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Home My WebLink About05242022 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 24, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of May 5, and May 10 2022 2. OPENING OF BIDS A. Beck’s Lake LaSalle Park EPA Master Plan – Project No. 120-053 1. Funding: PR-00015473 3. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Morris Performing Arts Center Carpet Replacement – Project No. 121-029B 1. Company: Carpet Service Outlet, Inc. 2. Amount: $173,000 3. Funding: PR-00016539 4. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Coveleski Player Facilities Improvements – Project No. 122-021 1. Funding: PR-00016880 B. Miami Hills TIF Project – Project No. 122-027 1. Funding: PR-00016923 C. 2022 Contractor Paving, Round II – Project No. 122-032 1. Funding: PR-00017017 D. 2022 Road Rehabilitation – Project No. 122-024 1. Title Sheet 2. Funding: PR-00016955 E. Studebaker National Museum Roof Restoration and Replacement – Project No. 122-030 1. Funding: PR-00016907 5. RESOLUTIONS A. Resolution No. 25-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: Transfer Property from City to Redevelopment Commission at 117 & 119 Lafayette St. for Parking Lot CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 24, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Interlocal Cooperative Agreement – Indiana Department of Transportation 1. Description: Development of Real Property in Renewable Energy Drive Subdivision Section One for its Connection to City’s Water Main B. InfoSend Master Service Agreement – InfoSend, Inc. 1. Description: Utility Bill Printing and Mailing Services including the Mayor’s Newsletter, Three (3) Year Contract 2. Amount: Approximately $250,000 Annually 3. Funding: PR-00015188 C. Emergency Cleaning and Closed-Circuit TV Inspection of Sewers – National Power Rodding Corporation 1. Description: Sewer Line Work and Change Order 2. Amount: $20,000; Increasing $21,606.25; New Total $41,606.25 3. Funding: PO-0015890 D. Professional Services Agreement – Shive-Hattery Architecture and Engineering 1. Description: Engineering Services for Morris Performing Arts Center Box Office Renovation Project No. 121-029C 2. Amount: NTE $24,400 (Hourly) 3. Funding: PR-00016436 E. LPA/Utility Reimbursement Agreement – St. Joseph County Board of Commissioners 1. Description: City to Reimburse County for Relocating Five (5) Hydrants at Auten Road Trail Project No. 122-036 2. Amount: $19,410 3. Funding: PR-00016939 F. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Amend Master Agreement for 11th City Holiday - Juneteenth G. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Amend Salary Ordinance for Permanent Residency Incentive for Full-Time City Employees of $1,000 in the Year 2022 H. Amendment No. 1 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Adding Full CSO Storage Tank Design Services to Wastewater Treatment Plant Project No. 121-071 2. Amount: $1,917,975 3. Funding: PR-00012418 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 24, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 7. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Clover St. Block Party a) Date/Times: June 25, 2022; 8:00 a.m. to 7:00 p.m. b) Location: Clover St. between Ruskin St. to Hildreth St. 2. Event: St. Joseph Grade School Field Day a) Date/Times: June 3, 2022; 8:00 a.m. to 3:00 p.m. b) Location: St. Louis St. between LaSalle Ave. to Colfax Ave. B. Licenses 1. Type: Transient Merchant a) Applicant: St. Joseph County 4-H Fair b) Date/Time: July 1, 2022 to July 9, 2022; Friday to Saturday 6:00 a.m. to 11:00 p.m. c) Location: 5117 Ironwood Dr. d) Favorable Recommendations C. Sidewalk Café Permits 1. Applicant: PEGGS of South Bend a) Date/Times: Sunday 7:00 a.m. to 3:00 p.m.; Monday 7:00 a.m. to 2:00 p.m.; Thursday 7:00 a.m. to 2:00 p.m.; Friday and Saturday 7:00 a.m. to 8:00 p.m. b) Location: 127 S. Michigan St. c) Favorable Recommendations 8. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18504 Fontana Dr. – Water/Sewer B. 18436 Forest Glade Dr. – Water/Sewer 9. RATIFY BONDS A. Contractor Bonds 1. TS Concrete Creations LLC, Approved effective May 6, 2022 2. Rocky Top Property Maintenance, Released effective June 4, 2022 3. Rocky Top Property Maintenance, Released effective June 4, 2022 B. Excavation Bonds 1. Chorba Construction & Excavating, Released effective June 6, 2022 2. Rocky Top Property Maintenance, Released effective June 4, 2022 C. Occupancy Bonds 1. TS Concrete Creations LLC, Approved effective May 6, 2022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 24, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 10. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-36220, GBLN-36243 a) Date: 05/10/2022 b) Amount: $1,070.205.83 2. Claim No.: GBLN-36597 a) Date: 05/17/2022 b) Amount: $1,464,587.76 3. Claim Nos.: GBLN-36308, GBLN-36337, GBLN-37061 a) Date: 05/19/2022 b) Amount: $1,559,772.83 11. PRIVILEGE OF THE FLOOR 12. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.