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HomeMy WebLinkAboutNotice of Intent - 2022 Annual Paving ProgramWe deliver services that empower everyone to thrive!! CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works THROUGH: Scott Kreeger, Project Engineer FROM: Kara M. Boyles, PE, City Engineer SUBJECT: Self-Performance of 2022 City Paving Projects DATE: March 11, 2022 I am presenting the 2022 Internal Paving Schedule for work to be self-performed by the City’s internal work forces. The attached document provides details on 46 separate paving projects anticipated to be completed by the end of 2022 as part of the annual paving program. The document indicates which streets will be milled and paved, estimated material costs, estimated equipment costs, and estimated cost of labor for an overall estimated project cost. The estimated project costs range from approximately $5,000 to $136,600. According to IC 36-1-12-3, the City is not required to bid public works projects that it can self- perform if the estimated cost is less than $250,000 including the cost of materials. However, if the cost of a project is greater than $100,000, the Board of Public Works must provide notice of the intent to self-perform said work and make a determination that it is in the City’s best interest to perform this work. Additionally, the City must already have the human resources on staff and capability to perform the work. Three (3) of the 46 projects schedule for 2022 paving has an estimated cost of more than $100,000. Colfax Avenue from Eddy Street to Esther Street is estimated to be $133,050.28. Linden Avenue from Grant Street to Birdsell Street is estimated to be $136,598.70. St. Vincent Street from Niles Avenue to Notre Dame Avenue is estimated to be $109,512.15. Materials for these projects have already been acquired under IC 5-22 (public purchasing). By way of this memorandum, I would like to set forth notice of the City’s intent to use its own workforce to perform the above-mentioned paving project, each estimated to cost more than $100,000, but not exceed $250,000. March 22,2022  2022 ESTIMATED PAVING PROJECTION COSTSTREET FROMTO PASER L W SQ. YDS. LN. MI.BINDER TONS  BINDER COST SURFACE TONS  SURFACE COST  TACK GALS.  TACK COST  EQUIPMENT COST   LABOR COST   Estimated Cost Addison St Luelde St Teri St 4 220 35 856 0.12 71 3,201.66$               71 3,838.32$                 86 171.11$           1,442.22$           1,586.44$       10,239.75$        Arnold St Western Ave Hancock St 4 260 20 578 0.08 48 2,162.16$               48 2,592.11$                 58 115.56$           973.97$               1,071.36$       6,915.16$           Bendix Dr Washington St Cul‐De‐Sac 4 1220 24 3253 0.46 268 12,174.62$             268 14,595.59$              325 650.67$           5,484.18$           6,032.59$       38,937.65$        Bentley Ln Manchester Dr Patty Ln 4 640 29 2062 0.29 170 7,717.25$               170 9,251.85$                 206 412.44$           3,476.31$           3,823.94$       24,681.79$        Blaine Ave Lincoln Way West Van Buren St 4 860 25 2389 0.34 197 8,939.70$               197 10,717.39$              239 477.78$           4,026.97$           4,429.67$       28,591.51$        Blaine Ave Vassar Ave Portage Ave 4 1043 35 4056 0.58 335 15,178.78$             335 18,197.13$              406 811.22$           6,495.56$           7,179.30$       47,861.99$        Brighton Pl Patterson Dr Whitehall Dr 4 400 28 1244 0.18 103 4,656.96$               103 5,583.01$                 124 248.89$           2,097.77$           2,307.55$       14,894.18$        Brookhurst Pl Patterson Dr Whitehall Dr 4 560 28 1742 0.25 144 6,519.74$               144 7,816.22$                 174 348.44$           2,936.88$           3,230.57$       20,851.86$        Brookton Dr Byron Dr Alpine Dr 4 1000 30 3333 0.47 275 12,474.00$             275 14,954.50$              333 666.67$           5,619.03$           6,180.94$       39,895.14$        Buick St Linden Ave Roger St 4 1245 20 2767 0.39 228 10,353.42$             228 12,412.24$              277 553.33$           4,663.80$           5,130.18$       33,112.96$        Bulla St Johnson St Huey St 4 606 28 1885 0.27 156 7,055.29$               156 8,458.27$                 189 377.07$           3,019.22$           3,337.03$       22,246.88$        California Ave Diamond Ave Sancome Ave 4 540 28 1680 0.24 139 6,286.90$               139 7,537.07$                 168 336.00$           2,690.39$           2,973.59$       19,823.95$        Camden St Washington St Western Ave 4 970 24 2587 0.37 213 9,679.82$               213 11,604.69$              259 517.33$           4,360.37$           4,796.41$       30,958.63$        Carlisle St Delaware St Meade St 4 715 30 2383 0.34 197 8,918.91$               197 10,692.47$              238 476.67$           4,017.61$           4,419.37$       28,525.02$        Carroll St Bronson St RR Tracks 4 350 42 1633 0.23 135 6,112.26$               135 7,327.71$                 163 326.67$           2,753.33$           3,028.66$       19,548.62$        Cherry St Washington St Dead End 4 670 24 1787 0.25 147 6,686.06$               147 8,015.61$                 179 357.33$           2,861.21$           3,162.39$       21,082.61$        Clemens St Linden Ave Roger St 4 1285 18 2570 0.37 212 9,617.45$               212 11,529.92$              257 514.00$           4,332.27$           4,765.50$       30,759.15$        Cleveland Ave Lincoln Way West Vassar Ave 4 1910 36 7640 1.09 630 28,590.41$             630 34,275.71$              764 1,528.00$       12,234.88$         13,522.77$     90,151.77$        Colfax Ave Eddy St Esther St 4 3335 30 11117 1.58 917 41,600.79$             917 49,873.26$              1112 2,223.33$       18,739.48$         20,613.42$     133,050.28$      Corby Blvd Notre Dame Ave South Bend Ave 4 780 28 2427 0.34 200 9,081.07$               200 10,886.88$              243 485.33$           4,090.66$           4,499.72$       29,043.66$        Delaware St Meade St Prospect St 4 300 20 667 0.09 55 2,494.80$               55 2,990.90$                 67 133.33$           1,123.81$           1,236.19$       7,979.03$           Dundee St Washington St Western Ave 4 1245 24 3320 0.47 274 12,424.10$             274 14,894.68$              332 664.00$           5,596.56$           6,156.21$       39,735.56$        Dunn St Ironwood Dr Willis Rd 4 770 20 1711 0.24 141 6,403.32$               141 7,676.64$                 171 342.22$           2,884.44$           3,172.88$       20,479.50$        Ford St Grant St Kosciuszko St 4 1285 26 3712 0.53 306 13,891.88$             306 16,654.33$              371 742.44$           6,257.73$           6,883.50$       44,429.88$        Grant St Alley Sample St 4 310 30 1033 0.15 85 3,866.94$               85 4,635.90$                 103 206.67$           1,741.90$           1,916.09$       12,367.49$        Greenlawn Ave McKinley Ave Madison St 4 300 30 1000 0.14 83 3,742.20$               83 4,486.35$                 100 200.00$           1,685.71$           1,854.28$       11,968.54$        Hastings St 30th St 33rd St 4 1040 30 3467 0.49 286 12,972.96$             286 15,552.68$              347 693.33$           5,843.79$           6,428.17$       41,490.94$        Hastings St Ironwood Dr Dead End 4 130 29 419 0.06 35 1,567.57$               35 1,879.28$                 42 83.78$             706.13$               776.74$          5,013.49$           Hillside St Phillipa St Carlisle St 3 430 20 956 0.14 79 3,575.88$               79 4,286.96$                 96 191.11$           1,610.79$           1,771.87$       11,436.61$        Keller St Portage Ave Wilber St 4 790 21 1843 0.26 152 6,898.12$               152 8,269.84$                 184 368.67$           2,951.96$           3,262.69$       21,751.28$        Lawrence St Howard St Napoleon St 4 575 32 2044 0.29 169 7,650.72$               169 9,172.09$                 204 408.89$           3,446.34$           3,790.97$       24,469.02$        Linden Ave Concord Ave Lombardy Dr 4 575 32 2044 0.29 169 7,650.72$               169 9,172.09$                 204 408.89$           17,231.70$         3,618.66$       38,082.06$        Linden Ave Grant St Birdsell St 4 1650 40 7333 1.04 605 27,442.80$             605 32,899.90$              733 1,466.67$       61,809.37$         12,979.97$     136,598.70$      McKinley Ave Jacob St Twyckenham Dr 4 615 34 2323 0.33 192 8,694.38$               192 10,423.29$              232 464.67$           3,916.47$           4,308.11$       27,806.91$        Meade St Newcome St Colfax Ave 4 780 30 2600 0.37 215 9,729.72$               215 11,664.51$              260 520.00$           4,382.85$           4,821.13$       31,118.21$        Miner St Jacob St Twyckenham Dr 4 575 24 1533 0.22 127 5,738.04$               127 6,879.07$                 153 306.67$           2,584.76$           2,843.23$       18,351.76$        Packard Ave Buick St Mayflower Rd 4 625 20 1389 0.20 115 5,197.50$               115 6,231.04$                 139 277.78$           2,341.26$           2,575.39$       16,622.97$        Phillipa St Delaware St Highland Ave 4 480 20 1067 0.15 88 3,991.68$               88 4,785.44$                 107 213.33$           1,798.09$           1,977.90$       12,766.44$        Pulaski St Western Ave Ford St 4 1250 29 4028 0.57 332 15,072.75$             332 18,070.02$              403 805.56$           6,789.67$           7,468.63$       48,206.62$        Roger St Clemens St Mayflower Rd 4 1270 18 2540 0.36 210 9,505.19$               210 11,395.33$              254 508.00$           4,281.70$           4,709.87$       30,400.09$        South St Michigan St Carroll St 4 760 42 3547 0.50 293 13,272.34$             293 15,911.59$              355 709.33$           5,978.65$           6,576.52$       42,448.43$        St. Louis Blvd Corby Blvd Napoleon St 4 1375 29 4431 0.63 366 16,580.03$             366 19,877.02$              443 886.11$           7,468.63$           8,215.49$       53,027.29$        St. Vincent St Niles Ave Notre Dame Ave 4 2745 30 9150 1.30 755 34,241.13$             755 41,050.10$              915 1,830.00$       15,424.25$         16,966.67$     109,512.15$      Teri St Addison St Fellows St 4 915 32 3253 0.46 268 12,174.62$             268 14,595.59$              325 650.67$           5,484.18$           6,032.59$       38,937.65$        Washington St Camden St Dundee St 4 330 40 1467 0.21 121 5,488.56$               121 6,579.98$                 147 293.33$           2,472.37$           2,719.61$       17,553.86$        William St Indiana Ave Calvert St 4 1290 30 4300 0.61 355 16,091.46$             355 19,291.31$              430 860.00$           7,248.55$           7,973.41$       51,464.73$        18.35 10656 483,366.67$           10656 579,485.88$            12917 25,833.29$     279,377.75$       237,128.20$   1,605,191.78$   *Estimated Based on 2021 Equipment and Labor CostsTotal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date March 11, 2022 Name Scott Kreeger Department Public Works BPW Date March 22, 2022 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Public Notice of Intent to Self-perform Paving Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 Annual Paving Program Project Number n/a Funding Source MVH-R, River West TIF Account No. n/a Amount n/a Terms of Contract n/a Purpose/Description _Notice of Intent to self-perform work using City forces for projects greater than $100,000________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: