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Home My WebLink AboutODI Q1 Scorecard AN 4.6 Update Revised 1st Quarter Diversity, Compliance, and Inclusion Scorecard Inclusive Programming Small Business Assistance to Date Legal Bookkeeping Service Count Intro to Bookkeeping Courses 21 QuickBooks Training and Account Linking 13 QuickBooks and On-going Bookkeeping Support 2 Tax Preparation Service Count Tax Return Completed 2 Business Coaching Service Count Coaching Assignments 84 Assessments 74 Referrals 66 Business Coaching Sessions & Hours 105 (ML Sessions) 142 Hours (BCC & IMPower) Service Count Business Establishments with Legal Counsel 7 Contract Creation 6 Financial Coaching Service Count Businesses Served 5 RLF 3 Traditional Lender Project 2 Non-Traditional Lender Project 2 Intake Service Count Businesses in Sm. Business Registry 774 Vouchers Requested 325 Bookkeeping & Tax Preparation 54 Legal Support 28 Certification Support 34 Financial Coaching 48 Digital Storefront Service Count Digital Storefront 2 Total Available 15 City of South Bend Spending Spend Categorization The City of South Bend on average expends approximately $300 million dollars annually on salary, debt service, utilities, public works projects, and in payments to external entities to render services essential to the quality of life of each resident and future stability of the city. To roughly summarize an average budget: Salary & Benefits: 55% of total annual spending Debt Service and Utilities: 20% of total annual spending Public Works Projects: 30% of annual spending Procurement: 7% of annual spending (5-7% margin of error in estimations) Explanation of designations common to analysis: Salary & Benefits- Gross total of all salaries and employee benefits for individuals employed by the City of South Bend Debt Service and Utilities- Gross total of all payments for city issued bonds, loan payments, electric, gas, and other non-city-controlled utilities which the city must pay externally Public Works Projects- Includes the establishment and maintenance of city infrastructure, projects commissioned by the Redevelopment Commission, and other projects which the City of South Bend identifies as a necessary operation pertinent the public interest Procurement of Goods and Services- The purchase of goods such as office supplies, commercial machinery, and water treatment chemicals; services including office cleaning, lobbying, youth engagement, and some small-scale public infrastructure maintenance Minority-Owned Spending- Gross total of spending of all spend categories with businesses or individuals whom self-identify as minority (Note: This total is the CoSB metric for inclusive spending with minorities) Women-Owned Spending- Gross total of spending in all spend categories with businesses or individuals whom self-identify as women (Note: This total is the CoSB metric for inclusive spending with women) Subsection 5b Spending- Spending primarily used in the calculation of the City of South Bend’s progress towards its Aspirational Spending Goal pursuant to the Disparity Study and applicable caselaw. MBE Spending- Gross total of spending in all spend categories with businesses self-identify as being certified-minority enterprises (Note: This total is one of the CoSB metrics spending pursuant to achieving its annual aspirational goal) WBE Spending- Gross total of spending of all spend categories with business self-identify as being certified women-owned enterprises (Note: This total is one of the CoSB metrics spending pursuant to achieving its annual aspirational goal) Spend Analysis The City of South Bend strives to be an equity-conscious business entity within the city, state, and nation it resides. The Office of Diversity and Inclusion has the responsibility of assisting all other city departments in the pursuit of equitable business practices, especially in terms of restorative justice and economics. In terms of policymaking, the landmark passage of the MWBE Program Ordinance in 2019 and 2021, creates the legal framework for contracting with the City of South Bend for amounts over $50,000. This policy was adopted based upon the Croson V. City of Richmond case decided by the United States Supreme Court. Certification of minority and women business enterprises is verified by various organizations throughout the country. The City of South Bend’s program recognizes certifications issued from the following: Mid-State Minority Supplier Diversity Council, City of Indianapolis, Indiana Department of Transportation, WBENC issued by the Great Lakes Women’s Business Council, and Indiana’s Department of Administration. While these certifications are integral to the prime contracting community that work on Public Works projects and other large City of South Bend funded projects containing contract-specific goals, certification status is not a part of the decision-making process when contracting with the City of South Bend on projects not containing MWBE goals. While analysis is done annually to determine the amount of spending which is done as a result of Subsection 5b of the MWBE Program Plan and Ordinance, certified data is primarily used in the calculation of the City of South Bend’s progress towards its Aspirational Spending Goal pursuant to the Disparity Study and applicable caselaw. In terms of restorative economics, the City of South Bend has recently commissioned and completed two studies of the city-wide economics and consistently monitors the amount of spending the city does with minority and women-owned businesses. Restorative economics begins with the economic participation efforts and the real revenue generated by businesses owned by protected class members of our community. To better understand and communicate the outcomes of these efforts, the City of South Bend is building an external facing dashboard which will allow residents to see up-to-date spending activity with Minority and Women throughout all City Departments. Policy Updates To provide a practical approach to strengthening relationship building within the contracting community, the Mentor-Protégé Program offered business strategy sessions where prime and sub-contractors learned about financing, bonding, and receiving legal guidance on working together on projects. Moving forward, the City of South Bend is considering additional strategies to bring prime and sub-contractors together in advance of bidding opportunities. Additional shifts in policy may be necessary to clarify the bidder process within the Program Plan for the MWBE Ordinance. These might include a revised guidance document for bidding or quoting on Public Works Contracts, proof of past projects with M/WBE subcontractors, or participation in a similar program to the Mentor Protégé Program hosted by the Office of Diversity and Inclusion. Key Collaborations • Clean Energy Workforce Developmental Strategy - Office of Sustainability • Building Trades Workforce Development – Dept. of Community Investment • Guidelines for Bidding/Quoting Projects with MWBE Goals- Legal & Public Works • Financial Empowerment Center Planning Grant- Dept. of Community Investment ND Student Policy Network- 7th Circuit Legal Challenge Research and Best Practices Quantitative and New Objectives February 2022 • Mentor Mowing Referrals -2 • 2022 Spring Diverse Vendor Fair Planning Committee meetings-Century Center June 1st • City of South Bend Vendor Registration Request -2 • Small Business Suite Referral -1 Joe Jackson-Truck Driver CDL-Certification Support INDOT • Mentor-Protégé Program weekly sessions and continuation External Partner Engagement: Latin American Chamber of Commerce- Paula Sours, President South Bend Regional Chamber- Jeff Rea, President & CEO Ball State Vendor Chat weekly sessions STAAR Corporation Luncheon- Fiber Optics and Supplier Diversity: Certified WBE, DBE and MBE Robert Steed-Indiana Toll Road Concessions