HomeMy WebLinkAbout09-04-91 Personnel & Finance (bammlttgrrpnrt 1
PERSONNEL AND FINANCE COMMITTEE
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The September 4, 1991 meeting of the Personnel and Finance
Committee was called to order by its chairperson, Council
Member Ann Puzzello at 4:10 p.m. in the Council informal
meeting room.
Persons in attendance included Council Members: Niezgodski,
Puzzello, Luecke, Coleman, and Ladewski; , Mayor Kernan, City
Controller Katie Humphreys, City Attorney Richard Nussbaum,
Park Superintendent Karl Stevens, City Engineer John
Leszczynski, Police Chief Ron Marciniak, Fire Chief Luther
Taylor, James Caldwell Administrative Assistant to the
Mayor, Mikki Dobski, . Jim Rinard, Jon Hunt Director of
Redevelopment, John Leisenring, gatha Vaughn, Don Porter,
Members of the News Media, and Kathleen Cekanski-Farrand.
Council Member Puzzello noted that the purpose of the
meeting was to receive an overview of the City budget for
County year 1992.
Mayor Kernan thanked the Council for the opportunity to
review the 1992 Civil City Budget. He noted that salary
increases will average 3% with all non-salary items
remaining the same as 1991 levels. He briefly noted the
fixed cost increases and that there would be a twenty-
seventh pay period.
The Mayor then unveiled the new public safety program which
would involve one-time costs as well as ongoing operatons,
which will be phased in over a three year period for 1992 -
1994.
Katie Humphreys, the City Controller, with the aid of
charts, then reviewed the new proposed budget format, the
costs by major area of 1991 verses 1992, the revenue
projections based on real verses advertised tax rates, the
proposed fire department program, the proposed new programs
in the police department.
The Mayor emphasized that the fire department would have
three new firefighters in 1992, which would add a new
ongoing cost of $92, 000.00 per year and a one-time cost of
$8,535. 00. 00. In 1993, three additional firefighters would
be added with new ongoing costs of $96,000.00 and an one-
time cost of $8,535.00. The Mayor then reviewed the plan
for the police department in 1994, which would incorporate
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the adding of three additional police officers for beat 19
in the northwest, five additional D.A.R.E. officers for a
total of eight new officers. The program would have ongoing
costs of $261,000.00 per year and a one-time cost of
$110,000. 00. In 1993, the City would have eight new police
officers, three for beat 29 in the southwest, two in the
downtown, one for the N.E.S.T. team, one for Juvenile Aid,
and one for Metro S.O.S. These changes would involve a
$240,000.00 ongoing cost per year and a one-time cost of
$57,000.00. The Mayor noted that for 1992 he proposes 10
new police officers (3 for Beat 16, 3 for Beat 20, 1 for
N.E.S.T. , 1 for Metro S.O.S and 1 for Neighborhood Watch) .
Metro S.O.S. works cooperatively with Mishawaka in St. Joe
County undercover. He also noted that neighborhood watch
currently involves 10,000 families. These proposals would
cost $280,000.00 ongoing and a one-time cost of $68,000.00.
The Mayor noted that an additional cost for new weapons of
$80,000. 00 is being proposed where the standard issue would
be changed from a . 38 caliber to a .45 automatic as the new
duty weapon and would have a 13-shot capacity. He believes
that a stronger presence on the streets is vital to public
safety. It was also noted that a one-time cost would be
used from cablevision with ongoing costs being reviewed by
internal consolidations and new sources of revenue. The
above totals would be for 1992. The Mayor then added that
in 1993, the N.E.S.T. team would be up to 10 people and
juvenile aid would be up to 8 people. In 1994, the very
successful D.A.R.E. program would be implemented throughout
the middle schools. With all of the proposals the police
department would go from a strength of 230 officers today to
250 by 1994 with 6 additional positions through
civilianization.
Any manpower reductions would be by attrition if at all
possible. Copies of all handouts are attached.
Council member Puzzello questioned the current status of
Howard Park since she has received an inquiry from a citizen
that it would cost approximately $6,000.00 to fix the
compressor for the skating rink. Karl Stevens noted that he
has been advised that the cost would be prohibitive and that
the compressors were not worth fixing. He noted that they
have been rebuilt two to three times and that individuals
could use the ice box Notre Dame or Mishawaka for skating.
Council Member Puzzello voiced concern that many children
would not have the opportunity to skate within the City.
Council Member Coleman stated that he would be willing to
work with the administration for long range planning for the
entire community and to seek out an alternative funding
sources.
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Councel Member Ladewski asked questions with regard to the
salary increases and was advised that the salary increases
were the result of negotiations worked out between the fire
department, the police department, and the Teamsters Union.
Following a short recess the committee then reviewed Bill
No. 57-91, which would implement new budgetary procedures
for the annual civil city budget. Katie Humphrey stated
that this would replace the long forms the personnel history
and would provide more information to the City Council when
reviewing bugetary information. She noted that there is a
program error in all of the percentages and that they are
printed inaccurately. She also noted that the 399 accounts
no longer exist and that specific detail is now provided.
It was suggested that information provided to the Council in
the past with regard to personnel again be provided this
year by each department head. It was noted that the
creation of any new positions would require Council
approval. She noted that to change dollars from one
classification to another would need Common Council
approval.
She further noted that there would be quality reports which
would improve graphs on an ongoing basis. The monthly
controllers report would also be provided to the Council in
addition to the other information addressed in the
Ordinance. Council Member Puzzello suggested that the four
types of accounts be highlighted in a better condition than
they currently are. John Leisenring stated that any member
of the Council may come up for training on a terminal and
that hopefully in the near future a terminal will be
available in the Council office. Council Member Ladewski
questioned whether computer paper was being recycled and was
advised that it is currently.
With regard to the tweny-seventh pay, it was noted that a
one week paycheck would be issued on 12/31/91 and a one week
paycheck would be issued 1/6/92.
Discussion then took place on the use of "Manning Tables" in
the Ordinance with concern being voiced by Council Member
Puzzello and Council Member Luecke. Council Member Luecke
suggested that the term be changed to "Staffing Table".
Following further discussion, Council Member Luecke made a
motion seconded by Council President Niezgodski that Bill
No. 57-91 as amended be recommended favorably to Council.
The motion passed.
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Katie Humphreys noted that the budget is in the GFOA format.
By utilizing the new format department heads can development
goals and objectives and set performance standards. She
believes that it will be a positive for all individuals
concerned.
There being no further business to come before the committee
the meeting was adjourned at 6:27 p.m.
Respectively submitted,
Ann Puzzello, Chairperson
Personnel and Finance Committee