Loading...
HomeMy WebLinkAboutIPC Board March Meeting Minutes 2022Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html Inclusive Procurement and Contracting Board March Meeting Minutes Date: March 1st, 2022 Time: 4:30 pm Location: Microsoft Teams (Virtual) Link: https://tinyurl.com/2p9b4ujy I. Call to Order- The IPC Board is now called to order on March 1st, 2022 @ 4:30 p.m. II. Roll Call, Breanna Allen • MEMBERS PRESENT: Keana Baylis, Wilbur Boggs, Larry King, Jeff Rea, Rachel Tomas-Morgan, Murray Miller & Breanna Allen • MEMBERS ABSENT: Alkeyna Aldridge, Kara Boyles, Michael Morris • ALSO PRESENT: Jenna Throw, Michael Patton, Antonius Northern, Bob Palmer, Kaine Kanczuzewski & Karen White-Goyzueta III. Approval of February Minutes • Motion to Approve February Minutes (Moved by Jeff Rea, 2nd by Murray Miller) o Roll Call Vote: Ayes- Murray Miller, Rachel Tomas-Morgan, Breanna Allen, Keana Baylis, Jeff Rea, Larry King, Wilbur Boggs o Opposed: None (0) ▪ Seven (7) Ayes, February Minutes are Approved • Member Alkeyna Aldridge joined the Meeting. (Time Stamp: approx. 3 minutes in) IV. Diversity Officer- Michael Patton (10 min) • GFE Document Discussion with IPC Committee, Rescheduled to March 24th at 4:00pm o Additional time is being allotted to address Committee concerns and to make modifications needed to the GFE Document • Mentorship-Protégé Program o Sessions have covered business development, certification, contracting opportunities, financial resources, etc. ▪ Average of 25-30 Prime/Subcontractor attendees Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html ▪ Initiative’s goal is to build stronger and more meaningful relationships in the local contracting community • Monthly Performance Scorecard o January 2022 Spend Total Overall Annual Spend Amount: $10,204,893.93 o .25% of Spend went to MBE’s o 1.2% of Spend went to WBE’s ▪ Total MWBE Annual Spend: 1.4% Procurement of Goods & Services Total Annual Spend: $9,375,734.95 o .28% of Spend went to MBE’s o 1.2% went to WBE’s ▪ Total MWBE Annual Spend: 1.6% BPW Construction Total Annual Spend: $829,158.98 o 0% of Spend to MBE’s o 0% of Spend to WBE’s ▪ Total MWBE Annual Spend: 0% o ODI Spending Activity ▪ Spending with Minority-Owned Businesses: $57,000 ▪ Spending with Women-Owned Businesses: $7,000 ▪ ODI Dollars invested in Minority and Women- Owned Firms: $69,000 • Member Michael Morris joined the Meeting. (Time Stamp: approx. 30 minutes in) Relevant Discussion: • ODI Compliance monthly reports will include non-certified and certified vendors • Owners that are Minority and Women, are included in Minority Spend for the ODI Program Scorecard o 2020 & 2021 Average Spend Comparison Document ▪ May need clearer differentiation who are the groups being calculated in Minority/ Minority and Women Spend ▪ Calculation errors found in the 2021 Totals ▪ Excluding Debt Service in 2020 may explain the large decrease in MWBE spend from 2020 to 2021 ▪ Note of Excluding Debt Service in Totals is helpful to understand final calculations, and a list including the Debt Service as well • Member Michael Morris left the Meeting. (Time Stamp: approx. 45 minutes in) Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html V. Board of Public Works- Kara Boyles (5 min) o No report for BPW VI. Procurement- Michael Schmidt (5 min) • January 2022 MWBE Spend Report o 2022 YTD Minority Spending: $18,932.47 ▪ Jan. Minority Spending: $18,932.47 o 2022 YTD Women Spending: $74,730.82 ▪ Jan. Woman Spending: $74,730.82 o Certified MWBE Spend YTD: $1,093.59 Relevant Discussion: • Majority of reported vendors in the Excel sheet are outside of St. Joseph and are not contributing economically to our community o Possibly include the geographic location within these Procurement reports to track progress and show increase of local firm utilization o Need for clarification in what is certified and non-certified spend ▪ ODI: Working with Supplier IO will aid in gathering this information and further clarifying certified and non-certified spends for the Board and Public inquiry VII. Old Business- (TBD) (5 min) VIII. New Business (5 min) • Governor’s Emergency Declaration, Jenna Throw o Emergency Executive Order expires on March 4th ▪ IPC Board must transition in-person if Emergency Order is lifted, so hybrid meeting preparation is in order ▪ Technology Resource Center Walk-Through IX. Announcements: X. Floor Open to the Public Meeting Agenda Templates | © 2019 by Vertex42.com | https://www.vertex42.com/WordTemplates/meeting-agenda.html XI. Adjournment- Vote • Motion to Adjourn (Moved by Jeff Rea, 2nd by Wilbur Boggs) o Roll Call Vote: Ayes- Jeff Rea, Wilbur Boggs, Larry King, Rachel Tomas-Morgan, Keana Baylis, Breanna Allen, Alkeyna Aldridge, o Opposed: None (0) ▪ Seven (7) Ayes, Meeting is Adjourned at 5:32pm Notes and Action Items