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PERSONNEL AND FINANCE COMMITTEE
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The March 29, 1989 meeting of the Personnel and Finance
Committee was called to order by its Chair Person Council
Member John Voorde at 3 : 35 p.m. in the Council informal
meeting room.
Persons in attendance included Council Members: Luecke,
Voorde, Duda, Slavinskas, Niezgodski, Coleman, Puzzello, and
Soderberg; City Clerk Irene Gammon, Jo Ann Harper, Chief
Deputy, Gerald McKinsey of Keystone Consulting of Muncie,
Indiana and Kathleen Cekanski-Farrand.
Council Member Voorde noted that the purpose of the meeting
was to continue to discussion of Bill No. 12-89 which would
set forth the types of violations to be handled by the
Ordinance Violations Bureau. Council Member Voorde noted
that the purpose of today's meeting was to continue to
gather information. He noted that the State legislature is
still considering several bills with regard to increasing
the amount which could be received by the Ordinance
Violations Bureau. It is currently at a ceiling of $25. 00.
Discussion also took place with regard to whether the City
Clerk's Office as well as the Code Enforcement Office could
,collect,monies..
It was noted that the FOP as well as the Park Police write
citations for drunk driving, curfew violations, truck and
noise violations, with monies being collected in Room 43 of
the Courthouse. It was also noted that Marilyn Rzeszewski,
the Clerk of the Courts, would prefer that monies be
collected in one place. Council Member Voorde also noted
that the procedure should be one that is not confusing to
the public and one that is most convenient and cost
efficient to the City.
Mrs. Gammon then introduced Gerald McKinsey of Keystone
Consulting which has office in Muncie Indiana. He noted
that the type of IBM computer system that he would propose
to handle the Ordinance Violations Bureau would be similar
to one currently working in Valparaiso Indiana. He noted
that some of the features that it would have would be to
have a delinquent date in the computer system as well as a
computer screen which would receipt an update. It would be
a multi-user type system handling parking traffic citations.
as well as all other types of ordinance violations. He
noted that the program could be adapted to meet the needs of
our city. He further noted that the main computer would
have storage with three screens off the main computer, two
printers and he would not anticipate the use of a cash
register. He projected that one full time person would be
needed who would be trained by them. Although he did not
have a complete cost projection available he speculated that
the cost would be under $25, 000. 00. It was noted to the
committee that state law requires all quotes of over
$25, 000. 00 to be bid through the Board of Public Works.
Council Member Luecke questioned whether modems could be
utilized in using the information from the Bureau of Motor
Vehicles. It was noted that this was a possibility with use
of certain access codes.
It was also noted that the system could be made available to
the City within a two week to one month period. Mr.
McKinsey stated that he would train on sight. Mrs. Gammon
stated that it was her understanding that CCIF monies could
be used to fund the cost.
Mrs. Gammon also noted that since the Code Enforcement
Department had been deputized to collect citations that
since the summ of 1987 no monies and no citations have been
issued.
The committee noted that since this meeting was for
information gathering that no formal action would be taken
and that the City Controller should be contacted with regard
to the information which Mr. McKinsey would be providing.
Mr. McKinsey advised the committee that he had a system
available for inspection in Mrs. Gammon's office following
the meeting.
There being no further business to come before the committee
the meeting was adjourned at 4 :30 p.m.
Respectfully submitted,
Council Member John Voorde, Chair Person
Personnel and Finance Committee
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