The URL can be used to link to this page

Home My WebLink AboutAward Bid - Randolph Park Area Improvements Proj No. 120-049 - Milestone Contractors North, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 12, 2022 Mr. Dustin P. Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Bid – Randolph Park Area Improvements – Project No. 120-049 Dear Mr. Hilary: At its April 12, 2022 meeting, the Board of Public Works awarded the above referenced bid to you in an amount not to exceed $139,465. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by April 26, 2022 to my attention for Board of Public Works approval at lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 12, 2022 Mr. Rob Becker Premium Concrete Services, Inc. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumconcreteonline.com RE: Bid Award – Randolph Park Area Improvements – Project No. 120-049 Dear Mr. Becker: At its April 12, 2022, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors North, Inc. in an amount not to exceed $139,465. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 12, 2022 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com RE: Bid Award – Randolph Park Area Improvements – Project No. 120-049 Dear Mr. Alvarado: At its April 12, 2022, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors North, Inc. in an amount not to exceed $139,465. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Finn Cavanaugh, Project Engineer, Division of Engineering SUBJECT: Award Memo 120-049 Randolph Park Improvements DATE: March 11, 2022 On March 8th, 2022, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Total Bid Amount 1. Milestone Contractors North $139,465.00 2. Premium Concrete $156,485.00 3. Rieth-Riley Construction $158,970.77 Our hired engineering consultant, Jones Petrie Rafinski Corp, reviewed the above bids and found no calculation errors. The lowest bidder, Milestone Contractors North, was found to have completed the required bid documentation inclusive of the Non-Collusion Affidavit, Bonds, and MWBE Subcontracting. Engineering recommends award of the bid to the lowest responsive and responsible bidder, Milestone Contractors North, in the amount of $139,465.00. Engineering recommends rejecting all other bids. Venues, Parks, and Arts has appropriated sufficient funds from the 2017 Parks Bond Capital (Fund #471-11-206-288-444000--PROJ00000237) (Requisition #PR-00014497). Please respond with any questions. Enclosure Bid Tabulation March 10, 2022 City of South Bend Department of Public Works 227 West Jefferson Boulevard, Suite 1300 N South Bend, IN 46601 Attention: Mr. Finn Cavanaugh, Project Engineer RE: PROJECT 120-049 – REVIEW OF BIDS FOR RANDOLPH PARK AREA IMPROVEMNTS Dear Mr. Cavanaugh: We have reviewed the Itemized Proposals of the three (3) Bidders on the Randolph Park Area Improvements (120-049) project. Attached to this letter please find the Certified Bid Tabulation form for all project bids. Based on our review of the submitted documents the following are our comments: 1. The bid totals for each of the three contractors totaled correctly, with a signed Non-Collusion Affadavit. 2. Milestone Contractors North had a Bid Total of $139,465.00, which totaled correctly and was the lowest submitted bid. Therefore, it is our engineering recommendation that the City of South Bend should confirm the bid numbers and required bonds and submittals with Milestone North Contractors and approve the bid of and award Randolph Park Area Improvements (120-049) to Milestone North Contractors, for the base bid contract amount of $139,465.00 Thank you very much for your time and consideration. Should you have any questions or concerns please contact me at (574) 232-4388 or by email at cchockley@jpr1source.com. Sincerely, Chris Chockley Landscape Architect, PLA enclosures H:\2020 