HomeMy WebLinkAboutAward Quote - Morris Performing Arts Center Carpet Replacement Proj No. 121-029B - Carpet Service Outlet Inc.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
May 24, 2022
Ms. Vicki Shepard
Carpet Service Outlet Inc.
1514 Mishawaka Ave.
South Bend, IN 46615
carpetservice04@yahoo.com
RE: Quotation Award – Morris Performing Arts Center Carpet Replacement
Project No. 121-029B
Dear Ms. Shepard:
At its May 24, 2022 meeting, the Board of Public Works awarded the above referenced
quotation to you in the amount of $173,000.
Please forward the following documents in one submittal by June 14, 2022 to my
attention for Board of Public Works approval at lhensley@southbendin.gov :
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
May 24, 2022
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 24th Day of May, 2022, by and between Carpet
Service Outlet, Inc., 1514 Mishawaka Ave., South Bend, IN 46615 (the “Contractor”), and the
Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all
of which are set forth as a part of this Contract, for:
PROJECT NO. 121-029B
DESCRIPTION: MORRIS PERFORMING ARTS CENTER CARPET
REPLACEMENT
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $173,000
FUNDING: PR-00016539
The unit prices for this improvement were those prices as received and accepted by the Board on
the 10th Day of May, 2022.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS CARPET SERVICE OUT INC.
President Member Printed Name
Member Member Signature
Member Attest: Clerk
May 24, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 04/21/2022
Name Becca Plantz Department Public Works
BPW Date 05/10/2022 Phone Extension 5998
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Morris Performing Arts Center Carpet Replacement
Project Number 121-029B
Funding Source Morris Capital
Account No. PR-16539
Amount
Terms of Contract Lump Sums and Unit Prices
Purpose/Description Removal and replacement of carpet in the Morris Performing Arts Center and
the Palais Royale.
For Change Orders Only
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Current Percent of Change:
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New Amount $
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