HomeMy WebLinkAboutChange Order No 1 - School Zone Flashing Beacons Installation (38) Proj No. 117-075 - Michiana Contracting
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
April 26, 2022
Mr. Scott Kirkpatrick
Michiana Contracting, Inc.
7843 Lilac Rd.
Plymouth, IN 46563
skirkpatrick@michianacontracting.com
RE: Change Order No. 1 – School Zone Flashing Beacons Installation
Project No. 117-075
Dear Mr. Kirkpatrick:
At its April 26, 2022 meeting, the Board of Public Works approved the above referenced
Change Order be increase by $268,920.91 with an additional sixty (60) days, thirty-eight (38)
additional flashing beacons, bringing the revised contract amount to $1,008,548.91 with a new
completion date of October 4, 2022.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
Contract No:T -41189 Change Order No.: 001
INDIANA Department of Transportation Page: 1
Construction Change Order and Time Extension Summary
Contract Information Contract No.: T -41189 Letting Date:12/08/2021
District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Kreeger, Scott Status:Draft
Change Order Information Change Order No.: 001 EWA: Y or Force Acct: N
Date Generated: 04/14/2022 Date Approved: 00/00/0000
Reason Code: SCOPE CHANGES, Work Outside Const Limits
Description: Additional flashing beacons
Original Contract Amount $ 739,628.00
Current Change Order Amount $ 268,920.91 Percent: 36.359 %
Total Previous Approved Changes $ 0.00 Percent: 0.000 %
Total Change To-Date $ 268,920.91 Percent: 36.359 %
Modified Contract Amount $ 1,008,548.91
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 08/05/2022 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description: The original scope of work for the School Zone Flashing Beacon project was the
installation of 138 total beacons for 39 different locations with city limits. During the design process, it was
determined the original scope of work would exceed the budget by approximately $500,000. The City informed
INDOT of the estimated cost and proceeded to remove 38 beacons from the project prior to the letting in order to
ensure award after the December 2021 letting. Upon receiving bids, Michiana Contracting was under the revised
estimate ($942,138. 86) by $200,000. This change order is to add back the originally removed flashing beacons to
the scope of work. The 38 beacons will add the following schools to the project: El Campito, Corpus Christi Parish
School, Madison Primary Center, Marquette Primary, Marshall Intermediate Center, Our Lady of Hungary
Elementary, Riley High School, South Bend Junior Academy, St. John the Baptist School, and Studebaker Primary.
All the requested locations have approved environmental studies as part of the Stage III submittal work. The
Contractor has agreed to add the 38 beacons to the contract at the as bid unit contract prices. The locations were
part of the original design and not a change in scope so the additional costs will be participating. The INDOT PM is
aware of the change and has given concurrence.
Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00
Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______
SS Days____________ SP Days Value $ _______________
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:T -41189 Change Order No.: 001
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______*
($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- )
(Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days)
Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________
Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________
Scope/Design Recommendation
Required?
Y / N If Y, Referred to Project Manager(PM) __________________
Date to PM__________ Date Returned___________
Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________
If N,Resolution: Approved __________ Disapproved ___________
Resolved by_________________________ Date__________
LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________
FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer _________________________ Date _____________
Comments: ____________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Contract No:T -41189 INDIANA Date:04/19/2022
Change Order No:001 Department of Transportation Page: 3
Contract: T -41189
Project: 1801240 - State:180124000LC4
Change Order Nbr: 001
Change Order Description: Additional flashing beacons
Reason Code: SCOPE CHANGES, Work Outside Const Limits
CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change
0002 1801240 0002 107-09367 EACH 25.000 38.000 C Amount:$ 950.00
Item Description:INSPECTION HOLE, 3 FT DEEP OR LESS
Supplemental Description1:
Supplemental Description2:
0011 1801240 0011 802-04089 EACH 18.000 3.000 C Amount:$ 54.00
Item Description:SIGN, SHEET, REMOVE
Supplemental Description1:
Supplemental Description2:
0012 1801240 0012 802-05704 LFT 15.000 636.000 C Amount:$ 9,540.00
Item Description:SIGN POST, SQUARE TYPE 1 UNREINFORCED ANCHOR BASE
Supplemental Description1:
Supplemental Description2:
0013 1801240 0013 802-07058 EACH 35.000 1.000 C Amount:$ 35.00
Item Description:SIGN, SHEET, ASSEMBLY RELOCATE
Supplemental Description1:
Supplemental Description2:
0014 1801240 0014 802-07059 EACH 20.000 19.000 C Amount:$ 380.00
Item Description:SIGN, SHEET, AND SUPPORTS, REMOVE
Supplemental Description1:
Supplemental Description2:
0015 1801240 0015 802-09838 SFT 12.000 491.000 C Amount:$ 5,892.00
Item Description:SIGN, SHEET, WITH LEGEND, 0.080 IN.
Supplemental Description1:
Supplemental Description2:
0016 1801240 0016 802-09840 SFT 13.000 225.000 C Amount:$ 2,925.00
Item Description:SIGN, SHEET, WITH LEGEND, 0.100 IN.
