The URL can be used to link to this page

Home My WebLink AboutAward Bid - Studebaker Museum Roof Repairs Proj No. 122-030 - Slatile Roofing & Sheet Metal Co., Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 28, 2022 Mr. Gerald Longerot Slatile Roofing and Sheet Metal Co., Inc. 1703 S. Ironwood Dr. South Bend, IN 46613 michael.albert@slatile.com RE: Award Bid – Studebaker Museum Roof Repairs – Project No. 122-030 Dear Mr. Longerot: At its June 28, 2022 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $230,612; Base Bid Plus Alternate #2. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by July 12, 2022 to my attention for Board of Public Works approval at lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 28, 2022 Mr. Michael W. Frahn, CPA Midland Engineering Company, Inc. 52369 State Road 933 North South Bend, IN 46637 lconrad@midlandengineering.com RE: Bid Award – Studebaker Museum Roof Repairs – Project No. 122-030 Dear Mr. Frahn: At its June 28, 2022, meeting, the Board of Public Works awarded the above referenced bid to Slatile Roofing and Sheet Metal Co., Inc. in the amount of $230,612; Base Bid Plus Alternate #2. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 28, 2022 Mr. Mark A. Wolf Wolf Commercial Roofing, Inc. 1319 N. Iowa St. South Bend, IN 46628 mradandt@wolfcroof.com RE: Bid Award – Studebaker Museum Roof Repairs – Project No. 122-030 Dear Mr. Wolf: At its June 28, 2022, meeting, the Board of Public Works awarded the above referenced bid to Slatile Roofing and Sheet Metal Co., Inc. in the amount of $230,612; Base Bid Plus Alternate #2. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Bid Award - Project No. 122-030 Studebaker National Museum – Roof Repairs DATE: June 21, 2022 On June 14, 2022, the Board of Public Works opened and read aloud bids for the subject project. A summary of the bids is below: The base bid is for a roof replacement using thermoplastic polyolefin (TPO) membrane. Alternate 1 is an Add for skylight repairs. Alternate 2 is a Deduct for gravel roof stops in lieu of metal copings. Alternate 3 is bidding an alternate roofing type depending on material availability and would replace the Base Bid if selected. The MBE goal for the project is 0.6% and the WBE goal is 2.1% Upon review of the bids, the low bid from Wolf Commercial Roofing must be rejected as non- responsive. Wolf did not meet either the MBE or WBE goal, stating they did not plan to subcontract any work. They provided no Good Faith Efforts documentation along with the bid. The second low bid from Midland Engineering Corp. must also be rejected as non-responsive. Midland did meet the WBE goal but did not meet the MBE goal. Midland neglected to include a completed MBE Utilization form with their submitted bid package. It should be noted that Midland committed to using $6,000 in WBE subcontracting for, what would have been, a $228,400 contract. That would’ve resulted in MWBE utilization of 2.63% ($6000/$228,400). That still falls short of the required goal of 2.7%, so Midland was not able to meet the requirements of the MWBE Ordinance. Slatile Roofing and Sheet Metal submitted a complete, responsive bid. They were able to meet the MBE and WBE goals using a single vendor, JMH Roofing, who has dual certification as both an MBE and WBE. The dollar amounts committed to in the Utilization Forms exceed the Contractor Wolf Commercial Roofing Midland Engineering Corp. Slatile Roofing and Sheet Metal Base Bid $198,096 $252,600 $232,812 Alternate 1 No bid $90,200 $72,000 Alternate 2 -$4,400 -$2,200 -$2,200 Alternate 3 $186,128 $230,600 No bid Lowest Possible Bid $181,728 $228,400 $230,612 required amounts to meet the goals as set for the project. As such, I recommend award of the Studebaker National Museum Roof Repairs to Slatile Roofing and Sheet Metal, in the amount of $230,612. The Contract award is for the Base Bid, plus Alternate 2. Funding is available through Venues, Parks, and Arts Cumulative Capital Improvements fund by way of PR-00016907. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of June, 2022, by and between Slatile Roofing and Sheet Metal Co., Inc., 1703 S. Ironwood Dr., South Bend, IN 46613 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-030 DESCRIPTION: STUDEBAKER NATIONAL MUSEUM, ROOF RESTORATION & REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $230,612; BASE BID PLUS ALTERNATE 2 FUNDING: PR-00016907 The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of June, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS SLATILE ROOFING AND SHEET METAL CO., INC. President Member Printed Name Member Member Signature Member Attest: Clerk June 28, 2022 June 28, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/21/2022 Name Zach Hurst Department DPW BPW Date 06/28/2022 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Jenna Throw Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Slatile Roofing and Sheet Metal New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Studebaker Museum Roof Repairs Project Number 122-030 Funding Source Cumulative Capital Account No. PR-00016907 Amount $230,612 Terms of Contract Base Bid, plus Alternate 2 Purpose/Description Award bid for roof repairs at Studebaker National Museum For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: