HomeMy WebLinkAboutOpening of Bids - 2022 Street and Sewer Material Bid Proj No. 122-028 - Bit-Mat Products of IndianaCONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
2022 Street and Sewer Material Bid
Project No. 122-028
March 2022
Prepared for
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Department of Public Works
Division of Engineering
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Registered Professional Engineer
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FOR BIDS DUE: 9:00 a.m., March 22, 2022
City of South Bend, Indiana
Department of Public Works
2022 Street and Sewer Material Bid
Project No. 122-028
Notice to Bidders
General Conditions
Special Provisions
City of South Bend Contractor's Bid for Public Work Form
Version 09/29/2021 Table of Contents
1 Page
9 Pages
11 Pages
20 Pages
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed
electronic bids at b wbids(a)soutltbendin.«ov until 9:00 a.m., Local Time, on March 22, 2022 for the following:
2022 Street and Sewer Material Bid
Project No. 122-028
The Title of the Bid and Project Number (where applicable) as described above must be included in the
subject line of the email to which you have attached your bid. The name of the company/vendor, address,
contact email address and phone number must be included in the body of the email. Detailed instructions
and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at
southbendin.gov/bids.
This project includes the furnishing of materials to be used by the Street Department, Sewer Department,
and other City of South Bend agencies for the year 2022 and the first part of the year 2023. All more
particularly described in specifications prepared by Scott Kreeger, phone (574) 235-9245.
The Contract Documents are on file and available for public inspection or purchase commencing on the
first advertise date during regular working hours at American Reprographics Company ("ARC", located at
1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944,
toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every
set of documents for all bidders. Additionally, the Contract Documents will be available that same day for
inspection at MACIAF, 212 W. Colfax Ave. South Bend, IN 46601.
Each bidder or contractor (hereinafter the contractor) must comply with "City of South Bend EEO
Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it
intends to use on this construction contract and all other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and conditions of these
bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business Enterprises
(W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder
to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible
Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the
right to request supplemental information provided by the bidder, and may also conduct random
inquiries of the bidder's current and previous customers regardless of pre -qualified status.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus any alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Theresa Heffner, Clerk
Publish two (2) times:
February 25, 2022
March 4, 2022
Version 09129/2021 Notice to Bidders
CITY OF SOUTH BEND
STATEMENT OF POLICY
The Board of Public Works of the City of South Bend has adopted the following policy regarding
the receipt of sealed bids:
All sealed bids submitted to the Board of Public Works must be
received in the Board of Public Works Office, 1316 County -City
Building, South Bend, Indiana, no later than the advertised time on
the advertised date of the bid opening.
It shall be the responsibility of the bidder to see that his/her bid is
received prior to the deadline stipulated in the bid advertisement.
Bids submitted by mail and received after the advertised time
deadline will not be considered by the Board.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Theresa Heffner, Clerk
NOTE: Incoming mail does not reach the Board of Public Works until after 9:00 a.m. Local
Time. If you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening date and time.
Version 10/13/2021 General Conditions - 1
CITY OF SOUTH BEND
EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING
PROVISIONS DIVERSITY UTILIZATION
it is the policy of the City of South Bend to provide equal employment and business opportunity
for all persons, partnerships, companies, and corporations in accordance with the rules, regulations
and guidelines of the applicable federal, state and local laws. This policy of equal employment and
business opportunity shall apply to every contractor or subcontractor bidding or holding a public
contract with the City of South Send.
In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part
of every construction contract entered into by the City of South Bend and all subcontractors
entered into pursuant to any such contract and the bidder hereby certifies that itthe/she will abide
by these provisions.
The contractor will not discriminate against any applicant or employee because of
race, color, religion, sex, national origin, or handicap. The contractor will take
affirmative action to ensure that all applicants or employees are treated fairly and
equitably. Such action shall include but not be limited to the following: hiring, up-
grading, demotion or transfer, recruitment, advertising, lay-offs or termination, rates
of pay or other forms of compensation and selection for training including
apprenticeship programs.
The contractor shall agree to post in conspicuous places available to employees and
applicants, notices to be provided setting forth the provisions of the Non -Discrimination
Clause.
The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, or national
origin.
The contractor will send to each labor union or representative of workers with
which it/ he/she has a bargaining agreement or other contract or understanding, a
notice to be provided, advising the labor union or worker's representatives of the
contractor's commitment under this section, and shall post copies of the notices
in conspicuous places available to applicants and employees.
The contractor will comply with all provisions of Executive Order 11246 (as amended
by 11375) and of the rules, regulations and relevant orders of the Department of Labor.
Subpart B --Contractors' Agreements
Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government
contracting agencies shall include in every Government contract hereinafter entered into the following
provisions:
"During the performance of this contract, the contractor agrees as follows:"
"(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The contractor
will take affirmative action to ensure that applicants are employed, and that
employees are treated equally during employment, without regard to their race,
color, religion, sex or national origin. Such action will include, but not be limited to
the following: employment, upgrading, demotion, or transfer; recruitment or
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recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the
provisions of this nondiscrimination clause."
"(2) The contractor will, in all solicitations or advertisements for employees placed by
or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex or national
origin."
"(3) The contractor will send to each labor union or representative of workers with
which it/ he/she has a collective bargaining agreement or other contract of
understanding, a notice, to be provided by the agency contracting officer, advising
the labor union or workers' representative of the contractor's commitments under
Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post
copies of the notice in conspicuous places available to employees and applicants for
employment."
"(4) The contractor will comply with all provisions of Executive Order No. 11246 of
September 24, 1965, and of the rules and regulations, and relevant orders of the
Secretary of Labor."
"(5) The contractor will furnish all information and reports required by Executive Order
No. 11246 of September 24, 1965, and by the rules, regulations, and orders of
the Secretary of Labor, or pursuant thereto, and will permit access to his books,
records, and accounts by the contracting agency and the Secretary of Labor for
purposes of investigation to ascertain compliance with such rules, regulations, and
orders."
"(6) In the event of the contractor's noncompliance with the nondiscrimination
clauses of this contract or with any of such rules, regulations, or orders, in this
contract may be cancelled, terminated or suspended in whole or in part and the
contractor may be declared ineligible for further Government contracts in accordance
with procedures authorized in Executive Order No. 11246 of September 24, 1965, and
such other sanctions may be imposed and remedies invoked" as provided in
Executive Order No 11246 of September 24, 1965, or by rule, regulations, or order of
the Secretary of Labor, or as otherwise provided by law."
"(7) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontractor or vendor.
The contractor will take such action with respect to any subcontract or purchase
order as the administering agency may direct as a means of enforcing such
provisions including sanctions for noncompliance: Provided, however, that in the
event a contractor becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such direction by the administering agency
the contractor may request the United States to enter into such litigation to protect
the interests of the United States."
The applicant further agrees that it will be bound by the above equal opportunity
clause with respect to its own employment practices when it participates in federally
assisted construction work: Provided, that if the applicant so participating is a State
or local government, the above equal opportunity clause is not applicable to any
agency, instrumentality or subdivision of such government which does not participate
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in work on or under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and
relevant orders of the Secretary of Labor, that it will furnish the administering
agency and the Secretary of Labor such information as they may require for the
supervision of such compliance, and that it will otherwise assist the administering
agency in the discharge of the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or
contract modification subject to Executive Order 11246 of September 24, 1965, with
a contractor debarred from, or who has not demonstrated eligibility for, Government
contracts and federally assisted construction contracts pursuant to the Executive
Order and will carry out such sanctions and penalties for violation of the equal
opportunity clause as may be imposed upon contractors and subcontractors by the
administering agency or the Secretary of Labor pursuant to Part li, Subpart D of the
Executive Order. In addition, the applicant agrees that if it fails or refuses to comply
with these undertakings, the administering agency may take any or all of the following
actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan,
insurance, guarantee); refrain from extending any further assistance to the applicant
under the program with respect to which the failure or refund occurred until satisfactory
assurance of future compliance has been received from such applicant; and refer the
case to the Department of Justice for appropriate legal proceedings.
* Corrected to read 'invoked" In the original text the word "involved" was printed in error.
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MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
The City of South Bend, Indiana has shown its commitment to addressing Minority and Women's Business
Enterprise ("MWBE") participation in public contracting through the adoption of the City of South Bend
Ordinance No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to
employment because of race, sex, religion, color, national origin, ancestry, age or disability that does not
affect that person's ability to perform work.