Supplemental Description1:
Supplemental Description2:
0017 1801240 0017 805-02645 EACH 600.000 38.000 C Amount:$ 22,800.00
Item Description:SIGNAL POLE FOUNDATION, 24 IN. X 24 IN. X 36 IN.
Supplemental Description1:
Supplemental Description2:
0018 1801240 0018 805-06742 EACH 4,100.000 38.000 C Amount:$ 155,800.00
Item Description:SOLAR POWERED FLASHING BEACON ASSEMBLY
Supplemental Description1:
Supplemental Description2:
0019 1801240 0019 805-08475 LS 95,000.000 -1.000 C Amount:$ -95,000.00
Item Description:FLASHER MODERNIZATION
Supplemental Description1:
Contract No:T -41189 INDIANA Date:04/19/2022
Change Order No:001 Department of Transportation Page: 4
Supplemental Description2:
0020 1801240 0020 805-11771 EACH 700.000 38.000 C Amount:$ 26,600.00
Item Description:SIGNAL POLE, PEDESTAL, 16 FT
Supplemental Description1:
Supplemental Description2:
0021 1801240 0021 805-08475 LS 138,944.910 1.000 C Amount:$ 138,944.91
Item Description:FLASHER MODERNIZATION
Supplemental Description1:
Supplemental Description2:
Total Value for Change Order 001 = $ 268,920.91
Contract Completion Date Time Adjustment
Original Completion dt: 08/05/2022 Adj compl dt 10/04/2022 Adj No. of Days 60
Explanation: The original scope of work for the School Zone Flashing Beacon project was the installation of 138 total beacons for 39 different
locations with city limits. During the design process, it was determined the original scope of work would exceed the budget by approximately
$500,000. The City informed INDOT of the estimated cost and proceeded to remove 38 beacons from the project prior to the letting in order to
ensure award after the December 2021 letting. Upon receiving bids, Michiana Contracting was under the revised estimate ($942,138.86) by
$200,000. This change order is to add back the originally removed flashing beacons to the scope of work. The 38 beacons will add the following
schools to the project: El Campito, Corpus Christi Parish School, Madison Primary Center, Marquette Primary, Marshall Intermediate Center, Our
Lady of Hungary Elementary, Riley High School, South Bend Junior Academy, St. John the Baptist School, and Studebaker Primary. All the
requested locations have approved environmental studies as part of the Stage III submittal work. The Contractor has agreed to add the 38
beacons to the contract at the as bid unit contract prices. The locations were part of the original design and not a change in scope so the
additional costs will be participating. The INDOT PM is aware of the change and has given concurrence.
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
The original scope of work for the School Zone Flashing Beacon project was the installation of 138 total beacons for 39 different locations with
city limits. During the design process, it was determined the original scope of work would exceed the budget by approximately $500,000. The City
informed INDOT of the estimated cost and proceeded to remove 38 beacons from the project prior to the letting in order to ensure award after the
December 2021 letting. Upon receiving bids, Michiana Contracting was under the revised estimate ($942,138.86) by $200,000. This change
order is to add back the originally removed flashing beacons to the scope of work. The 38 beacons will add the following schools to the project: El
Campito, Corpus Christi Parish School, Madison Primary Center, Marquette Primary, Marshall Intermediate Center, Our Lady of Hungary
Elementary, Riley High School, South Bend Junior Academy, St. John the Baptist School, and Studebaker Primary. All the requested locations
have approved environmental studies as part of the Stage III submittal work. The Contractor has agreed to add the 38 beacons to the contract at
the as bid unit contract prices. The locations were part of the original design and not a change in scope so the additional costs will be
participating. The INDOT PM is aware of the change and has given concurrence.
Change Order Explanation for Specific Line Item
****************************************************************************************************************************
It is the intent of the parties that this change order is full and complete compensation for the work describe above.
Notification and consent to this change order is hereby acknowledged.
Contractor:____________________________________________ Signed By:_____________________________________________
Date:__________________________________________________
***************************************************************************************************************************
NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system.
Contract No:T -41189 INDIANA Date:04/19/2022
Change Order No:001 Department of Transportation Page: 5
****************************************************************************************************************************
APPROVED FOR LOCAL PUBLIC AGENCY
SUBMITTED FOR CONSIDERATIONPE/S _________________________
****************************************************************************************************************************
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION
Approval Level Name of Approver Date Status
April 26, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 4/19/2022
Name Scott Kreeger
Department Public
Works
BPW Date 4/26/2022 Phone Extension 9245
Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 1 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Michiana Contracting
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Installation of School Zone Flashing Beacons
Project Number DFO Proj. 077 (City PN: 117-075)
Funding Source N/A
Account No. N/A
Amount $
Terms of Contract
Purpose/Description __Change Order #1 for the additional 38 flashing beacons. This project is
100% federally funded. See Change order documents below for more
details.______________________
For Change Orders Only
Amount of
Increase
Decrease
$ 268,920.91
($ )
Previous Amount $ 739,628
Current Percent of Change:
Increase
Decrease
36.359%
( %)
New Amount $ 1,008,548.91
Total Percent of Change:
Increase
Decrease
36.359%
( %)
Time Extension Amount: 60
New Completion Date: 10/4/2022