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Home My WebLink About04072022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, Regular Meeting and Special Meeting Minutes of March 17, March 22, and March 31, 2022 2. OPENING OF BIDS A. 2022-2023 Water Treatment Chemicals 1. Funding: PR-00015439 B. 2022 VPA Athletic Court Renovations, Phase II - Bid Package 1 – Project No. 121-033A 1. Funding: PR-00015677 3. AWARD BIDS AND APPROVE CONTRACTS A. Randolph Park Area Improvements – Project No. 120-049 1. Company: Milestone Contractors North, Inc. 2. Amount: NTE $139,465 3. Funding: PR-00014497 B. 2022 Street and Sewer Material Bid – Project No. 122-028 1. Company: Ozinga Ready Mix Concrete, Inc. a) Division A, Items A-1, A-2, A-3, A-4, A-6, A-7, and A-8 2. Company: Smith Ready Mix. a) Division A, Item A-5 3. Company: Rieth-Riley Construction Co., Inc. a) Division B, Items B-1. B-2, and B-5 4. Company: Klink Trucking Inc. a) Division B, Items B-4, and B-6 5. Company: Klink Trucking Inc. and Rieth-Riley Construction Co., Inc. a) Division B, Item B-3 6. Company: Ferguson Waterworks a) Division C 7. Company: American Highway Products a) Division D 8. Division E: No bids Received. Will Proceed to Open Market. 9. Division F, Items F-1 through F-7: Bid Rejected as Non-Responsive – Furguson Waterworks. Will Proceed to Open Market. 10. Company: K-Tech Specialty Coatings a) Division F, Item F-8 11. Company: Bit-Mat Products of Indiana a) Division G 12. Funding: PR-00015077 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 C. 2022 Asphalt Materials Bid – Project No. 122-029 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: Unit Prices; A-1 $77, A-2 $77, A-3 $70, A-4 $49, A-5 $90, A-6 $102, A-7 $122 3. Funding: PR-00015079 D. 2022 Contractor Paving Round 1 – Project No. 122-008 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $1,350,781.84; Base Bid and Alternate No. 1 3. Funding: PR-00015103 4. CHANGE ORDERS A. Traffic Signal Detection Improvements – Project No. 120-046 1. Company: JBL Signals and Lighting, LLC 2. Change Order No.: 1 3. Description of Change: Removal of Three (3) Intersections and the Addition of On-Call Services 4. Percent of In/Decrease: 0% 5. Total Amount: $166,254 6. Funding: PO-00013627 B. Olive Street Reconstruction, Phase I – Project No. 114-064 1. Company: INDOT & Milestone Contractors North, Inc. 2. Change Order No.: 14; Final Recommendation for Acceptance 3. Increase Amount: $58,185.62; Total ($0 Local) 4. Percent of Increase: 1.74% 5. Total Percent of Change: 15.47% 6. Revised Contract Amount: $3,854,945.45 7. Funding: PO-0009357 5. PROJECT COMPLETION AFFIDAVITS A. Reinstallation of SJHS Flashing Crosswalk Sign Foundations – Project No. 121- 080 1. Company: Martell Electric, LLC 2. Final Contract Amount: $2,378 3. Funding: PR-00013870 B. 2021 Curb and Sidewalk Repair – Project No. 121-001 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $454,193 3. Funding: PO-0010116 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 C. Edison Filtration Fan Replacement – Project No. 121-069 1. Company: Ideal Consolidated Inc. 2. Final Contract Amount: $4,020 3. Funding: PO-0014641 D. Permanent Municipal Sanitary Sewer Easement – Project No. DP-20-041 1. Company: DEV H12, LLC (Drive and Shine) 2. Description: Sanitary Sewer Extension on State Road 23 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Deed of Dedication – Bartlett Street Roundabout, Phase II 1. Description: Right of Way for Bartlett and Michigan Roundabout Project No. 114-032B B. Amendment No. 1 to Owner-Engineer Agreement – Lawson-Fisher Associates P.C. 1. Description: On-Call Drainage Design – Project Development Services Project No. 120-010 2. Amount: NTE $3,500 (Hourly); New Total $23,500 3. Funding: PO-0006377 C. Professional Services Agreement – Troyer Group 1. Description: Local Public Agency Services for Safe Routes to School Muessel Primary and Holy Cross School, DES#1900447 2. Amount: NTE $188,500; Cost Share by INDOT (80% Federal / 20% Local) 3. Funding: PR-00016029 D. Professional Services Agreement – Shrewsberry & Associates 1. Description: Local Public Agency Services for Safe Routes to School Our Lady of Hungary Neighborhood, DES#2100025 2. Amount: NTE $120,000; Cost Share by INDOT (80% Federal / 20% Local) 3. Funding: PR-00016027 7. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: Bald Mountain LLC a) Location: 201 S. Main Street b) Description: Installation of a Black Aluminum Fence c) Favorable Recommendations/See Comments CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 B. Encroachments/Revocable Permits 1. Applicant: The Early Bird Eatery, LLC a) Location: 117 E. Wayne St. b) Description: Install Fencing and Planters c) Favorable Recommendations/See Comments C. Licenses 1. Type: Public Parking Facility a) Applicant: Memorial Hospital/Beacon Health System; Three (3) Garages b) Date/Time: Seven (7) Days per Week, Twenty-Four (24) Hours per Day c) Location: 100 Navarre St., 621 Memorial Dr., 707 N. Michigan St. d) Favorable Recommendations/See Comments; Bartlett Garage Not in Compliance with City Code 4-39 D. Sidewalk Café Permits 1. Applicant: The Early Bird Eatery, LLC a) Location: 117 E. Wayne St. b) Monday-Friday 8:00 a.m. to 2:00 p.m., Saturday & Sunday 9:00 a.m. to 2:00 p.m. c) Favorable Recommendations 8. STREET/ALLEY VACATIONS A. Applicant: Elliot Properties, LLC c/o Terry Lang, PS 1. Location: Alley at 1023 Quimby St. 2. Purpose: Vehicle Access 3. Unfavorable Recommendations and Does Not Meet Three (3) of the I.C. 36-7- 3-13 Criteria B. Applicant: Five Corners LLC c/o Robert Nichols 1. Location: Alley East Side of South Bend Ave. between Corby Blvd. & Campeau St. 2. Purpose: Combine Property for New Mixed-Use Development 3. Favorable Recommendations/See Comments and Meets All I.C. 36-7-3-13 Criteria 9. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52469 Blue Winged Trail – Water/Sewer 10. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAL A. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Rd. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 7, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 11. RATIFY BONDS A. Excavation Bonds 1. Verita Telecommunications Corp., Approved effective March 23, 2022 2. Asplundh Construction, LLC, Approved effective March 23, 2022 B. Occupancy Bonds 1. Verita Telecommunications Corp., Approved effective March 23, 2022 2. Asplundh Construction, LLC, Approved effective March 23, 2022 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-32959, GBLN-33286, GBLN-33426 a) Date: 03/22/2022 b) Amount: $1,356,322.29 2. Claim Nos.: GBLN-33326, GBLN-33692, GBLN-33693 a) Date: 03/22/2022 b) Amount: $719,504.68 3. Claim Nos.: GBLN-33966, GBLN-33942 a) Date: 03/29/2022 b) Amount: $2,255,968.01 4. Claim Nos.: GBLN-33740, GBLN-33707, GBLN-33914 a) Date: 03/29/2022 b) Amount: $1,696,230.35 5. Claim Nos.: GBLN-33971, GBLN-33972, GBLN-33957 a) Date: 03/30/2022 b) Amount: $577,333.75 6. Claim Nos.: GBLN-34040, GBLN-34044, GBLN-34051 a) Date: 04/04/2022 b) Amount: $1,267,317.37 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.