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Home My WebLink About06092022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of May 19, and May 24 2022 2. OPENING OF BIDS A. Northwest Elevated Storage Tank Improvements – Project No. 122-018 1. Funding: PR-00016364 B. Miami Hills TIF Project – Project No. 122-027 1. Funding: PR-00016923 C. Studebaker National Museum Roof Restoration and Replacement – Project No. 122-030 1. Funding: PR-00016907 3. OPENING OF QUOTATIONS A. Installation of Electric Vehicle Supply Equipment – Project No. 121-011 1. Funding: PR-00016949 4. AWARD BIDS AND APPROVE CONTRACTS A. Beck’s Lake LaSalle Park EPA Master Plan – Project No. 120-053 1. Company: HRP Construction Inc. 2. Amount: NTE $2,198,945, Base Bid; Subject to Appropriation of Funds on June 27, 2022 3. Funding: PR-00015473 5. CHANGE ORDERS A. Traffic Signal Detection Improvements – Project No. 120-046 1. Company: JBL Signals and Lighting LLC 2. Change Order No.: 1 3. Decrease Amount: ($63,350) 4. Percent of Decrease: (38.10%) 5. Revised Contract Amount: $102,904 6. Funding: PO-00013627 A. Coal Line Trail, Phase I – (DES#1401810) Project No. 115-063 1. Company: Indiana Department of Transportation a) Correction to Change Order Nos.: 1-3 (1) Amount Credited Back to City: $26,623.60 b) Change Order No.: 4 (2) Increase Amount: $4,558.40, City Pays 20% $911.68 c) Change Order No.: 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 (1) Increase Amount: $2,810.70, City Pays 20% $562.14 d) Change Order No.: 9 (1) Increase Amount: $2,406.85, City Pays 20% $481.37 (2) Percent of Increase: 0.602% (3) Total Percent of Increase for All Change Orders: 11.622% (4) Revised Increase Amount for All Change Orders: $9,775.95; New Total Contract Amount: NTE $1,812,372.80; Amount to be Paid by City: $135,073.19 2. Funding: PR-00017412 6. PROJECT COMPLETION AFFIDAVITS A. 2021 Tree Planting – Project No. 121-003 1. Company: K&R Tree Service, LLC 2. Final Contract Amount: $14,398.50 3. Funding: PO-0010108 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2022 Curb and Sidewalk, Round I – Project No. 122-001 1. Funding: PR-00016964 B. South Well Field Backwash Line Relocation – Project No. 117-059C 1. Title Sheet 2. Funding: PR-00017366 C. Nexus Center Site Improvements – Project No. 121-064 1. Funding: PR-00017411 D. East Bank Trail Over Leeper Avenue Bridge Repairs – Project No. 121-075 1. Funding: PR-00017394 8. RESOLUTIONS A. Resolution No. 26-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Daniel J. Dobski's Helmet and Boots B. Resolution No. 27-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Patrick Kottkamp's Helmet and Boots C. Resolution No. 28-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 1. Description: Retirement of Captain Clifford Powell's Helmet and Boots D. Resolution No. 29-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Douglas Salyer's Helmet and Boots E. Resolution No. 30-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Ronald Wilson II’s Firearm F. Resolution No. 31-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Transferring Real Property to Shawn S. Howell 1. Description: Quitclaim Deed Correction for 126 E. Broadway Due to Inadvertent Exclusion of Parcel Transfer in 2003 G. Resolution No. 32-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: Transfer Property from City to Redevelopment Commission at 910 Oliver Plow Ct. H. Resolution No. 33-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Mark Chabot’s Firearm 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Design Services and Obtain Grand Trunk Railroad Permission to Construct Watermain Replacements at Greenlawn Ave. & 30th. St. 2. Amount: $65,166 