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Home My WebLink About06232022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of June 9, and June 14 2022 2. PUBLIC HEARING A. Wastewater Treatment Plant Final Clarifiers 1, 2, and 3 Improvements Preliminary Engineering Report 1. State Revolving Fund Loan Application 3. OPENING OF BIDS A. 2022 Contractor Paving, Round II – Project No. 122-032 1. Funding: PR-00017017 B. 2022 Community Crossings Road Rehabilitation – Project No. 122-024 1. Funding: PR-00016955 C. 2022 VPA Athletic Court Renovations, Phase II – Project No. 121-033AR 1. Funding: PR-00015677 4. AWARD BIDS AND APPROVE CONTRACTS A. Studebaker Museum Roof Repairs – Project No. 122-030 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Amount: $230,612; Base Bid Plus Alternate #2 3. Funding: PR-00016907 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Fire Station No. 9 Fence Installation 1. Company: Milestone Fence LLC 2. Amount: $3,625 3. Funding: PR-00017373 6. REJECT BIDS AND QUOTATIONS A. Northwest Elevated Storage Tank Improvements – Project No. 122-018 1. Company: Viking Painting LLC 2. Description: Bid Rejected as Non-Responsive Due to MWBE Goals Not Met 3. Proceed to Open Market 4. Funding: PR-00016364 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 7. CHANGE ORDERS A. Ward Bakery Exterior Renovations-Masonry Bid Package – Project No. 121- 061R 1. Company: C&S Masonry 2. Change Order No.: 1 3. Increase Amount: $34,393 4. Percent of Increase: 21.5% (15.9% Scope Addition, 5.6% Unforeseen) 5. Revised Contract Amount: $194,393 6. Funding: PO-0014206 8. PROJECT COMPLETION AFFIDAVITS A. Eddy Street Commons, Phase II – Project No. DP17-05 1. Company: KRG Eddy Street Land II, LLC 2. Final Contract Amount: $2,706,746 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2022 Brick Pavement Spot Repairs – Project No. 122-009 1. Funding: PR-00017684 B. 2022 Contractor Paving, Round III – Project No. 122-048 1. Funding: PR-00017693 C. Morris Box Office Renovation – Project No. 121-029C 1. Title Sheet 2. Funding: PR-00017674 10. RESOLUTIONS A. Resolution No. 20-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Sewer Lateral Reimbursement Program Policy 1. Description: Allow the Establishment of Reimbursement Program to Assist Property Owners with Cost of New Sewer Laterals to Promote Infill Development B. Resolution No. 34-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Michael Filipski's Helmet and Boots C. Resolution No. 35-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Chad Ammerman's Helmet and Boots CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Rescind LPA/Utility Reimbursement Agreement – St. Joseph County Board of Commissioners 1. Description: City to Reimburse County for Relocating Five (5) Hydrants at Auten Road Trail Project No. 122-036 2. Amount: $19,410 3. Funding: PR-00016939 B. Purchase Agreement – WSJM INC. 1. Description: City to Purchase Parcels at 300 E. Block of Monroe St. for Future Development of Monroe Park Neighborhood 2. Amount: $29,000 C. Amendment No. 1 to Owner-Engineer Agreement – Meticulous Design Architecture, LLC 1. Description: Design Services, Bidding and Negotiation, Construction Administration for South Bend MLK, Jr. Community Dream Center Phase II 2. Amount: $1, 174,500; New Total $1,352,700 3. Funding: American Rescue Plan Fund #263 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 2022 Urban Adventure Games a) Date/Times: July 9, 2022; 8:00 a.m. to 3:00 p.m. b) Location: St. Louis Blvd. between E. Jefferson Blvd. and St. Peter St. and Wayne St. 2. Event: Clark Graduation Party a) Date/Times: July 4, 2022; 2:00 p.m. to 9:30 p.m. b) Location: Haney Ave. between Columbia St. and Fellows St. 3. Event: Coffee and Cars a) Date/Times: July 9, 2022; 6:00 a.m. to 2:00 p.m. b) Location: Eddy St. between Angela Blvd. to Napoleon St. 4. Event: Irby Block Party a) Date/Times: July 4, 2022; 9:00 a.m. to 9:00 p.m. b) Location: Allen St. between Vanburen St. and California Ave. 5. Event: July First Fridays Fireworks a) Date/Times: July 1, 2022; 2:00 p.m. to 11:30 p.m. b) Location: E. Jefferson Blvd. Bridge CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 6. Event: Morris 100 Festival a) Date/Times: September 29-October 1, 2022; 9:00 a.m. to 11:00 p.m. b) Location: Colfax Ave. between Dr. Martin Luther King Jr. Blvd. and Michigan St. and LaSalle Ave. 7. Event: Rebel Art Fest a) Date/Times: September 25, 2022; 8:00 a.m. to 10:00 p.m. b) Location: Wall St. from Potawatomi Zoo Parking Lot Entrance Off Southwood Ave. to Greenlawn Ave. 8. Event: Sweat the City a) Date/Times: September 27, 2022; 5:00 p.m. to 11:30 p.m. b) Location: E. Jefferson Blvd. Bridge 13. STREET/ALLEY VACATIONS A. Applicant: Adam and Andrea Underwood 1. Location: Alley at 2203 S. Twyckenham Dr. 2. Purpose: Alleviate Parking Issues and Prevention of Property Damage 3. Unfavorable Recommendations, Does Not Meet Two (2) of the Four (4) I.C. 36-7-3-13 Criteria B. Applicant: Humberto Del Real and Patricia Robles 1. Location: Alley at 435 S. Jackson St. 2. Purpose: Safety Issues 3. Unfavorable Recommendations, Does Not Meet Three (3) of the Four (4) I.C. 36-7-3-13 Criteria C. Applicant: Marshall Smith 1. Location: Alley at 1513 S. McPherson St. 2. Purpose: Install Fencing to Conjoin Properties 3. Unfavorable Recommendations, Does Not Meet Three (3) of the Four (4) I.C. 36-7-3-13 Criteria D. Applicant: Mr. Adam Ruby (Representing Mandeep Singh) 1. Location: Alley at 2413 Prairie Ave. 2. Purpose: To Combine Property for Convenience Store Development 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 14. TRAFFIC CONTROL DEVICES A. New Installation – No Parking (Right Arrow) Sign and Diagonal Stripe 1. Location(s): a) 1128 Georgiana St. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 23, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 15. RATIFY BONDS A. Contractor Bonds 1. Richard Atkinson d/b/a Concrete Work, Released effective July 29, 2022 2. Richard Atkinson d/b/a Concrete Work, Released effective July 29, 2022 B. Occupancy Bonds 1. Jackson Services, Approved effective June 9, 2022 2. Niblock Excavating, Inc., Approved effective June 9, 2022 3. Macon Concrete LLC, Released effective August 11, 2022 16. RATIFY REDUCED SENIOR TRASH RATES A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers for: 1. 3,138 (Total # of Accountholders) 17. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-38046, GBLN-37858, GBLN-38063 a) Date: 06/07/2022 b) Amount: $753,122.09 2. Claim No.: GBLN-38315 a) Date: 06/14/2022 b) Amount: $1,157,819.51 3. Claim No.: GBLN-38458 a) Date: 06/17/2022 b) Amount: $6,909.40 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.