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Home My WebLink AboutAward Quote - SB Fire Station No. 9 Fence Installation - Milestone Fence LLC ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 28, 2022 Mr. Chris Loftus Milestone Fence LLC 3723 N. Home St. Mishawaka, IN 46545 mindy@milestonefence.com RE: Quotation Award – SB Fire Station No. 9 Fence Installation Dear Mr. Loftus: At its June 28, 2022 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $3,625. Please forward the following documents in one submittal by July 12, 2022 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 28, 2022 Mr. Gabriel Moore Schuell Fence Co. 22377 Adams Rd. South Bend, IN 46628 Gabe.moore@schuellfence.com RE: Quotation Award – SB Fire Station No. 9 Fence Installation Dear Mr. Moore: At its June 28, 2022 meeting, the Board of Public Works awarded the above referenced quotation to Milestone Fence LLC in the amount of $3,625. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of June, 2022, by and between Milestone Fence LLC, 3723 N. Home St., Mishawaka, IN 46545 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: SB FIRE STATION NO. 9 FENCE INSTALLATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $3,625 FUNDING: PR-00017373 The unit prices for this improvement were those prices as received and accepted by the Board on the 15th Day of June, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE FENCE LLC President Member Printed Name Member Member Signature Member Attest: Clerk June 28, 2022 PROPOSAL SUBMITTED TO: CITY OF SOUTH BEND FIRE DEPT PHONE: 574-235-9257 DATE: 06/15/2022 STREET ADDRESS: 1222 S. MICHIGAN ST. JOB NAME: WHITE PVC PRIVACY FENCE – NO GATES CITY, STATE & ZIP: SOUTH BEND, IN. 46601 JOB LOCATION: FIRE STATION #9 - 2108 MISHAWAKA AVE., SOUTH BEND, IN. 46615 ATTENTION: TODD SKWARCAN TSKWARCAN@SOUTHBENDIN.GOV DATE OF PLANS: FAX NUMBER: FURNISH AND INSTALL 54’LF OF 6’ TALL NEW LEXINGTON WHITE PVC PRIVACY FENCE, NO GATES. ALL POSTS CONCRETE SET AT MINIMUM OF 3’ DEEP. NEW LEXINGTON CAPS INCLUDED IN TOTAL COST SUM: $3,625.00 FENCE PRICED PER SPECS EMAILED ON 6/8/2022 FENCE TO MATCH AS CLOSE AS POSSIBLE TO EXISTING CUSTOMER IS RESPONSIBLE FOR CLEARING OF ANY OBSTACLES FROM FENCE LINE SUCH AS TREES, STUMPS, SHRUBS, ETC., AND FOR ANY PRIVATE LOCATING NOT COVERED BY NORMAL UTILITY LOCATE SERVICES, PRIOR TO WORK BEGINNING **NO MOWSTRIP, SURVERY(S), GROUNDING, TAX, PRIVATE LOCATES, HYDROVACING, CORE DRILLING OR STAMPED SUBMITTALS INCLUDED IN BID** Price Increases. SUPPLIER may, at any time during the term of this Agreement, increase the prices of the Product by providing BUYER with written notice. Written notice will be sent to you via email and the added cost for the materials will be added to your final invoice. Your estimated installation date is APPROXIMATELY __26-30_______ weeks from the date of your deposit. Many factors are taken into consideration when scheduling and natural causes may affect your estimated installation date. Note: This proposal may be withdrawn by Milestone Fence if not accepted within 5 days. Payment to be made as follows; 50% DOWN, BALANCE DUE ON INVOICE PLEASE READ TERMS AND CONDITIONS ON REVERSE SIDE Contract is void unless Terms and Conditions are accepted and contract is signed. MILESTONE FENCE LLC 3723 N. Home St. Mishawaka, IN 46545 (P)574-259-3101 (F) 574-259-3104 www.MilestoneFence.com Terms and Conditions Acceptance •Contract must be signed and a 50% deposit made. •All dates are tentative and subject to change due to weather, underground utility locates and ETC… •Once contract is signed and materials are ordered, contract is not subject to cancellation due to date discrepancies as all dates are tentative. •Milestone Fence takes care of obtaining all fencing permits. Generally, the price is figured into your estimate. If the cost of permit is not figured into your quote, the permit fee will be added to the final invoice. •Customer is responsible for getting property surveyed. •If customer is unwilling to have the property surveyed, it is the customer’s responsibility to stake out and sign off on the location of the fence lines and accepts the responsibility for all costs incurred to have the materials moved due to conflict with the property lines. •Milestone Fence will call in all public underground utility locates prior to beginning the proposed work. Customer will inform us of any private utility lines that will not be located by a standard utility locating company, including, but not limited to, private electric, gas, cable/fiber optic, water/sewer, phone or septic. If private utilities are present, a private locate MUST be done prior to starting work. If private locates need to be done it will be at the owner’s expense. If the customer declines to have private locates done, Milestone Fence will order a private locate to be done and any fees and expenses associated with said private locate will be added to the final invoice. If damage occurs during the course of fence installation, the expense for repair will be borne by the customer only. •During the course of this job, any change or addition requested by the customer that is not part of the accepted proposal but becomes part of the scope of work, will have a change order written and signed by the customer and a representative of Milestone Fence. No additional materials or labor will be ordered until a signed change order is received. Additional material and labor costs will be added to the final invoice. •Once contract is signed, customer is subject to a 25% restocking fee for materials in the event of cancellation. All materials are special order. •Contract must be paid in full upon completion of work. All balances are considered delinquent after 30 days. (Unless otherwise specified) •Customer understands there is no warranty on wood fence materials and all manufacturer warranties only cover materials, not labor. It will be the customer’s responsibility to cover labor warranty issues. Terms •Customer is to pay invoice in full at the time of completion unless otherwise specified in writing. •A finance charge of 1.5% per month, which is an annual percentage rate of 18%, will be applied to previous balance due. •Milestone Fence LLC reserves the right to place a lien on the property if payment is delinquent. •Customer agrees he/she shall be liable for all court costs, attorney’s fees and expenses incurred by Milestone Fence LLC in the collection of any amount due it for work performed and materials supplied pursuant to this contract. •In the case payment is not made as specified, Milestone Fence LLC reserves the right to possess all materials used on this job without recourse. I, , have thoroughly read, understand and agree to all terms and conditions set forth in this contract. Authorized Signature: Chris Loftus – Owner Milestone Fence I have examined the above proposal, read and agreed to the Terms and Conditions, and they are hereby accepted. Accepted: Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 6/21/22 Department Fire BPW Date 6/28/22 Phone 9257 Name Todd Skwarcan, Assistant Chief Required Prior to Submittal to Board Legal Attorney Name Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Agreement Contract Proposal Addendum Claim Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Chg Order No. C/O & PCA No. PCA Ease./Encroach. Traffic Control Resolution Other: Required Information Company or Vendor Name Milestone Fence New Vendor Yes No If Yes, Approved by Purchasing MBE/WBE Contractor MBE WBE Project Name Project Number Funding Source Account No. 101-09-090-090-436000 Amount $ 3625.00 Terms of Contract Purpose/Description Fence installation; station 9 For Change Orders Only Amount of Increase Decrease $ $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % PO No. Dispersal After Approval Copy Original