Minority and Women's Business Enterprises are described in the Ordinance. A list of MBEs and WBEs
(both certified and non -certified) can be found on the Indiana Department of Administration website:
http://www.in.gov/idoa/. Documentation shall be pFevided with the bid that states the IVIBEs and-W-REAs that.
FaillUF9 tG eitheF FAe9t thP- PARE and- 1 139 goals or- to PF9Viide evidenGe of gGed faith effeFts for- the
Bidders &h4A are encouraged to demonstrate good faith efforts participation from MWBEs on this Project
and supply written documentation evidencing such efforts by using Forms MBE -2.0, Evidence of Good
Faith Efforts and WBE-2.0, Evidence of Good Faith Efforts and Forms MBE -2.1, MBE Contacted and WBE-
2.1, WBE Contacted. Such documentation shall include, but is not limited to, the following items.-
a.
tems:a. A listing of all M/WBEs contacted including: (1) the name and address of the M/WBE; (2) the date
of contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type
services or goods requested; and (5) the result of the contact.
this --rv7cz tc
All bidders are actively encouraged to reach out to the MNVBEs in St. Joseph County, Indiana, other Indiana
counties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting
business partnerships.
Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable
federal, state, and local laws.
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CITY OF SOUTH BEND'S GUIDELINES FOR GOOD FAITH
EFFORTS BY CONTRACTORS IN MEETING MWBE CONTRACT
GOALS
Under the City of South Bend's Minority and Women's Business Enterprise (MWBE) Inclusion Program
Plan (COSB Inclusion Plan), the City of South Bend (the City) is authorized to set "contract specific" goals
to increase MWBE participation in City contracts and procurements.
MWBE participation goals are set based on availability of MWBE contractors within the City's geographic
market area identified in the City's Disparity Study.
For contractors bidding on a construction, services, supplies or equipment contract where goals have been
set for all or parts of the project, below is information relevant to "good faith efforts" to meet the contract
goal.
When the City sets a contract goal, that means MWBE's are in fact available to perform work on the
contract. Project bidders must try diligently to meet the goal. Failure to make a good faith effort may
result in rejection of your bid as non-responsive to the contract.
Good faith efforts means actions undertaken by a contractor to achieve a contract goal which, by their
scope, intensity, and appropriateness to the objective, can be reasonably expected to fulfill the Program's
goals (City's Inclusion Plan, Section 4.B., No. 21).
A good faith effort is fully reviewable by the City. Where a contract goal is not met, contractors must
provide as much information as possible to help the City assess the contractor's good faith efforts
to achieve the goal. Inadequate proof of good faith efforts may result in a finding that the contractor
was non-responsive, causing its bid to be rejected even if it is the lowest.
Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract MWBE
participation goal. Mere pro forma efforts are not good faith efforts. To satisfy the good faith efforts test:
A prime contractor may not reject a MWBE's bid solely because it is not the lowest bid received
from subcontractors. If the MWBE's costs are reasonable and not excessive, the MWBE's
quote or bid presumptively should be accepted on a contract requiring goals even if the
MWBE's bid is not the lowest one received. However, if an MWBE's bid or quote is
unreasonable or excessive, the prime contractor may reject the bid on that basis. The
contractor has the burden of demonstrating the excessiveness or unreasonableness of the
MWBE's bid or quote. Because the City must determine whether a MWBE quote was
unreasonable or excessive, Contractors must provide the City with copies of each MWBE
and non MWBE quote submitted to the bidder when a non-MWBE was selected over an
MWBE.
• A contractor may not reject a MWBE as being unqualified without sound reasons based on a
thorough investigation of the MWBE's capabilities. If a prime contractor rejects a MWBE as
unqualified, the Contractor must provide the City with good reasons for this. The MWBE's
industry standing or membership in a specific group, organization, political or social affiliation
(example: union v. non-union) is not a basis to reject the MWBE for lack of qualification.
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• The ability or desire of a prime contractor to perform the work of the contract with its own
organization team does not relieve the prime contractor of the need to make good faith efforts
to use MWBE sub contractors to meet the contract goal.
EXAMPLE: Total Project Estimate is $500,000. An MWBE goal of 10% is set for a specific part of the
project, i.e., $50,000. Only one MWBE submits a quote to the prime contractor, and it is $50,000. A non
MWBE submits a quote of $45,000. Rejecting the MWBE bid may not meet the requirement of making a
good faith effort to meet the contract goal because: 1) the MWBE quote is within the goal percentage and
dollar amount set for MWBE participation on the project; 2) selection of the MWBE quote guarantees that
the contractor meets the set goal and that its bid will be deemed responsive; and 3) the difference between
the MWBE and non MWBE quotes is not significant in terms of the overall contract amount (i.e., 1 % of total
contract).
If the MWBE's quote is $53,000 and the non-MWBE bid is $50,000, it may yet not be demonstrative of a
good faith effort to reject the MWBE solely because the MWBE's quote is not the lowest. The excess is not
greatly significant to the total contract cost, and it could reasonably be expected to be made up elsewhere
in the contract while guaranteeing full goal compliance.
The above examples are illustrative only. The City will make a fair and reasonable judgment as to good
faith efforts based on all information and documentation provided by bidders and taking into account the
Quality
Quantity, and
Intensity
of the efforts made by a contractor to meet the contract goal.
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GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WITH BID
If a contractor's bid does not meet the goal set for the contract, the contractor must submit evidence of
good faith efforts with its bid so the City can determine whether the contractor is a responsive bidder. If
the contractor's bid meets the MWBE goal, evidence of good faith effort is not required, but it would be
prudent to include some evidence in case an error was made.
The information required of a contractor who has not achieved the contract goal to show good faith efforts
can be found in the South Bend Inclusion Program Plan at Section 8.B.3.d. as follows:
(b) Where the bidder cannot achieve the contract goal, the bidder must provide proof of having
made good faith efforts to meet the goal. In making this determination of whether to issue a goal waiver,
the City will consider, at a minimum, the bidder's efforts to:
(1) Solicit through all reasonable and available means (e.g., attendance at pre-bid
meetings, advertising and written notices) the interest of all MWBEs in the scopes of work
of the contract. The contractor shall provide interested MWBEs with timely, adequate
information about the plans, specifications, and requirements of the contract to allow
such firms to respond to the solicitation. The bidder must follow up initial solicitations with
interested MWBEs.
(2) Select portions of the work to be performed by MWBEs in order to increase the
likelihood that the contract goal will be achieved. This includes, where appropriate,
breaking out contract work items into economically feasible units to facilitate participation,
even when the bidder would otherwise prefer to perform these work items with its own
forces. It is the bidder's responsibility to make a portion of the work available to MWBEs
and to select those portions of the work or material needs consistent with the availability
of such firms to facilitate their participation.
(3) Negotiate in good faith with interested MWBEs. Evidence of such negotiation includes
the names, addresses, and telephone numbers of firms that were contacted; a
description of the information provided regarding the plans and specifications for the work
selected for subcontracting; and why agreements could not be reached. The bidder may
not reject MWBEs as being unqualified without sound reasons based on a thorough
investigation of their capabilities. That there may be some additional costs involved in
finding and using MWBEs is not in itself sufficient reason for a bidder's failure to meet the
contract goal, as long as such costs are reasonable. The ability or desire of a bidder to
perform the work of a Contract with its own organization does not relieve it of the
responsibility to make good faith efforts on all scopes of work within which subcontracting
opportunities are available.
(4) Make efforts to assist interested MWBEs in obtaining bonding, lines of credit, or
insurance as required by the City or the bidder, where appropriate.
(5) Make efforts to assist interested MWBEs in obtaining necessary equipment, supplies,
materials, or related assistance or services, where appropriate.
Materials that should be submitted to support a contractor's good faith efforts include:
• Copies of advertisements, notices, or solicitations from contractor to MWBE's-- to include
date and time of issuance;
• A list of all locations where advertisements or notices to MWBE's were placed or
solicitations sent;
Copies of communication between contractor and MWBE's in response to contractor's
advertisements, notices, or solicitations;
Proof of contractor's break-out of contract items into units feasible for performance by
WMBE's;
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• Proof of communications between the contractor and MWBE regarding negotiations for
agreements, and why agreement could not be reached, as stated more specifically in
above Subsection (b) (3);
• Proof of bids or quotes from MWBE's and those from non MWBE's when non MWBE's bid
or quote is used;
• Proof of efforts made by contractor to assist MWBE to participate in contract, where
appropriate; and
• Any other information tending to show that Contractor made active, aggressive efforts to
meet the MWBE participation goal but despite good faith efforts was unable to do so.
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DEPARTMENT OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
SPECIAL PROVISIONS
2022 Street and Sewer Material Bid
Project No. 122-028
PROJECT DESCRIPTION
This project includes the furnishing of materials to be used by the Street Department, Sewer
Department, and other City of South Bend agencies for the year 2022 and the first part of the
year 2023. All prices will remain in effect until April 28, 2023. This bid will be awarded to the
lowest responsible bidder for each line item or Division, dependent on the needs of the
City of South Bend. The Contractor does not need to supply unit prices for all items in
each Division to be eligible for award. All items will be awarded per unit prices and the
quantities shown for each item are approximate quantities only. Actual quantities purchased may
be greater or less than the quantities shown on the bid tab.
The contract(s) pursuant to these specifications shall be awarded to the lowest responsible and
responsive vendor for each line item or division.
II. PREVAILING SPECIFICATIONS AND DESIGN & CONSTRUCTION STANDARDS
The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN &
CONSTRUCTION STANDARDS, most recent version, are to be used on this project.
Each Bid provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION
STANDARDS prior to submitting a Bid.
Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the
2022 INDOT Standard Specifications for the letting effective after September 1, 2021.
These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING
SPECIFICATIONS.
In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING
SPECIFICATIONS, the SPECIAL PROVISIONS will govern.
III. BIDDING REQUIREMENTS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 102
B. Additions:
1. Each Bid provider shall completely execute and submit the following documents with the
Bid:
a. City of South Bend Contractor's Bid for Public Worm Form
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IV
V
VI.
VII
Contractor's Non -Collusion and Non -Debarment
Investment with Iran, Employment Eligibility
Commitment and Certification of use of United
Products.
c. Responsible Bidder Checklist
TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions:
Affidavit, Certification Regarding
Verification, Non -Discrimination
States Steel Products or Foundry
1. Where the term "or equal" is used in these specifications, the Bid provider deviating from
specified item shall file with his/her Bid a letter fully explaining and justifying his/her
proposed article or equal. The City of South Bend shall be the sole judge in determining if
the "or equal" offered meets the specification.
TAX EXEMPT
A. Prevailing Specifications: None
B. Additions:
Materials and properties purchased under contract with the Owner that becomes a
permanent part of the structure or facilities constructed are not subject to the Indiana Gross
Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon
award.
INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions:
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its
agents, officers and employees, from all costs, losses, claims and suits, including court
costs, attorney fees, and other expenses, arising from or out of the negligent performance
of this Contract by Contractor, or because of arising out of any defect in the goods,
materials or equipment supplied by the Bid provider.
AWARD OF CONTRACT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 103
B. Additions:
1. All Bids will remain subject to acceptance for sixty (60) calendar days after the day of the
Bid opening, but the City of South Bend may, in its sole discretion, release any Bid and
return the Bid security prior to that date.
2. Successful bidder from award notice will have fourteen (14) calendar days to submit a fully
executed contract, Certificated of insurance, and other require documents from either the
awarded contactor and/or the subcontractors. Failure to comply within the award period
may be cause for the Board of Public Works to rescind the award.
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Vlll. CONTROL OF WORK
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City
of South Bend, Indiana acting through his authorized representatives.
IX. LEGAL RELATIONS
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 107
B, Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The
Engineer, where mentioned in these documents, is the City of South Bend Department of
Public Works, Division of Engineering.
2, The Contractor shall apply for and obtain any and all required permits for the work from
local, state, and federal agencies and shall comply with permit requirements, including the
St. Joseph County 1 City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the
Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified
and registered with the Secretary of State of Indiana to engage in business within the State
of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The
Owner reserves the right to immediately terminate the public work project awarded should
the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and
such violation shall result in the forfeiture of Contractor's performance bond to the Owner.
X. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor's failure to perform any of its obligations under
this contract including failure to commence work at the time specified, failure to perform
the work in accordance with these specifications, unauthorized discontinuation of the work,
failure to carry out the work in a manner acceptable to the City, failure to observe Federal,
State, or local laws or regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may
permit Contractor ten (10) calendar days after the date of the notice to cure the default. If
the default is not cured within the ten (10) day cure period, the City may at any time
thereafter terminate this contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those
remedies provided under separate provisions of this contract, the right of set-off against
any payments due or to become due to the Contractor against the retainage, the right to
take over and complete the Work. If the City notifies Contractor that City is invoking its right
to complete the Work, all rights that the Contractor has in order under Contractor's
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subcontracts are assigned to the City, subject to the City's right to take assignment of all
or only selected subcontracts at the City's discretion. The sole obligation accepted by the
City under such subcontracts is to pay for Work satisfactorily performed after the date of
the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other
document that may be necessary in the sole opinion of legal counsel to the City's Board of
Public Works to evidence compliance with this provision. The Contractor shall promptly
deliver such documents upon the City's request. In the case of such assignment, unless
otherwise agreed in writing, The Contractor remains liability to subcontractors for any
payment already involved, and for any claim, suit or cause of action based upon or resulting
from any error, omission, negligence or other breach of contract by the Contractor, its
officers, employees, or agents arising prior to the date of assignment to the City.
XI. CORRECTIVE ACTIONMAMAGES
A. Prevailing Specifications: None
B. Additions:
1. Failure to deliver concrete or asphalt materials within NINETY (90) minutes time of scheduled
delivery will result in damages charged to the supplier in the amount of time plus expenses
plus overhead charged.
2. Should a supplier of concrete or asphalt become overbooked for deliveries one or more days
of a week that supplier shall notify the City's representative ordering the material at least two
(2) working days in advance.
In the event the initial test results indicate a failure, the contractor will immediately contact
the independent testing agency in order to complete the confirmation testing. The receipt of
the test report indicating the failure in the mix will immediately trigger the corrective
action/damages process. The Contractor will be considered placed on notice upon receipt of
the testing report from the independent laboratory. If a back-up sample was not taken nor if
there is not enough of the original sample to complete confirmation testing, the original test
will be binding. There will be no coring of placed materials for confirmation testing. The
contractor is solely responsible for making any and all corrections to the material mix in order
to meet the requirements in the mix design.
4. The corrective action/damages are set forth as follows:
a. The damages will be for all of the specific mix design/material delivered on the day
the sample was taken.
b. Damages are progressive for each specific mix design. The material costs for the
day the sample was taken will be reduced by the following percentages
i. First test failure — 10% reduction of actual material cost.
ii. Second test failure — 20% reduction of actual material cost.
iii. Third test failure — 30% reduction of actual material cost.
iv. Fourth and all successive test failures — 50% of reduction of actual
material cost.
The City of South Bend reserves the right to accelerate the corrective action/damages
procedure or to require the contractor, at his expense, to remove and replace the material in
Version 09129/2021 Special Provisions - 4
the event the failure in the material delivered may cause physical or property damage to the
public.
6. The parties recognize that time is of the essence in regard to this Contract and that City will
suffer financial loss if the equipment, supplies, services are not delivered within the times
specified on the Contract.
a. It is agreed between the parties hereto that if Contractor shall not deliver the
equipment, supplies, services and/or other obligations by the date specified in the
Contract, City shall use the bid bond or certified check of bidder as liquidated
damages
b. Should the Contractor fail to provide or perform the equipment, supplies, services
and/or other obligations pursuant to the Contract, and should the City then elect to
bid a new project that will replace the Contract, any bid for the project from
Contractor will be considered only if Contractor can demonstrate the ability to
deliver and perform the equipment, supplies, services and/or other obligations in
a timely fashion.
c. It is agreed between the parties hereto that if Contractor shall not deliver the
equipment, supplies, services and/or other obligations by the time specified in the
Contract, City shall award all or part of the material to the next lowest bidder.
XII. DELIVERY
A. Prevailing specifications/INDOT Standard Specification Section: None
B. Additions:
1. Items shown in the specifications to be delivered shall be delivered to the Bureau of Streets
at 731 South Lafayette or to other sites within the City of South Bend designated by the
City's representative ordering the material. Delivery dates shall include weekends and
holidays as designated by the representative ordering the material.
2. Each load of loose materials must be fully tarped or covered from origin to the point of
delivery to minimize loss from blowing and change of moisture content.
3. Items shown in the Specifications to be picked up by the City shall be picked up by the City
at the successful bidder's plant or warehouse. The plant or warehouse must be within
the South Bend City limits or within five miles of the Public Works Service Center,
and it must be within 15 minutes driving time via approved truck route(s) of the
Public Works Service Center. Loading shall be done by the supplier.
4. Duplicate weight tickets will be provided for each load. Each ticket will bear a serial number,
increasing in number with each load. No ticket number shall ever repeat.
5. The vendor for items in Division A and Division B shall designate a representative and an
alternate that shall be available for at least one (1) hour no later than Thursday of each
week for a coordination conference to discuss the City of South Bend's prospective order
for the upcoming calendar week. The vendor shall guarantee availability of materials of
each type and in such quantity for each day of the following week as agreed to in the
conference. Quantities shall may be less than or greater than 5% of the agreed upon
amounts. If such materials are not available at the time of delivery as agreed, the vendor
shall at its option remedy the situation by one of the following means:
Version 09/29/2021 Special Provisions - 5
a. Arrange for the City of South Bend to pickup its order within one (1) hour of the agreed
schedule at another location within five (5) miles of the South Bend City limits at no
additional cost to the City of South Bend.
b. Provide a substitute material equal to or greater than the prevailing specifications at a
cost identical to the cost of original unit price. All substitute materials shall be approved
by Engineering prior to delivery.
c. Within three (3) working days of the failure to deliver, with its own forces and equipment
lay the materials into place at the location the Bureau of Streets has prepared and
readied for paving. Such paving shall be done in a workmanlike manner, according to
the Standard Specifications for the type of material being used, at no additional cost to
the City.
6. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
7. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
S. In some cases, at the discretion of the City, inspection of the commodities or equipment
will be made at the factory, plant, or other establishment where they are produced before
shipment.
The City reserves the right to inspect and have any goods tested after delivery for
compliance with the Specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of defects.
10. The bid proposal shall specify as per unit cost of delivery for all items specified for delivery.
Award may be made to a company for just delivery and not necessarily for the purchase of
the material.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2022, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days.
2. There will be NO Retainage.
3. Contractor shall invoice using the same nomenclature as specified in the bid proposal for
all items.
XIV. DIVISION A: PCC MATERIALS
A. Prevailing specificationsliNDOT Standard Specification Section: 213, 502, 504, 506, 901, 904,
912, 913
B. Additions:
Version 09/29/2021 Special Provisions - 6
1. Non -chloride accelerator shall be added to Class A Concrete or Class A High Early
Concrete at the City's request.
a. Each unit of non -chloride accelerator shall correspond to the quantity of additive
required to obtain the specified composition (0.5%, 1%, or 2%) per cubic yard of
concrete,
b. The payment for adding the non -chloride accelerator will be made for each cubic
yard of concrete with the additive ordered.
2. The requirements for 7 Bag PCC Material are as follows:
a. The fine aggregate shall be at least 35% but not more than 45% of the total weight
of the aggregate in each cubic yard. Proportions will be based upon SSD
aggregates.
b. The CMD shall produce workable concrete mixtures, with the minimum amount of
water, having the following properties:
Minimum Portland cement content
658lbs/cu yd
Maximum water/cement ratio
0.45
Minimum Slump
2 in.
Air Content
6.5% +/- 1.5%
Minimum Flexural Strength, third point loading
300PSI @ 24hr
Minimum Flexural Strength, third point loading
500PSI @ 3 days
3. Delivery cost shall be included in the unit cost for each of the following line items within
this Division: A-1, A-2, A-3, A-4, and A-5.
XVI. DIVISION B: AGGREGATE MATERIALS
A. Prevailing specifications/INDOT Standard Specification Section: 301, 302, 303, 621, 904, 914
B. Additions:
1. The requirements for No. 23 Slag Sand Mix are as follows:
Sieve Size
Percent Passing
1/2"
318"
100%
No. 4
80-100%
No. 8
60-90%
No. 16
40-65%
No. 30
25-40%
No. 50
10-30%
No. 100
5-20%
No. 200
0-10%
2. Topsoil must be screened and free of foreign debris.
Version 09/29/2021 Special Provisions - 7
3. Topsoil will be tested for PH level.
4. Delivery cost shall be included in the unit cost for each of the following line items within
this Division: B-1, B-2, B-3, B-4, and B-6.
XVII. DIVISION C: SEWER MATERIALS -CASTINGS
A. Prevailing specifications/INDOT Standard Specification Section: 908, 907, 910
B. Additions:
1. The manhole 1040A cover and frame shall be the following:
a. Cover: East Jordan Iron Works manhole cover 1040A, Neenah R-1642, U.S. Foundry
206- Ring & TL Cover- INDOT Type 4 or approved equal
(i) Manhole covers must be labeled "City of South Bend" with "Storm" or "Sanitary"
b. Frame: East Jordan Iron Works manhole frame 1045, Neenah R-1642, U.S. Foundry
206 INDOT Type 4, or approved equal.
2. The catch basin cover and frame shall be the following:
a. Cover: East Jordan Iron Works catch basin cover (grate) 1020-M1, Neenah R -4380-
17-D or approved equal
b. Frame: East Jordan Iron Works manhole frame 2996 or approved equal
XVIII. DIVISION D: SEWER MATERIALS - RISERS
B. Prevailing specifications/INDOT Standard Specification Section: 908, 907, 910
C. Additions:
1. Manhole risers shall conform to the following:
a. All risers shall include pivoted turnbuckle adjustable riser rings.
b. Adjustable turnbuckle must be pivoted on 304 stainless steel roll pins at both ends
which eliminates binding of mechanism when expanding or contracting manhole
riser.
C. The linkage assembly shall not contain tac-welds.
d. The linkage shall pivot inside a solid'/" thick bar. The linkage shall accommodate
an adjustment to the diameter of the ring of/" in either direction (larger or smaller).
e. The ring must be a single piece assembly, with no loose parts.
f. Riser must expand to obtain full circumferential engagement.
Version 09/29/2021 Special Provisions - 8
g. The riser shall not obstruct entrance to a manhole. There are no extensions to
hinder men or equipment using the manhole.
h. All moving parts and mating surfaces are zinc plated with dichromate finish or
stainless steel. Skirts are G90 galvanized.
i. Skirt must be welded 85% of the circumference of riser.
j. Manhole riser allows efficient application of the pivoted turnbuckle so that 60 lbs.
force applied 7" from center of turnbuckle exerts 5600# tangential force in the riser
ring. This enables the riser ring to be forced to fit worn out of round manhole lid
seats and still exert a great force on the side walls for holding power.
k. Manhole risers shall be color coded prior to delivery based on the following:
Ring Diameter
Color
20 314" D
Silver
21 314" D
Blue
22 118" D
Red
22 114" D
Yellow
23" D
Green
23 518" D
Black
25 112" D
Fluorescent Orange
26" D
Orange
26 112" D
Gold
XIX. DIVISION E: TRAFFIC MATERIALS
B. Prevailing specificationsllNDOT Standard Specification Section: 808, 909, 921
C. Additions:
1. High Build Fast Dry Waterborne Traffic Paint:
a. High Build Fast Dry Waterborne Traffic Paint must meet and exceed the chemical
composition and performance requirements of Federal Specification TT -P -1952F
Type III.
b. High Build Fast Dry Waterborne Traffic Paint must be environmentally friendly 100%
acrylic emulsion traffic paint containing less than 100 grams per liter volatile organic
content (VOC).
c. High Build Fast Dry Waterborne Traffic Paint must meet or exceed TT -P -1952F
Type III when tested in accordance with the following ASTM test methods: D2369,
D562, D2697, D3723, D2805, D711, D1210, D969, D1849, D522, D2243, D1729,
D968, D2486, D1394, D1640, D2244, D3335, D3718, E1347, G154.
d. Coverage is to be 320 ft. of 4 -inch line per gallon at 30 mils wet film thickness.
Precautions: Both surface and ambient application temperatures shall be a
minimum of 50°F. Temperature shall not drop below 50°F within a 24-hour period
following application. The shelf life of the paint shall be a minimum of 12 months.
Version 09/29/2021 Special Provisions - 9
e. The paint shall dry to a no tracking condition in no more than 6 minutes. The no
tracking condition shall be determined by actual application on the pavement at a
wet film thickness of 30 mils (750 Nm) or greater with white or yellow paint covered
with glass beads at a rate of 7 Ib/gal. (0.7 kg/L).
2. Standard Pavement Marking Beads shall be in accordance with INDOT Specification
Section 921.
3. Material must be provided in 55 -gallon drums.
4. Paint shall be Ennis -Flint Nigh Build Fast Dry Waterborne Traffic Paint or an approved
equal. Specifications shall be submitted to both the Engineer and Manager of Traffic
and Lighting for approval.