3. Funding: PR-00017286 B. Professional Services Agreement – Populous, Inc. 1. Description: Conceptual Development for Additional Seating at Four Winds Field Project No. 122-021A 2. Amount: $110,000 3. Funding: PR-00017299 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 C. Amendment No. 1 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Design Services for Full Storage Tank Design for Wastewater Treatment Plant CSO 045 Equalization Basin Project No. 121-071 2. Increase Amount: $2,150,288; New Total $2,354,023 3. Funding: PR-00012418 D. Customer Letter of Authority – AT&T Corp. d/b/a ACC Business 1. Description: Ethernet Services for Water Works SCADA Communications 2. Amount: $5,835.03 per Month; Total $210,061 Three (3) Year Contract 3. Funding: PR-00017343 E. Contract - Indiana Department of Transportation – Local Public Agency 1. Description: Safe Routes to School Muessel Primary and Holy Cross School, DES#1900447 2. Amount: Estimated Total $1,625,000 (2024 Fiscal Year Projected Total for Construction Phase) (80% Federal / 20% City Cost Share) 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 2022 Graduation Celebration a) Date/Times: July 9, 2022; 9:00 a.m. to 9:00 p.m. b) Location: 200 Block of Napoleon St. between Foster St. & N. St. Joseph St. 2. Event: Ellsworth Block Party a) Date/Times: July 3, 2022; 12:00 p.m. to 11:00 p.m. b) Location: S. Ellsworth Pl. between Wilson Ave. & E. Washington St. 3. Event: Family and Friends a) Date/Times: July 4, 2022; 8:00 a.m. to 10:00 p.m. b) Location: Allen St. Between Lincoln Way West and Lindsey St. and Lindsey St. between Allen St. and Sherman Ave. 4. Event: Kalarama St. July 4th. a) Date/Times: July 4, 2022; 3:00 p.m. to 9:00 p.m. b) Location: Kalarama St. between Turnock St. and N. St. Louis Blvd. 5. Event: Our Lady of Hungary Parish Festival a) Date/Times: July 16, 2022; 4:00 p.m. to 9:00 p.m. b) Location: Chapin St. between W. Calvert St. and Bruce St. 6. Event: Party for a Purpose – Stop the Violence Block Party a) Date/Times: August 13, 2022; 2:00 p.m. to 8:00 p.m. b) Location: Fremont St. between Marquette Blvd. and W. Hamilton St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 11. TRAFFIC CONTROL DEVICES A. New Installation - Stop Signs 1. Location(s): a) Erie Falls Dr. and Armstrong Dr. b) Belmont Ave. and Southwood Ave. c) Bent Oak Ln. and Oakwood Park Dr. d) Gordon Circle and Gordon Dr. e) Irvington Ave. and Leer St. f) Sherman Ave. and Oak St. g) All Criteria Met B. Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #3 a) All Criteria Met 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 53154 Summer Breeze Dr. – Water/Sewer 13. RATIFY BONDS A. Contractor Bonds 1. Hill Custom Concrete, Inc., Approved effective May 25, 2022 2. Abonmarche Consultants, Inc., Released effective June 14, 2022 3. Frodo Lives LLC, Released effective August 2, 2022 B. Excavation Bonds 1. Henry Smith Plumbing & Heating, LLC, Released effective June 21, 2022 C. Occupancy Bonds 1. Heiman Construction, Inc., Approved effective May 18, 2022 2. Hill Custom Concrete, Inc., Approved effective May 25, 2022 3. Facelift Painting & Power Washing, Released effective June 8, 2022 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-35898, GBLN-35587, GBLN-35836 a) Date: 05/24/2022 b) Amount: $151,793.92 2. Claim Nos.: GBLN-37301, GBLN-37252 a) Date: 05/24/2022 b) Amount: $3,055,060.81 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 9, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 3. Claim Nos.: GBLN-37382, GBLN-37383, GBLN-37470 a) Date: 05/27/2022 b) Amount: $1,523,435.76 4. Claim No.: GBLN-37619 a) Date: 05/31/2022 b) Amount: $935,504.79 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.