Projects\2020-0197\Bidding\Project 120-044R_Rebid Recommendation Letter.docx BID TABULATION RANDOLPH PARK AREA IMPROVEMENTS Project No: 120-049 RANDOLPH PARK AREA IMPROVEMENTS Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 MOBILIZATION AND DEMOBILIZATION 1 LSUM $0.00 $0.00 $6,975.00 $6,975.00 $6,500.00 $6,500.00 $12,366.71 $12,366.71 2 MAINTENANCE OF TRAFFIC 1 LSUM $3,000.00 $3,000.00 $5,036.00 $5,036.00 $6,500.00 $6,500.00 $3,677.75 $3,677.75 3 VIDEO RECORD 1 LSUM $500.00 $500.00 $2,225.00 $2,225.00 $1,500.00 $1,500.00 $767.00 $767.00 4 STORM STRUCTURE, REMOVE 3 EA $800.00 $2,400.00 $1,800.00 $5,400.00 $550.00 $1,650.00 $1,672.46 $5,017.38 5 CONCRETE PAVEMENT, REMOVE 30 SYD $20.00 $600.00 $82.00 $2,460.00 $35.00 $1,050.00 $52.05 $1,561.50 6 COMMON EXCAVATION 172 CYD $50.00 $8,600.00 $100.00 $17,200.00 $25.00 $4,300.00 $63.33 $10,892.76 7 EARTHWORK 180 CYD $35.00 $6,300.00 $83.90 $15,102.00 $25.00 $4,500.00 $61.08 $10,994.40 8 BACKFILL, BORROW 64 CYD $30.00 $1,920.00 $44.00 $2,816.00 $100.00 $6,400.00 $96.00 $6,144.00 9 COMPACTED AGGREGATE, No. 53 234 TON $100.00 $23,400.00 $51.00 $11,934.00 $60.00 $14,040.00 $67.48 $15,790.32 10 HMA INTERMEDIATE, 3IN, TYPE B 70 TON $250.00 $17,500.00 $174.50 $12,215.00 $175.00 $12,250.00 $153.41 $10,738.70 11 HMA SURFACE, 1.5IN, TYPE B 36 TON $200.00 $7,200.00 $286.50 $10,314.00 $285.00 $10,260.00 $260.17 $9,366.12 12 CONCRETE, SIDEWALK 4IN 42 SYD $70.00 $2,940.00 $85.00 $3,570.00 $105.00 $4,410.00 $67.08 $2,817.36 13 CONCRETE, CURB 191 LFT $50.00 $9,550.00 $72.00 $13,752.00 $65.00 $12,415.00 $34.22 $6,536.02 14 STORM PIPE, 12IN 171 LFT $80.00 $13,680.00 $90.00 $15,390.00 $80.00 $13,680.00 $109.03 $18,644.13 15 STORM INLET 3 EA $4,500.00 $13,500.00 $4,200.00 $12,600.00 $4,500.00 $13,500.00 $3,966.57 $11,899.71 16 STORM MANHOLE 1 EA $5,000.00 $5,000.00 $4,400.00 $4,400.00 $5,000.00 $5,000.00 $4,602.04 $4,602.04 17 SEEDING AND TOPSOIL 720 SYD $40.00 $28,800.00 $3.00 $2,160.00 $13.00 $9,360.00 $18.03 $12,981.60 18 TEMPORARY EROSION CONTROL MEASURES 1 LSUM $3,500.00 $3,500.00 $2,936.00 $2,936.00 $2,150.00 $2,150.00 $4,173.27 $4,173.27 19 UTILITY ALLOWANCE 1 ALLOW $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $158,390.00 $156,485.00 $139,465.00 $158,970.77 I hereby certify that the above truly and accurately represents bids received for this project on March 10, 2022 Chris Chockley, PLA Name, Title YESYES Engineer's Estimate Premium Concrete Non-Collusion Affadavit -YES Total Rieth-Riley Construction Co.Milestone Contractors North H:\2021 Projects\2021-0027\Bidding\2022-03-10 Bid Tabulation.xlsx April 12, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 12th Day of April, 2022, by and between Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-049 DESCRIPTION: RANDOLPH PARK AREA IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: NTE $139,465 FUNDING: PR-00014497 The unit prices for this improvement were those prices as received and accepted by the Board on the 8th Day of March, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS NORTH, INC. President Member Printed Name Member Member Signature Member Attest: Clerk April 12, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: March 11, 2022 Name: Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date: April 12, 2022 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors North, Inc New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Randolph Park Improvements Project Number 120-049 Funding Source PR-00014497 Account No. (471-11-206-288-444000--PROJ00000237) 2017 Parks Bond Capital Amount $139,465.00 Terms of Contract NTE Purpose/Description Award bid for project to demolish vacated street and restore landscape in park, construct new paved turnaround, and install new storm sewer For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: