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Home My WebLink About04212022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of April 7, and April 12 2022 2.OPENING OF QUOTATIONS A.2022 Tree and Stump Removal – Project No. 122-002 1.Funding: PR-00016075 3.AWARD BIDS AND APPROVE CONTRACTS A.North Water Treatment Plant Improvements – Project No. 119-011 1.Company: Bowen Engineering Corporation 2.Amount: $3,582,800; Open Market Contract, Divisions A-E Plus Alternates 1-4 3.Funding: PR-00012417 B.One (1) or More, 2021 or Newer, Tandem Axle Stainless Steel Multi-Use Dump Trucks –Spec H 1.Company: Truck Centers, Inc. 2.Amount: $821,256; Total Amount for Three (3) Trucks 3.Funding: PR-00012871 C.2021 or Newer, Single Axle Stainless Steel Multi-Use Dump Truck – Spec I 1.Company: Selking International Trucks 2.Amount: $206,437 3.Funding: PR-00012904 4.CHANGE ORDERS A.Southeast Neighborhood Center (United Way) – Project No. 119-093R 1.Company: The Robert Henry Corporation 2.Change Order No.: 2 3.Increase Amount: $45,348.00; Additional Forty-Six (46) Days 4.Percent of Increase: 3.86% 5.Total Percent of Change: 4.48% 6.Revised Contract Amount/Completion Date: $1,220,338; June 30, 2022 7.Funding: PO-0010837 B.School Zone Flashing Beacons Installation – Project No. 117-075 1.Company: Michiana Contracting, Inc. 2.Change Order No.: 1 3.Increase Amount: $268,920.91; Additional Sixty (60) Days, Thirty-Eight (38) Additional Flashing Beacons 4.Percent of Increase: 36.359% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 5. Revised Contract Amount/Completion Date: $1,008,548.91 October 4, 2022 6. Funding: 100% Federally Funded 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Northwest Elevated Storage Tank Improvements – Project No. 122-018 1. Funding: PR-00016364 6. RESOLUTIONS A. Resolution No. 21-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: Vacant Lots at 34 Walnut St. and 45 Chestnut St. for Redevelopment 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Authorization Letter – Studebaker National Museum 1. Description: Authorization for Annual New Car Raffle at Studebaker National Museum B. Deed of Dedication – City of South Bend Venues, Parks, and Arts 1. Description: Right-of-Way Dedication of 3,898 Square Feet for Randolph Park Improvements Project No. 120-049 for Turnaround at Alley C. Contract Cancellation – Vic Butcher Construction 1. Description: Cancel Gemini at Colfax – Exterior Renovations - Windows Contract, Division E Project No. 119-103 2. Amount: $58,001.28 (Remaining) 3. Funding: PO-0006609 D. Parking Lot Lease – Mary Coyne Investments, LLC 1. Description: Re-Entering into Five (5) Year Lease Agreement, Starting May 1, 2022 2. Amount: $1,622.98 Per Month 3. Funding: PO-0014052 8. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 2nd Annual Job Fair/Community Party a) Date/Times: July 14, 2022; 10:00 a.m. to 4:30 p.m. b) Location: Fremont St. between Marquette Blvd. and W. Hamilton St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 2. Event: Angel of Hope Ride a) Date/Times: August 20, 2022; 9:00 a.m. to 12:00 p.m. b) Location: Pinhook Park – See Map 3. Event: Cedar Neighborhood Block Party & Open House a) Date/Times: May 7, 2022; 3:00 p.m. to 7:00 p.m. b) Location: Cedar St. between Walsh St. and N. Arthur St. 4. Event: Concours d’Elegance at Copshaholm a) Date/Times: July 9, 2022; 10:00 a.m. to 5:00 p.m. b) Location: Washington St. between Chapin St. and Laurel St. 5. Event: Fallen Heroes Family Ride a) Date/Times: June 26, 2022 b) Location: Starting at Portage Ave. 6. Event: First Fridays May a) Date/Times: May 6, 2022; 2:00 p.m. to 9:00 p.m. b) Location: 200 Block of S. Michigan St. 7. Event: First Fridays June through October a) Date/Times: June 3, July 1, August 5, September 2, October 7, 2022; 2:00 p.m. to 9:00 p.m. b) Location: 200 Block of S. Michigan St. 8. Event: March to the Memorial a) Date/Times: September 11, 2022; 9:11 a.m. b) Location: South Bend Metro Area from Ireland Rd. to St. Joseph County Park’s 9/11 Memorial 9. Event: South Bend Westside Memorial Day Parade a) Date/Times: May 30, 2022; 6:00 a.m. to 12:00 p.m. b) Location: TBD - Along Ford St. 10. Event: The Great Race a) Date/Times: June 22, 2022; 8:00 a.m. to 5:00 p.m. b) Location: Thomas St. between Chapin St. and Laurel St. B. Licenses 1. Type: Massage Establishment a) Applicant: Chinese Massage Spa b) Location: 2614 S. Michigan St. c) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Massage by Suzanne b) Location: 914 Lincolnway West c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 3. Type: Massage Establishment a) Applicant: Summer Spa Massage b) Location: 3601 E. Jefferson Blvd. c) Favorable Recommendations 4. Type: Massage Establishment a) Applicant: Sun Flower Massage Spa LLC (formerly Top Oriental Massage) b) Location: 421 N. Hickory Rd. c) Favorable Recommendations 5. Type: Massage Establishment a) Applicant: Therapeutic Indulgence b) Location: 903 E. Jefferson Blvd. c) Favorable Recommendations 6. Type: Long Term Occupancy Permits a) Applicant: AEP Indiana Michigan Transmission Company Inc. b) Date/Time: April 3, 2022 – May 6, 2022 c) Location: East Bank Trail between Northshore and Crescent d) Favorable Recommendations 9. TRAFFIC CONTROL DEVICES A. Denial - Handicapped Accessible Parking Space Sign 1. Location: a) 621 Portage Ave. b) Criteria Not Met B. Removal - Handicapped Accessible Parking Space Sign 1. Location: a) 1711 Kendall St. b) All Criteria Met C. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 1221 W. Ford St. b) All Criteria Met 10. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52759 Common Eider Trail – Water/Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 11. RATIFY BONDS A. Contractor Bonds 1. Laray Carter, Approved effective April 7, 2022 2. Larson-Danielson Construction Co., Inc., Released effective May 1, 2022 B. Excavation Bonds 1. Graycor Industrial Constructors Inc., Approved effective April 7, 2022 C. Occupancy Bonds 1. Graycor Industrial Constructors Inc., Approved effective April 7, 2022 2. Laray Carter, Approved effective April 7, 2022 3. Taino Properties LLC, Released effective May 19, 2022 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-34315, GBLN-34617 a) Date: 04/07/2022 b) Amount: $409,814.21 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.