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Home My WebLink AboutOpening & Award of Quotes - 2022 Tree and Stump Removal Proj No. 122-002 - K&R Tree Service LLC ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 26, 2022 Mr. Kevin J. Kenney K&R Tree Service LLC 1724 S. Grant St. South Bend, IN 46613 treecutterkev@yahoo.com RE: Quotation Award – 2022 Tree and Stump Removal – Project No. 122-002 Dear Mr. Kenney: At its April 26, 2022 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $20,006.04. Please forward the following documents in one submittal by May 10, 2022 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 26, 2022 Ms. Lisa N. Keigley KC Tree Inc. 8913 E. US Hwy. 20 New Carlisle, IN 46552 heather@kctreeinc.com RE: Quotation Award – 2022 Tree and Stump Removal – Project No. 122-002 Dear Ms. Keigley: At its April 26, 2022 meeting, the Board of Public Works awarded the above referenced quotation to K&R Tree Service LLC in the amount of $20,006.04. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Finn Cavanaugh, Project Engineer, Division of Engineering SUBJECT: Award Memo #122-002 Tree and Stump Removal 2022 DATE: April 26th, 2022 On April 26th, 2022, the Board of Public Works opened and read quotes for the above project. Engineering recommends award of the quote at the same Board of Public Works meeting, April 26th, 2022. The quoters ranked as follows: Bidder Total Quote Amount 1. K&R Tree Service LLC $20,006.04 2. KC Tree, Inc $28,600.00 Engineering did not find any calculation errors in the submitted quotes. Engineering recommends award of the quote to the lowest responsive and responsible quoter, K&R Tree Service LLC, in the amount of $20,006.04. Engineering recommends rejecting all other bids. The Department of Public Works has appropriated sufficient funds from the Motor Vehicle Highway Fund (202-06-602-505-431000--PROJ00000334) (Requisition #PR-00016075). As a quote awarded at the same meeting, financial approvals for this requisition shall follow the meeting. Please respond with any questions. Enclosure Quote Tabulation Awarded Quote QUOTE TABULATION#122‐002 Tree and Stump Removal#122‐002 Tree and Stump Removal 2022Item No. Line Item Quantity UnitUnit Price Cost Unit Price Cost Unit Price Cost1REMOVAL, TREE, 18‐IN6 EA$1,000.00 $6,000.00$696.67$4,180.02$700 $4,200.002REMOVAL, TREE, 30‐IN5 EA$1,400.00 $7,000.00 $1,850.00$9,250.00 $2,900.00 $14,500.003REMOVAL, TREE, 48‐IN3 EA$1,800.00 $5,400.00 $2,050.34$6,151.02 $3,100.00 $9,300.004REMOVAL, STUMP1 EA$500.00 $500.00$425.00$425.00$600.00 $600.00Total$18,900.00$20,006.04 $28,600.00I hereby certify that the above truly and accurately represents bids received for this project on 4/26/2022Finnian Cavanaugh, Project EngineerKC Tree IncYESEngineer's EstimateK&R Tree Service LLCNon-Collusion AffadavitYESS:\Public Works\Projects\Projects by Year\2022 Projects\122‐002 2022 Tree and Stump Removal\1 ‐ Admin\1 ‐ BPW Documents\Quote Tabulation 122‐002.xlsx April 26, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 26th Day of April, 2022, by and between K&R Tree Service LLC, 1724 S. Grant St., South Bend, IN 46613 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-002 DESCRIPTION: 2022 TREE AND STUMP REMOVAL COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $20,006.04 FUNDING: PR-00016075 The unit prices for this improvement were those prices as received and accepted by the Board on the 26th Day of April, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS K&R TREE SERVICE LLC President Member Printed Name Member Member Signature Member Attest: Clerk April 26, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: April 1, 2022 Name: Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date: April 26, 2022 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Tree and Stump Removal 2022 Project Number 122-002 Funding Source PR-00016075 – Motor Vehicle Highway Account No. 202-06-602-505-431000--PROJ00000334 Amount Terms of Contract Purpose/Description Request to Open/Award at same meeting. Contractor quote for 2022 Tree and Stump Removal. To facilitate internal Curb and Sidewalk work. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: