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HomeMy WebLinkAbout05-01-91 Personnel & Finance Qlmmudttrr Irpnrt PERSONNEL AND FINANCE COMMITTEE the &omuwn QIoumtl of tilt CV of*nutty limb: The May 1, 1991 Meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Ann Puzzello, at 4:10 p.m. in the Council Informal Meeting Room. Persons in attendance included Council Members Slavinskas, Puzzello, Duda, Ladewski, Coleman, Niezgodski, Luecke, and Zakrzewski; Cleo Hickey, Katie Humphreys, Steve Edwins, Dan Peroti, Richard Nussbaum, members of the news media, and Kathleen Cekanski-Farrand. Council Member Puzzello noted that the first item on the agenda was to review Bill No. 27-91, which appropriate monies from the Stanley Coveleski Regional Stadium Fund. Mr. Nussbaum explained that $30,000.00 would be used for capital improvements. Of this amount, $18, 000. 00 would be used to repair the lighting system, including rewiring. Approximately $10,000.00 would be used for an irrigation system, which would be installed on South and Taylor Streets. This system was originally in the stadium plans. Mr. Nussbaum noted that there have been a number of power outages and problems with regard to turning on and off the lights. He noted that once the repairs are completed that there will be control both by computers as well as manually on banks of lights. Mr. Nussbaum also noted that the remaining $2,000.00 would be used for a new computer system. He noted that the Site Committee would be in South Bend on May 28th and May 29th for the Triple A Franchise possibility. Council Member Ann Puzzello had a question with regard to artist rendering of the stadium. Mr. Nussbaum noted that the only cost to the City for that was approximately $700.00. In response to a further question from Council Member Puzzello, it was noted that the Fund had approximately $151,000.00 as of March, and that if the proposed Ordinance would be approved that there would be a balance remaining of approximately $20,000.00. Council Member Zakrzewski questioned how much savings would result with the new wiring system in place. Mr. Nussbaum stated that he would have that figure available for the time of the public hearing. Council Member Puzzello suggested that the sign of the stadium be cleaned. w ` Personnel and Finance Committee May 1, 1991 Page 2 Following further discussion, Council Member Coleman made a motion seconded by Council Member Zakrzewski that Bill No. 27-91 be recommended favorably to Council. The motion passed. The next item on the agenda was to review Bill No. 26-91, which would appropriate $300,000. 00 from the Morris Civic Improvement Fund. Katie Humphreys noted that with her were Mr. Steve Edwins from Minnesota, and Mr. Dan Peroti. Mr. Edwins is from the architectural firm of Sobik Mathre Sathrun Quambeck Schlink Edwins (SMSQ) , which is an architectural firm located in Northfield, Minnesota. The City Controller noted that the Entertainment District Board held its first meeting in February of 1991. In December, fourteen (14) proposals were received from various architects with the list narrowed to five (5) firms. All firms were interviewed in March. With the assistance of Mr. Peroti, Mr. Edwins firm was selected with Mr. Tom Kendrick acting as the local architect representative. Bill No. 26-91 requesting that $300,000. 00 be appropriated, would be utilizing funds from the Morris Civic Capital Improvement Fund. The primary source of the funding was $281,539. 00 from Cablevision, with the other monies being the surcharge charged on the tickets. The appropriation would be for the first phase of the design work needed for the renovation. Mr. Edwins then reviewed the architectural schedule (copy attached) . The schedule is aimed at opening the facility in the Fall of 1993 . In the late Spring of 1992 it should be opened. He noted that they are trying to work closely with all user groups. He sees the facility as being a symbolic building which has a natural charm. It should become a magnet in the downtown to draw people. It was further noted that 2 .75 million dollars will be raised through private fund raising. In response to a question raised by Council Member Ladewski, the City Controller noted that the old Roma building was the basic problem with regard to expansion. In response to a question raised by Council Member Puzzello, it was noted that a vacation of the alley would be required. Personnel and Finance Committee May 1, 1991 Page 3 Mr. Edwins noted that he would update the Council on a regular basis with regard to each major stage of the renovation. The City Controller further noted that the City has not yet acquired the Palais Royale, but that she sees this happening in the "very near future". Mr. Peroti referred to the Feasibility Study prepared by his firm, and noted that retail space in the Palais Royale is important. In response to a question raised by Council Member Luecke, it was noted that the total cost of the architectural fee will be 9.9% of the cost of construction. Mr. Edwins noted that Asbestos Abatement may be necessary when reviewing the renovation. Council Member Luecke questioned staffing and how it would be coordinated. The City Controller noted that Mr. Peroti would be involved in that process. Mr. Peroti noted that the City's role should be carefully weighed with regard to preserving the asset, and that an operating endowment for replacement and maintenance of equipment should be also addressed. In response to a question raised by Council Member Ladewski, the City Controller noted that the City has received $168,715. 00 in Cable TV revenues for 1991 which is one-half of the fees anticipated, that in 1990 $308,000. 00 were received, and that in 1989 $281,000.00 were received. The Council Attorney questioned whether all requirements resulting from the ADA would be developed into the architectural phase design. Mr. Edwins stated that there would be coordination with regard to all disability standards. Council Member Coleman noted that he is a member of the Entertainment District Board (copy attached of all members) and that he would periodically update the Council. Mr. Edwins stated that all members of the Council were welcome to attend such meetings, which are now scheduled for the third Wednesday of each month at 10:00 a.m. Council Member Ladewski requested that all members of the Council receive copies of all such Board meetings. It was further noted that the meetings are held in the auditorium. Following further discussion, Council Member Coleman made a motion seconded by Council Member Zakrzewski that Bill No. Personnel and Finance Committee May 1, 1991 Page 4 26-91 be recommended favorably to Council. The motion passed. Council Member Luecke had several questions with regard to the fund raising projects which are proposed. Mr. Peroti noted that they should begin in the Spring of 1992. Council Member Puzzello questioned whether the floor from the stage would be replaced and was advised that it would be. She suggested that perhaps as a fund raising activity that portions of the floor could be sold, noting the actresses and actors who have appeared on stage. Mr. Peroti requested that if anyone had any pictures of the Palais Royale or the Morris Civic detailing their original construction, that he would be desirous of borrowing those. There being no further business to come before the Committee, the meeting was adjourned at 5: 05 p.m. Respectfully submitted, Council Member Ann Puzzello, Chairperson Personnel and Finance Committee attachments