XX. DIVISION F: SNOW REMOVAL MATERIALS
B. Prevailing specifications/INDOT Standard Specification Section: None
C. Additions:
1. This specification covers requirements for replaceable cutting-edge blades for motor
graders and underbody truck scrapers.
2. Material:
a. The cutting edges shall be formed from high carbon steel made by the open hearth,
basic oxygen, or electric furnace process and shall have the following composition.
b. The composition of steel shall be as follows:
High Carbon
Heat Treated
Composition
MagO%lo
Comoition
Min %
MaxCarbon
7nOI
Carbon
0.25
0.35
Man anese
Man anese
0.75
1.20
Phos horous
Phosphorous
---
0.05
Sulfur
---
0.05
Sulfur
---
0.05
Silicon
---
0.35
Silicon
0.10
0.40
Boron
0.0005
0.0085
c. The finished cutting edge shall have a Brinell hardness number, under a 3000
kilogram load, of not less than 250 nor more than 350 for high carbon blades, and
not less than 400 nor more than 520 for heat treated blades. The Brinell hardness
number will be determined by the current Method Test for Brinell Hardness of
Metallic Materials, ASTM Designation E10.
d. A chemical analysis of each melt of steel shall be made available by the
manufacturer to determine the percentages of the elements specified.
3. The cutting edges shall be of the length specified on the request for quotation form and
shall be double bevel, curved, 5/8 inch or 3/4 -inch -thick, and 6 inch or 8 inch wide after
forming. The bevel shall be 1 inch in length and the cutting edge shall have a radius
curvature of 7 1/2 inch to 10 inch. The finished blade section will be given a coat of rust
resistant paint and shall be free of warpage and longitudinal deviation. The cutting
edges for 5/8 -inch blades and 3/4 -inch blades shall be punched with 11/16 -inch square
holes with countersink to receive 5/8 -inch diameter #3 plow bolt. Hole punching to be
Version 09/29/2021 Special Provisions - 10
"standard highway punch" (end 2 holes on each end of the blade on 3 -inch centers,
and the remaining holes 12 -inch spaced center to center across the middle of the
blade) as per the diagram below.
SPECIFIED ON REQUEST FOR
4. Beet Juice Concentrate shall be K -Tech Specialty Coatings BEET HEET or an
approved equal.
a. Beet Juice Concentrate shall be as follows:
Specific Gravity
3" T 3- 1
INTERMEDIATE HOLES ON 12" CENTER
-23.8°F
3"
Solids Content by Weight
�_... Tom.._. ---_.. _ _._..._._._._..
p_ ................... --------- ------------------------- I�
r.
4. Beet Juice Concentrate shall be K -Tech Specialty Coatings BEET HEET or an
approved equal.
a. Beet Juice Concentrate shall be as follows:
Specific Gravity
1.31 +/- 0.015
Freeze Point
-23.8°F
Weight/Gallon lbs
10.75 +/-,10
Solids Content by Weight
51%
Non -Exothermic NaCl, KCI Choloride Content by Weight
6.4%
Exothermic CaC12, M C12 Chloride Content by Weight
15,0%
Sugar Content by Weight
15.1%
b. Delivery cost shall be included in the unit cost for the Beet Juice Concentrate.
XXI. MIWBE GOALS
A. Prevailing Specifications: City of South Bend Ordinance No. 10761-21, Minority and Women
Business Enterprise Inclusion Program Plan
B. Additions:
1. No M/WBE Goals are required for this Project, but is strong encouraged. The City
encourages Contractors to participate in good faith efforts from MWBEs for this project.
Version 09/29/2021 Special Provisions - 11
� d
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
CHECKLIST FOR BIDDERS
Project Name 2022 Street and Sewer Material Bid
Project No. 122-028
For Bids Due March 22, 2022, 9:00 a.m., Local Time
From time to time the South Bend Board of Public Works finds it necessary to reject a bid because
it does not comply with statutory requirements. In preparing your bid, please use the following
checklist in order to make sure that your bid is done in the proper manner.
NIA Proper bid security included. The bidder has the option of providing either a Certified Check
or Bid Bond, NOT REQUIRED
X Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding
X Investments with Iran, Employment Eligibility Verification, Non -Discrimination Commitment,
and Certification of use of United States Steel Products or Foundry Products.
Proof of MIWBE Utilization Plans [MBE -1.0 and WBE-1.0]. Also provide Evidence of Good
X Faith Efforts Forms [MBE -2.0 and WBE-2.0] and MANBE Contacted Forms [MBE -2.1 and
WBE-2.1]. NOT REQUIRED BU STRONGLY ENCOURAGED
X Acknowledge Receipt of Addendum(s) included with the bid.
X All required additional information is included with the bid.
X Proposal statements and other affidavits all signed by the proper party with name either
printed or typed underneath signature.
X This checklist submitted with the Bid.
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder of the need to read and comply with the specifications.
Bidder: Bit -Mat Products of Indiana
By Authorized Representative:
Signature:
Print Name & Title:
Date: 3/21/2022
Version 0912912021 Contractor's Bid for Public Works - 1
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name 2022 Street and Sewer Material Bid
Project No. 122-028
For Bids Due March 22, 2022, 9:00 a.m., Local Time
PART I
(Must be completed for all bids. Please type or print)
Date: 3/21/2022
Address: PO Box 428
Bidder (Firm):
City/State/Zip: Ashley, IN 46705 Telephone Number: ( 260 ) 587-9113
Agent of Bidder (if Applicable): NA
Pursuant to notices given, the undersigned
public works project of:
2022 Street & Sewer Material Bid
offers to furnish labor and/or material necessary to complete the
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Bit -Mat Products of Indiana
and dated 3/21/2022 for the sum of (enter the Total Bid as shown on the Proposal)
One Hundred Seventeen Thousand Five Hundred & 001100
(Enter sum of Division shown on Proposal)
117,500.00
(Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be sh wn on a separate attachment.
B
Z JkLXZ
(S' nature)
The above bid is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
(Printed Name of Person Signing)
ACCEPTANCE
day of
20
Joseph R. Molnar, Vice President
Jordan V. Gathers, Member
Attest: Theresa Heffner, Clerk
Version 09/29/2021 Contractor's Bid for Public Works - 2
PART 11
(For projects of $100,000 or more — IC 36-1-124)
These statements to be submitted under oath by each bidder with and as part of his/her/its bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside
your own firm who have performed part of the work) that you have used on public works
projects during the past five (5) years along with a brief description of the work done by each
subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project, you
are under a continuing obligation to immediately notify the City of South Bend in the event that
you subsequently determine that you will use a subcontractor on the proposed project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the bidder's
capability for completing the project if awarded.
Version 09/29/2021 Contractor's Bid for Public Works - 3
SNE. ATP _
8; 4a CONTRACTOR'S BID FOR PUBLIC WORK - FORM 96
State Form 52414 (R2 t2-13)! Form 96 (Revised 2013)
rc Prescribed by State Board of Accounts
PART
(To be completed for all bids. Please type or print)
Date (month, day, year). 3/21/2022
1. Governmental Unit (Owner): City of South Bend
2. County: St J
3. Bidder (Firm): Bit -Mat Products of Indiana
PO Box 428
City/StatelZlPcode: Ashley, IN 46705
4. Telephone Number: 260-587-9113
5. Agent of Bidder (if applicable): NIA
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete
the public works project of City of South Bend
(Governmental Unit) in accordance with plans and specifications prepared by City of South Bend
and dated 3/21/2022 for the sum of
One Hundred Seventeen Thousand, Five Hundred $ 117,500.00
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the
notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the
notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as
that shown in the original contract if accepted by the governmental unit. If the bid is to be awarded on a unit
basis, the itemization of the units shall be shown on a separate attachment.
The contractor and his subcontractors, if any, shall not discriminate against or intimidate any employee,
or applicant for employment, to be employed in the performance of this contract, with respect to any matter
directly or indirectly related to employment because of race, religion, color, sex, national origin or ancestry.
Breach of this covenant may be regarded as a material breach of the contract.
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS
(!f applicable)
I, the undersigned bidder or agent as a contractor on a public works project, understand my statutory
obligation to use steel products made in the United States (l.C. 5-16-8-2). 1 hereby certify that I and al[
subcontractors employed by me for this project will use U.S. steel products on this project if awarded. I
understand that violations hereunder may result in forfeiture of contractual payments.
ACCEPTANCE
The above bid is accepted this day of subject to the
following conditions:
Contracting Authority Members:
PART 11
(For projects of $150, 000 or more —1C 36-1-12-4)
Governmental Unit: City of South Bend
Bidder (Firm) Bit -Mat Products of Indiana
Date (month, day, year): 3/21/2022
These statements to be submitted under oath by each bidder with and as a part of his bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
What public works projects has your organization completed for the period of one (1) year prior to the
date of the current bid?
Contract Amount
Class of Work
Completion
Date
Name and Address of Owner
1,219,996.00
Emulsion Supplier
2021
Berrien Co Rd Comm
744,617.00
Emulsion Supplier
2021
Elkhart Co Hwy Dept
981,315.00
Emulsion Supplier
2021
Benton Co Hwy Dept
247,462.00
Emulsion Supplier
2021
Pulaski Co Hwy Dept
2. What public works projects are now in process of construction by your organization?
Contract Amount
Class of Work
Expected
Completion
Date
Name and Address of Owner
none until
beginning
of 2022 season
3. Have you ever failed to complete any work awarded to you? no If so, where and why?
4. List references from private firms for which you have performed work.
Rieth-Riley Construction Inc
Milestone
Town of Orland
Steel Dynamics
Lakeland Asphalt
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1. Explain your plan or layout for performing proposed work. (Examples could include a narrative of when
you could begin work, complete the project, number of workers, etc. and any other information which you
believe would enable the governmental unit to consider your bid.)
Orders to be delivered upon request of material.
2. Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm
who have performed part of the work) that you have used on public works projects during the past five (5)
years along with a brief description of the work done by each subcontractor.
No subcontractors used.
3. If you intend to sublet any portion of the work, state the name and address of each subcontractor,
equipment to be used by the subcontractor, and whether you will require a bond. However, if you are
unable to currently provide a listing, please understand a listing must be provided prior to contract
approval. Until the completion of the proposed project, you are under a continuing obligation to
immediately notify the governmental unit in the event that you subsequently determine that you will use a
subcontractor on the proposed project.
No subletting.
4. What equipment do you have available to use for the proposed project? Any equipment to be used by
subcontractors may also be required to be listed by the governmental unit.
NA
5. Have you entered into contracts or received offers for all materials which substantiate the prices used in
preparing your proposal? if not, please explain the rationale used which would corroborate the prices
listed.
Yes. Material pricing for the upcoming season has been established through quotes from vendors.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial
statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to
the governing body awarding the contract must be specific enough in detail so that said governing body can make
a proper determination of the bidder's capability for completing the project if awarded.
SECTION IV CONTRACTOR'S NON -- COLLUSION AFFIDAVIT
The undersigned bidder or agent, being duly sworn on oath, says that he has not, nor has any other
member, representative, or agent of the firm, company, corporation or partnership represented by him, entered
into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is
made without reference to any other bid and without any agreement, understanding or combination with any other
person in reference to such bidding.
He further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale.
SECTION V OATH AND AFFIRMATION
I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION
CONTAINED IN THE FOREGOING BID FOR PUBLIC WORKS ARE TRUE AND CORRECT.
Dated at Ashl
, Indiana this
21 st
Bit -Mat Products of Indiana
day of March , 2022
(Name of Organization)
By iillllll!"!:
of • Sign4)
ACKNOWLEDGEMENT
STATE OF Indiana
Steuben ) ss
COUNTY OF 1
Before me, a Notary Public, personally appeared the above-named John Baumgartner and
swore that the statements contained in the foregoing document are true and correct.
Subscribed and sworn to before me this 21st day of March 2022
My Commission Expires: 11/1/2024
County of Residence: DeKalb
4mLj&�X&&L
Notary Publ c
IGmberly Smith
Notary Public, State of Indiana
SEAL toq";Zi i
County of DeKalb
My Commission Expires, j �Q �-
Part of State Form 52414 (R212-13) / Form 96 (Revised 2013)
Bit -Mat Products of Indiana
PO Box 428
Ashley, IN 46705
IIf] ION
(Contractor)
PUBLIC WORKS PROJECTS
OF
Citv of South Bend
Filed
Action taken
(Address)
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana }
) SS:
Steuben COUNTY }
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Version 09/29/2021 Contractor's Bid for Public Works - 4
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E -Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E -Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E -Verify Program. The Contractor agrees
to maintain this certification throughout the term of the contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the
City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee
or applicant for employment in the performance of a City contract with respect to hire, tenure, terms,
conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting
or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender
identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the
work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions will consider the Contractor's good faith efforts to obtain participation by those
subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE;
however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts,
Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the
Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding
of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City
contract for a period of one (1) year from the date of such determination, and such determination may also
be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide a justification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
Version 09/2912021 Contractor's Bid for Public Works - 5
may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 21 st day of March , 20 22
Bit -Mat Products of Indiana
Co c#orBidder (Firm)
Si Lure of Contractor/Bidder WIN Agent
John Baumgartner, General Manager
Printed Name and Title
Subscribed and sworn to before me this 21st day of , 20?9
My Commission Expires Nov 1, 2024
N tary Public i berly Smith
10mberly Smhh
County of Residence Dekalb Hotwy Public, State of lndlana
County of DeSEALKalb E
My Commission Expires- 1�0 �.aq
Version 09/29/2021 Contractor's Bid for Public Works - 6
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: 2022 Street and Sewer Material Bid
Project Number: 122-028
For Bids Due: March 22, 2022, 9:00 a.m., Local Time
Contractor Name: Bit -Mat Products of Indiana
This bid will be awarded to the lowest responsible bidder for each line item or Division, dependent on the
needs of the City of South Bend. The Contractor does not need to supply unit prices for all items in each
Division to be eligible for award.
DIVISION A - PCC MATERIALS
Item
No.
Description
Estimated
Quantity
Unit
Unit Price
A-1
Class A Concrete
2500
CY
$
A-2
Class A High Early
800
CY
$
A-3
7 Bag Mix
600
CY
$
A-4
High Early Concrete w/ Integral Calor - Black
650
CY
$
A-5
Flowable Fill, Removable
350
CY
$
A-6
Non -Chloride Accelerator added to concrete —
0,5/0
325
EA CY
$
A-7
Non -Chloride Accelerator added to concrete — 1 %
1000
EA CY
$
A-8
Non -Chloride Accelerator added to concrete — 2%
2100
EA CY
$
Version 09/29/2021 Contractor's Bid for Public Works - 7
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: 2022 Street and Sewer Material Bid
Project Number: 922-028
For Bids Due: March 22, 2022, 9:00 a.m., Local Time
Contractor Name: Bit -Mat Products of Indiana
DIVISION B -AGGREGATE MATERIALS
Item
No.
Description
Estimated
Quantity
Unit
Unit Price
B-1
No. 23 Sand
5000
TON
$ NJ
B-2
No, 53 Gravel
1000
TON
$
B-3
No. 53 Recycled Concrete
7500
TON
$
B-4
No. 53 Slag
1000
TON
$
B-5
Topsoil
500
CY
$
11 Sla\C. tone
1000
TON
$
DIVISION C - SEWER MATERIALS - CASTINGS
Item
Estimated
No.
Description
Quantity
Unit
Unit Price
Manhole Cover and Frame: EJ 1040A, Neenah R-
C -1
1642, or U.S. Foundry 206 Ring & TL Cover -
300
EA
$
INDOT Type 4 (Circle One)
No Bid
C-2
Catch Basin Cover & Frame: EJ 1020-M1 or
300
EA
$
Neenah R-1642 (Circle One)
No Bid
Version 09/29/2021 Contractor's Bid for Public Works - 8
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: 2022 Street and Sewer Material Bid
Project Number: 122-028
For Bids Due: March 22, 2022, 9:00 a.m., Local Time
Contractor Name:
DIVISION B -AGGREGATE MATERIALS
Item
No.
Description
Estimated
Quantity
Unit
Unit Price
B-1
No. 23 Sand
5000
TON
$
B-2
No. 53 Gravel
1000
TON
$
B-3
No. 53 Recycled Concrete
7500
TON
$
B-4
No. 53 Slag
1000
TON
$
B-5
Topsoil
500
CY
$
B-6
No. 11 Slag Chip Stone
1000
TON
$
DIVISION C - SEWER MATERIALS - CASTINGS
Item
Estimated
No.
Description
Quantit
Unit
Unit Price
Manhole Cover and Frame: EJ 1040A, Neenah R-
�l
C-1
1642 (Circle One)
300
EA
$
C-2
Catch Basin Cover & Frame: EJ 1020-M1 or
300
EA
$
Neenah R-1646 (Circle One)
Version 09/29/2021 Contractor's Bid for Public Works - 8
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: 2022 Street and Sewer Material Bid
Project Number: 122-028
For Bids Due: March 22, 2022, 9:00 a.m., Local Time
Contractor Name: Bit -Mat Products of Indiana
DIVISION D - SEWER MATERIALS
Item
No.
Description
Estimated
Quantity
Unit
Unit Price
D-1
MH Riser 20 314" D — 1 "R — 718"L
40
EA
$
D-2
MH Riser 20 314" D — 1 112"R — 718"L
40
EA
$
D-3
MH Riser 20 314" D — 2"R — 718"L
20
EA
$
D-4
MH Riser 20 314" D — 2 112"R — 718"L
10
EA
$
D-5
MH Riser 21 314" D — 1 "R — 1 318"L
20
EA
$
D-6
MH Riser 21 314" D — 1 112"R — 1 3181
30
EA
$
D-7
MH Riser 21 314" D — 2"R — 1 318"L
30
EA
$
D-8
MH Riser 22 118" D — 2"R — 1 114"L
20
EA
$
D-9
MH Riser 22 118" D — 3"R — 1 114"L
5
EA
$
D-10
MH Riser 22 114" D — 1 "R — 1 112"L
30
EA
$
D-11
MH Riser 22 114" D — 1 112"R — 1 1121
30
EA
$
Version 09/29/2021 Contractor's Bid for Public Works - 9
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: 2022 Street and Sewer Material Bid
Project Number: 122-028
For Bids Due: March 22, 2022, 9:00 a.m., Local Time
Contractor Name: Bit -Mat Products of Indiana
DIVISION D - SEWER MATERIALS - CONTINUED
Item
No.
Description
Estimated
Quantit
Unit
Pri
D-12
MH Riser 23" D — 1 "R — 1 3/41
30
EA
$
0-13
MH Riser 23" D — 1 112"R --1 314"L
20
EA
$
D-14
MH Riser 23" D — 2"R —1 3/4"L
40
EA
$
D-15
MH Riser 23 518" D — 1 112"R — 1 118"L
10
EA
$
D-16
MH Riser 23 5I8" D — 2"R — 1 1/81
10
EA
$
D-17
MH Riser 23 518" D — 1 "R — 1 1/21
20
EA
$
D-18
MH Riser 23 518" D — 1 112"R — 1 112"L
25
EA
$
D-19
MH Riser 23 518" D — 2"R — 1 112"L
20
EA
$
D-20
MH Riser 23 518" D — 2 112"R — 1 112"L
20
EA
$
Version 09/29/2021 Contractor's Bid for Public Works - 10
DIVISION E - TRAFFIC MATERIALS
Item
Estimated
1 J.
Description
BID/PROPOSAL
Unit
U rice
CITY OF SOUTH BEND
High Build Fast Dry Waterborne Traffic Marking
Project Name:
2022 Street and Sewer Material Bid
r
Project Number:
122-028
For Bids Due:
March 22, 2022, 9:00 a.m., Local Time
E-2
Contractor Name:
Bit -Mat Products of Indiana
GAL
DIVISION E - TRAFFIC MATERIALS
Item
Estimated
No.
Description
Quantity
Unit
U rice
E-1
High Build Fast Dry Waterborne Traffic Marking
2200
GAL
1 14
$
Paint — White
E-2
High Build Fast Dry Waterborne Traffic Marking
2200
GAL
$
Paint — Yellow
E-3
High Build Fast Dry Waterborne Traffic Marking
50
GAL
$
Paint — Blue
E-4
High Build Fast Dry Waterborne Traffic Marking
Paint — Green
5D
GAL
$
E-5
Pavement Marking Beads, Standard
40000
LBS
$
Version 0912912021 Contractor's Bid for Public Works - 11
DIVISION F - SNOW REMOVAL MATERIALS
Item
Estimated
Anit
No.
Description
BID/PROPOSAL
Unit
Price
CITY OF SOUTH BEND
Cured Double Bevel Carbon Steel Underbody
Project Name:
2022 Street and Sewer Material Bid
Project Number:
122-028
For Bids Due:
March 22, 2022, 9:00 a.m., Local Time
F-2
Contractor Name:
Bit -Mat Products of Indiana
A
DIVISION F - SNOW REMOVAL MATERIALS
Item
Estimated
Anit
No.
Description
Quantit
Unit
Price
F-1
Cured Double Bevel Carbon Steel Underbody
300
EFS
Blade 5'L x 6" T x 518"Th
F-2
Cured Single Bevel Carbon Steel Underbody
50
A
$
Blade 5'L x 6"T x 314"Th Heat Treated — Hardened
F-3
Cured Single Bevel Carbon Steel Underbody
`�
EA
$
Blade 6'L x 6"T x 314"Th Heat Treated — Hardened
F-4
Boss Power V Plow Blade 51" X 6" X/2" P
6
EA
$
BAL08858 Passenger Side Edge
F-5
Boss Power V Plow Blade 51" X 6" ' Y Part #
BAL08859 Drivers Side Edge
6
EA
$
F-6
8'6" Western MVP PI f b de Part # 44285-
V
6
EA
$
1
F-7
Western Pro w Blades 90" L x 6"T x 112"Th
8
EA
$
F-8
Lr
Beet J e Concentrate
20,000
GAL
$
Bidder (Firm):
Address:
City/State/Zip:
Telephone Number:
By
(Signature)
(Printed Name of Person Signing)
Version 09129/2021 Contractor's Bid for Public Works - 12
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: 2022 Street and Sewer Material Bid
Project dumber: 122-028
For Bids Due: March 22, 2022, 9:00 a.m., Local Time
Contractor Name: Bit -Mat Products of Indiana
DIVISION F - SNOW REMOVAL MATERIALS
Item
Estimated
No.
Description
Quantity
Unit
Unit Price
F-1
Curved Double Bevel Carbon Steel Underbody
Blade 51 x 6"T x 5/8"Th
300
EA
$ No Bid
F-2
Curved Single Bevel Carbon Steel Underbody
Blade 51 x 6"T x 3/4"Th Heat Treated — Hardened
50
EA
$ No Bid
F-3
Curved Single Bevel Carbon Steel Underbody
5D
EA
$ No Bid
Blade 6'L x 6"T x 3/4"Th Heat Treated — Hardened
F-4
Boss Power V Plow Blade 51" X 6" X'/2" Part #
6
EA
$
BAL08858 Passenger Side Edge
No Bid
F-5
Boss Power V Plow Blade 51" X 6" X'/z" Part #
6
EA
$
BAL08859 Drivers Side Edge
No Bid
F-6
8'6" Western MVP Plus Plow Blade Part # 44285-
6
EA
$ No Bid
1
F-7
Western Pro Plus Plow Blades 90"L x 6"T x 1 /2"Th
8
EA
$ No Bid
F-8
Beet Juice Concentrate *
20,000
GAL
$ No Bid
"Beet Heet Concentrate
Version 09/29/2021 Contractor's Bid for Public Works - 12
U!
BID/PROPOSAL
CITY OF SOUTH BEND \ �r
Project Name: 2022 Street and Sewer Material Bid
Project Number: 122-028
For Bids Due: March 22, 2022,9:00 a.m., Local Time
Contractor Name: Bit -Mat Products of Indiana
DIVISION G - Strut Matprialc
Item
No.
Description
Quantity
Unit
Unit Price
G-1
AE -T Tack `
25,000
GAL
$ 2.40
G-2
RS -2
25,000
GAL
$ 2.30
"Also Known As - AE -NT
Bidder (Firm): Bit -Mai• Products of Indiana
Address: PO Box 428
City/State/Zip: _Ashley, IN 46705 Telephone Number: ( 260 ) 587-9113
B
(Signature)
John Baumgartner, General Mana
(Printed Name of Person Signing)
Version 09/2912021 Contractor's Bid for Public Works - 13
_,ii of pF
;
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN J
FORM MBE -1.0
MBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is
the bidder's sole responsibility to verify whether any listed minority-owned business meets the MBE qualifications.
Project Number:
Bidder:
122-028
Project Name: 2022 Street & Sewer Material Bid
Total Bid Amount:
MBE Goal: NIA
Page of
Name & Address of MSE
Primary Contact Person
(Namelielephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of MBE
Component
Percentage
of Total
Bid/Proposal
Submitted by:
Print Name Signature
Version 09/29/2021 Contractor's Bid for Public Works -13
Date
-_0.ff RF
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-1.0
xc
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is
the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications.
Project Number:
Bidder:
122-028
Project Name
2022 Street & Sewer Material Bid
Total Bid Amount:
WBE Goal NIA
Page of
Name & Address of WBE
Primary Contact Person
(NamelTelephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of WBE
Component
Percentage
of Total
Bid/Proposal
Submitted by:
Print Name Signature
Version 09/2912021 Contractor's Bid for Public Works - 14
Date
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN „ �r
FORM MBE -2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public Works
Projects requiring Good Faith Efforts to obtain MBE participation. NOT REQUIRED BUT STRONGLY ENCOURAGED
Project Number: 122-028
Project Name: 2022 Street & Sewer Material Bid
Bidder:
Contact Person:
Address:
City:
State:
Email:
REQUIRE ALL of the fellowing GeGd Faith EffeFts as listed in the table
Date:
Telephone:
Zip:
Version 09/2912021 Contractor's Bid for Public Works - 15
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: http://www.in.gov/idoa/,
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their website
(http://www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by MWBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MBE participation.
affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform
MBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
such advertisements.
I affirm that l performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform MBEs of subcontracting opportunities and allowed
sufficient time for MBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MBEs.
I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding,
fines of credit, or insurance as required by the City or the bidder, where appropriate.
Version 09/2912021 Contractor's Bid for Public Works - 15
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE -2.0
EVIDENCE OF GOOD FAITH EFFORTS
r Cr J
l8G5 y
Version 09/2912021 Contractor's Bid for Public Works - 16
I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary
equipment, supplies, materials, or related assistances or services, where appropriate.
I affirm that I did not reject any MBEs as unqualified without sound business reasons based
on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
Version 09/2912021 Contractor's Bid for Public Works - 16
CITY OF SOUTH BEND fx,
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN r,; x�
FORM WBE-2.0 ,
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public Works
Projects requiring Good Faith Efforts to obtain MWBE participation. NOT REQUIRED BUT STRONGLY
ENCOURAGED
Project Number: 122-028
Project Name: 2022 Street & Sewer Material Bid
Bidder:
Contact Person:
Address:
City:
State:
Date:
Telephone:
Zip:
Email:
Te deteFFAOAP. WhAthAF Set forth
... a bidder has deMGRstrated good faith e#�s to readh the �AQE= UtiliZatk)R goals R
REQUIRE Al=l= .,f the f0IIGWiRg Good Faith Efforts as listed i., the table
bele,..+.
Version 09/29/2021 Contractor's Bid for Public Works - 17
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: http://www.in.gov/jdoa/.
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their website
(http://www.in.g2v/idoa).
affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate WBE participation.
affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all WBEs in the scopes of work of the contract.
I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform
WBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation andlor trade association publications
concerning subcontract opportunities and allowed WBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform WBEs of subcontracting opportunities and allowed
sufficient time for WBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested WBEs.
I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
Version 09/29/2021 Contractor's Bid for Public Works - 17
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
Version 09/29/2021 Contractor's Bid for Public Works - 18
I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
appropriate.
affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MWBE was unqualified to perform the job.
Version 09/29/2021 Contractor's Bid for Public Works - 18
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
s
FORM MBE -2.1 too
MBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring
Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed minority-owned
business meets the MBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: 122-028 MBE Participation Goal NIA
Project Name:
Bidder:
By:
2022 Street & Sewer Material Bid
(Signature) (Title) (Date)
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
Version 09/2912021 Contractor's Bid for Public Works -19
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE -2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring
Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed woman -owned
business meets the WBE qualifications. Attach additional pages if necessary.
Project Number
Project Name:
Bidder:
By:
(Signature)
122-028
2022 Street & Sewer Material Bid
(Title)
PAGE OF
WBE Participation Goal NIA
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
Version 09/29/2021 Contractor's Bid for Public Works - 20
(Date)
1316 COUNTY -CITY BUJI-DING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
Date:
To:
From
Subject
Project Name:
Project No.:
PHONE 5741235-9251
FAX 5741235-9171
TDD 5741235-5567
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
March 9, 2022
All Planholders
Theresa Heffner, Clerk, Board of Public Works
Addendum Number: 1
2022 Street and Sewer Material Bid
122-028
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 3
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: Z)a - 1
Authorized Signature:
Date: 3/17/2022
5�cG&na,,
2022 Street and Sewer Material Bid
122-028
Addendum No.1
Date: March 9, 2022
To: All Planholders
From: Scott Kreeger, Project Manager
You must acknowledge a receipt of this addendum by signing the first page and returning a copy
with your bid.
The following information is to be changed/added to the contract documents:
PART 1 — SPECIFICATIONS
SPECIAL PROVISIONS
Section XIV: Asphalt Materials
U 03i
XXI. DIVISION G: STREET MATERIALS
A. Prevailing specifications/INDOT Standard Specification Section: 404, 406, 408
B. Additions:
1. The requirements for AE -T Tack are as follows:
Sa bolt-Furol Viscosity, 25°C, s
Max
100
Residue from Res. By Dist. %
Min
54
Max
62
Portion, from Res. By Dist. ml
Oil per 100. EmuI.,
Min
4.0
Demulsibility, %
Min
75
Sieve Test %
Max
0.10
Res. By Dist. Float Test
1200
Penetration
50-200
Solubility in Org. Solv., %
Min.
97.5
Ductility, 25°C, mm
Min
400
2. The requirements for RS -2 are as follows:
Sa bolt-Furol Viscosi , 25°C, s
75-400
Residue from Res. by Dist. % Min
68
Portion, from Res. by Dist. ml
Oil per 100. Emul. Max
4.0
Settlement, 5 days %
Max
5
Demulsibility, %
Min
50
Sieve Test %
Max
0.10
Penetration
100-200
Solubility in Org. Solv., %
Min
97.5
Ductility, 25°C, mm
Min
400
3. Delivery cost shall be included in the unit cost for each of the line items
within this Division.
PART 2 — CONTRACTORS BID FOR PUBLIC WORKS
1. Attached bid/proposal pages replace the original pages.
ATTACHMENTS:
1. Contractor's Bid for Public Works pages 12 & 13.
You must acknowledge receipt of this addendum by signing the first page and include it
with your bid.
- This addendum consists of a total 5 pages -
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
Date:
To:
From
Subject
Project Name:
Project No.:
PHONE 574/235-9251
FAX 574/235-9171
TDD 574/ 235-5567
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
March 18, 2022
All Planholders
Theresa Heffner, Clerk, Board of Public Works
Addendum Number: 2
2022 Street and Sewer Material Bid
122-028
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 31 SL I I a► a
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: ' V J
Authorized Signa
Date: /a.,
I
2022 Street and Sewer Material Bid
122-028
Addendum No. 2
Date: March 18, 2022
To: All PIanholders
From: Scott Kreeger, Project Manager
You must acknowledge a receipt of this addendum by signing the first page and returning a copy
with your bid.
The following information is to be changed/added to the contract documents:
PART I — SPECIFICATIONS
SPECIAL PROVISIONS
Section XIV: Asphalt Materials
REVISE:
X. DIVISION C: SEWER MATERIALS -CASTINGS
A. Prevailing specifications/INDOT Standard Specification Section: 908, 907, 910
B. Additions:
1. The manhole 1040A cover and frame shall be the following:
a. Cover: East Jordan Iron Works manhole cover 1040A, Neenah R-1642,
Eaundr-y 206 Ring & Th Cover- 1ND0T- Type 4 -or approved equal.
(i) Manhole covers must be labeled "City of South Bend" with "Storm" or
"Sanitary"
b. Frame: East Jordan Iron Works manhole frame 1045, Neenah R-1642, tom&
or approved equal.
2. The catch basin cover and frame shall be the following:
a. Cover: East Jordan Iron Works catch basin cover (grate) 1020-M1, Neenah R-
4370 -17-D or approved equal
b. Frame: East Jordan Iron Works manhole frame 2996, Neenah R-1646, or
approved equal
PART 2 — CONTRACTORS BID FOR PUBLIC WORKS
1. Revision Line -Item C-1 to remove U.S. Foundry 206- Ring & TL Cover-1NDOT Type 4
U.S. Foundry equivalent may be approved upon Engineer's review.
2. Revise Line -Item C-2 to reflect Neenah change to R-1646. Attached bid/proposal pages
replace the original pages.
ATTACHMENTS:
1. Contractor's Bid for Public Works pages 8.
You must acknowledge receipt of this addendum by signing the first page and include it
with your bid.
- This addendum consists of a total 4 pages -