HomeMy WebLinkAboutRescind Quote - Masonry Work for Erskine Golf Course - Law's Tru Stone LLC
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
April 12, 2022
Mr. Jeremy Law
Law’s Tru Stone, LLC
1621 N. Hickory Rd.
South Bend, IN 46635
jeremy@lawstrustone.com
RE: RESCIND Quotation Award – Masonry Work for Erskine Golf Course
Dear Mr. Law:
At its April 12, 2022 meeting, the Board of Public Works approved the request to rescind
the award for the above referenced quotation due to changing the scope of the work.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
Memo
To: Theresa Heffner and Board of Public Works
From: Sarah Hull, Purchasing Agent for Venues, Parks & Arts
Date: April 7, 2022
Subject: Rescind Award – Law’s Tru Stone- PO-0015425
On March 8th, 2022, the Board of Public Works approved Law’s Tru Stone for the Erskine
Masonry Repair job at Erskine Golf Course.
The quotes were as follows:
Bidder Quote
1. Law’s Tru Stone $13,480.00
2. C&S Masonry Restoration, LLC. $15,922.00
3. Slatile No quote
At that meeting, Venues Parks & Arts recommended award of a job for $13,480 to the lowest
responsive/responsible bidder, Law’s Tru Stone. Following the award on 3/22/22 Tony Stearns,
the Director of Golf, called to let me know that he decided to change the scope of work.
Previously he wanted to simply stabilize the columns at Erskine Golf Course. Now he explained
that he wanted to do a complete renovation. Tony met with Law’s Tru Stone on 3/24/22 to
discuss his updated plans. On 3/28 Law’s Tru Stone provided me with a revised quote to reflect
the widened scope of work. This updated quote was $28,860 and the original/awarded quote
was $13,480.
VPA is requesting to rescind the quotation award for the Erskine Golf Course masonry work on
the stone columns.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 4/7/2022
Name Sarah Hull Department VPA
BPW Date 4/12/2022 Phone Extension 1752
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney X Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
X
Other: Rescind Award
Ease./Encroach
Required Information
Company or Vendor Name Law’s Tru Stone
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name
Project Number
Funding Source
Account No. PO-0015425
Amount 201-11-201-221-436000-11GOLFAD
Terms of Contract
Purpose/Description Tony Stearns, Director of Golf, Changed the scope of the job. Initially he
wanted to just stabilize the stone columns at Erskine Golf Course entryway.
Now he’s decided to renovate them which will increase the scope and cost of
the job.SH
For Change Orders Only
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