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Home My WebLink AboutAward Bid - 2022 Asphalt Materials Bid Proj No. 122-029 - Rieth-Riley Construction Co., Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 12, 2022 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com RE: Award Bid – 2022 Asphalt Materials Bid – Project No. 122-029 Dear Mr. Alvarado: At its April 12, 2022 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of Unit Prices; A-1 $77, A-2 $77, A-3 $70, A-4 $49, A-5 $90, A-6 $102, A-7 $122. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by April 26, 2022 to my attention for Board of Public Works approval at lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 12, 2022 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Bid Award – 2022 Asphalt Materials Bid – Project No. 122-029 Dear Mr. Hilary: At its April 12, 2022, meeting, the Board of Public Works awarded the above referenced bid to Rieth-Riley Construction Co., Inc. in the amount of Unit Prices; A-1 $77, A-2 $77, A-3 $70, A-4 $49, A-5 $90, A-6 $102, A-7 $122. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Scott Kreeger, Project Engineer SUBJECT: 2022 Asphalt Materials Bid Award Project 122-029 DATE: March 30, 2022 On March 22, 2022, the Board of Public Works opened and read bids for the above project. The Division of Engineering has reviewed the submitted documents and listed the bidders as follows: Rieth Riley Construction Co., Inc. Milestone Contractors North, Inc. Item No. Description Unit Price Unit Price A-1 HMA Surface Type B, 9.5mm, PG 64-28P $ 77.00 $ 77.00 A-2 HMA Surface Type B, 9.5mm, PG 70-22P $ 77.00 $ 77.00 A-3 HMA Binder 11 $ 70.00 $ 70.50 A-4 HMA Base 5D $ 49.00 $ 54.41 A-5 CMA Patch AE-300P $ 90.00 $ 105.00 A-6 High Performance Cold Mix $ 102.00 $ 125.00 A-7 Driver and Truck $ 122.00 $ 132.00 The Office of Diversity and Inclusion has reviewed the contract documents submitted by both Rieth Riley Construction Co., Inc. and Milestone Contractors North, Inc. and have confirmed all documentation required by the City’s Minority and Women Business Enterprise Inclusion Program Plan are included. Engineering recommends award of a contract for the 2022 Asphalt Materials Bid to the lowest responsive / responsible bidder, Rieth Riley Construction Co., Inc., for the unit prices listed above. Sufficient funds have been appropriated from MVH-R, Major Moves, and Riverside West TIF Please call if you have any questions at EXT: 9245 Enclosure: Bid Tabulation End of Memo BID TABULATION2022 Asphalt Material BidProject No: 122-029For Bids Due: March 22, 2022BASE BID - ASPHALT MATERIALSItem No. Description Quantity UnitUnit Price Unit Price Unit PriceA-1 HMA Surface Type B, 9.5mm, PG 64-28P 5000 TON 62.00$ 77.00$ 77.00$ A-2 HMA Surface Type B, 9.5mm, PG 70-22P 17500 TON 60.00$ 77.00$ 77.00$ A-3 HMA Binder 11 22500 TON 48.00$ 70.00$ 70.50$ A-4 HMA Base 5D 3000 TON 40.00$ 49.00$ 54.41$ A-5 CMA Patch AE-300P 500 TON 70.00$ 90.00$ 105.00$ A-6 High Performance Cold Mix 250 TON 108.00$ 102.00$ 125.00$ A-7 Driver and Truck 600 PER HR 135.00$ 122.00$ 132.00$ N/AM/WBE Inclusion N/AN/AI hereby certify that the above truly and accurately represents bids received for this project on March 22, 2022Scott Kreeger, Project EngineerAddendum #1YYEngineer's EstimateRieth Riley Construction Co., Inc.Milestone Contractors North, Inc.YYNon-Collusion AffadavitYYPage 1 of 1 April 12, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 12th Day of April, 2022, by and between, Rieth- Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-029 DESCRIPTION: 2022 ASPHALT MATERIALS BID COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: UNIT PRICE; A-1 $77, A-2 $77, A-3 $70, A-4 $49, A-5 $90, A-6 $102, A-7 $122 FUNDING: PR-00015079 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of March, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS RIETH-RILEY CONSTRUCTION CO., INC. President Member Printed Name Member Member Signature Member Attest: Clerk April 12, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/9/ 2022 Name Scott Kreeger Department Public Works BPW Date 3/22/2022 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 Asphalt Materials Bid Project Number 122-029 Funding Source MVH R, LRS Major Moves Account No. 266-06-602-503-423002, 251-06-600-506-423002, 412-06-600-506- 423002 Amount Terms of Contract Purpose/Description For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/30/ 2022 Name Scott Kreeger Department Public Works BPW Date 4/12/2022 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Rieth Riley Construction Co., Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 Asphalt Materials Bid Project Number 122-029 Funding Source MVH R, Major Moves, River West TIF Account No. 266-06-602-503-423002, 412-06-600-506-423002, 324-442001 Amount Unit Prices (See Award Memo) Terms of Contract Purpose/Description Annual contract agreement for the acquisition of asphalt materials for internal paving. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: