • Providing services made necessary by the default of the Contractor, by major deficiencies in the work of the Contractor or by failure of performance of either the Owner or Contractor under the Contract for Construction. • Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except where The Architect is party thereto. • Consultant fees for services not included in outlined scope of work. • Changes to design that are requested by the Owner after completion of Design Development phase. • Preparations, submissions, and appearances for zoning, planning or any other board or agency. • Services in connection with your request for code variances or concessions negotiated with regulatory agencies. • Extensive on-site representation beyond basic services allowance of two (2) site visits per month. • Concept Design options beyond the basic services allowance of three (3) schemes. • Any additional services required for site constraints causing inadequate construction staging and access. • Any sustainability certifications application fees such as LEED (Leadership in Energy and Environmental Design) or WELL designations. • Any sustainability commissioning fees. • Professional Renderings, animations, and professional physical models. • Additional services for design in special regulated areas such as wetlands, flood control zones, or well head protection areas. MDA Proposal: «ProjectNumber» PROPOSAL M22-0160 – MLK, JR. COMMUNITY CENTER_PHASE 2 Services MDA PROPOSAL SCHEDULE C: HOURLY COMPENSATION RATES M22-0160 – Detailed Design Services for MLK, Jr. Community Center – Phase 2 Partner $250.00/Hr. Principal $225.00/Hr. Senior Project Manager $200.00/Hr. Project Manager / Associate $175.00/Hr. Project Coordinator / Project Engineer $160.00/Hr. Design Professional / Specialty Designer $150.00/Hr. Project Architect $125.00/Hr. Graduate Architect Level II $100.00/Hr. Graduate Architect Level I $85.00/Hr. Administrative / Clerical $80.00/Hr. Intern $70.00/Hr. Hourly rates include payroll expenses, taxes, and insurance as part of DPE plus overhead & profit. Specific personnel selection is at the discretion of METICULOUS Design + Architecture, LLC. Hourly Rates above: Effective January 1, 2022 Not for public distribution BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 6/16/2022 Department Engineering Name Becca Plantz Phone Extension BPW Date 06/28/2022 Phone Extension - Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. Resolution Chg. Order, No. Traffic Control Ease./Encroach Other: Ease./Encroach Required Information Company or Vendor Name Meticulous Design Architecture, LLC. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name MLK Center Improvements Project Number 121-066 Funding Source Account No. PROJ - 298 Amount $1,174,500 (Original: $178,200, New Total: $1,352,700) Terms of Contract Lump Sum Purpose/Description Phase II: Design, Bidding, Construction Administration, for the MLK Center Improvement project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: American Rescue Plan Fund #263