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HomeMy WebLinkAbout08-15-88 Personnel & Finance Otammtitnn !Wort PERSONNEL AND FINANCE COMMITTEE Mu tlpe &irnunwa Council of tip Citta oaf g'uutip Ste: The August 12, 1988 meeting of the Personnel and Finance . Committee was called to order by its Chairman Councilman Ann Puzzello at 2 :35 p.m. in the Council informal meeting room. Persons in attendance included Councilmen: Luecke, Niezgodski, Puzzello, Slavinskas, Zakrzewski, Coleman, Duda, and Voorde; Katie Humphreys, John Leisenring, John Leszczynski, Steve White, Mike Meeks, Jim Cronk, Maryellen Koepfle, Jim Wensits, Glen Zubler, Phil St. Clair, Bill Penn, members of the news media, Kathleen Cekanski-Farrand, and individuals named wider specific department headings. Councilman Puzzello noted that the purpose of the meeting was to continue the review of the proposed Civil City Budget. She then called upon John Leszczynski and Mike Meeks to review the City Engineer's budget: City Engineer Page 1.A.011 $308,410. 00 proposed for 1989 4.2% increase. John Leszczynski and Mike Meeks then reviewed the budget. It was noted that the equipment repair Line Item 363 represents the maintenance agreement on their xerox machine which reduces large diagrams to 8 1/2" by 11" size. It was • also noted that there would be a fiscal officer for the Department of Public Works with accounting clerks having been assigned to this department in the past. It was emphasized that because there are five bureaus in this department that a fiscal officer would be more effective. It was also noted that there are 8 24-hour vehicles in this department. Traffic and Lighting Page 1.A.022 $475,380.00 requested for 1989 2% increase. It was noted that the other materials Line 255 represents costs for paint, traffic signs, and those necessary improvements resulting from the cut in crossing guards. A request was made of Mr. Leszczynski of all costs associated with the upgrade of intersections by schools. Mr. Leszczynski stated that he would provide that to the Council. It was noted that the other contractuals Line Item 399 was increased since several expenses have been rolled over from the previous year. This account will again fall short this year. Mr. Leszczynski noted that no street lights are budgeted for out of this particular budget. It was noted that the City pays $12.00 per month per light for street lights and that there was consideration being made to purchase the I & M system for street lights. Bureau of Communications Page 1.A.024 $183,813 . 00 requested for 1989 19.2% increase. Mr. Glen Zubler then reviewed this budget. He noted that an installer position was added because the work load has increased dramatically. Overall this department maintains all communications equipment and all radio equipment. The in-house maintenance in the Fire Department alone saves approximately $22,000.00 which was the quoted price from NCR for the CAD system. This department also repairs civil defense equipment. It was noted that Councilmen Puzzello, Coleman, and Niezgodski had made a recent tour of the facility. Equipment Services Page 1.A.030-31 $1,946,479. 00 requested for 1989 39.9% increase. Mr. Phil St. Clair then reviewed this budget. He noted that this is an ongoing process of the centralized maintenance of the vehicle fleet for the Park, Police, Water, and Fire Departments with the Park and Fire Departments being only partially included at this time. There are specific maintenance programs now established for all vehicles. Two shifts are currently running. This department had a carry over expense of approximately $100, 000. 00 from 1987 to 1988. There is under consideration a new facility because of the ventilation problems and other high maintenance costs. Katie Humphreys noted that the parks and equipment services with regard to mechanics have some duplication which should be addressed. Councilman Slavinskas stated that the City should consider a fuel charge for those employees who live outside of the City limits. The issue of 24-hour vehicles was also discussed. Councilman Puzzello noted that because of the length of time being spent on each of the budgets that the Code Enforcement budget would be heard on Tuesday instead of the scheduled time. Street Department Page 3.A.001-2 $2,946,085. 00 22% increase. Mr. William Penn and John Leszczynski then reviewed this budget. It was noted that the budget does not include monies for an alley paving program. 2 It was noted that MVH funds are down because of the decal tax on trucks being held unconstitutional. The State has a formula plus road miles whereby the City receives revenue. Councilman Zakrzewski stated that three years ago the City made a promise with regard to a hard surface alley program. He believes the Council has a duty to look for money for this program. Graters are currently maintaining alleys and to recyclers are being used. After considerable discussion, Councilman Zakrzewski stated that he would be calling a Public Works Committee meeting to address this issue. Mr. Penn stated that the Trans-Am Building in the Studebaker Quarters currently is being used for storage since storage of machinery is extremely important. One sweeper is currently grounded. All of the sweepers were purchased in 1978 and were purchased "used" and in his opinion are now "tired iron". The cost to rebuild the sweepers is running $15,000.00 annually. It was noted that Unit 11 answers Fire, Police calls and sweeps at all accidents. It has approximately 160,000 miles on it. Line Item 427 in the amount of $272,000.00 would pay for 4 sweeper, 4 pick-up trucks, and one cabin chasey for Unit 211. Katie Humphreys noted that discussion with the State Board of Accounts to divide the salt in Line Item 255 Other Materials was being discussed to see if it could be divided between streets and utilities. Bureau of Building Maintenance Page 1.A.032 $292,770.00 18.6% increase. Mr. Leszczynski noted that the property owners paid for the intitial road sidewalks curves through assessment procedures. It was noted that there are two new positions with regard to general laborers and that this account should have an adjustment with regard to the general laborer which should be $15,654.00 with a bonus reading $1, 600.00. It was also suggested that the 200 accounts be consolidated into one line item namely account 231 Maintenance Supplies. Board of Public Works Page 1.A009 $1,998, 095.00 requested for 1989 24.4% increase. Maryellen Koepfle then reviewed this budget. She noted that Line Item 379 Rents in the amount of $657,805. 00 represented the County-City maintenance costs and hydrant rental. Currently the City pays $124.00 per hydrant as approved by the Public Service Commission. 3 It was noted that CCIF is the rent on the County-City Building. Line Item 351 Electric Current in the amount of $1,135,240. 00 is the electrical costs for street lights. Currently telephone and electric current are in the red and adjustments will have to be made. It was noted that the City currently monitors long distance telephone costs and that to date $665.00 has been repaid to the City. Mr. James Cronk asked how many City vacant lots there were and whether the City maintained an inventory. Mr. Leszczynski stated he did not have this information available with him at the present time. It was noted that CCIF represents cigarette tax income. Line Item 379 reflects $102,000.00 for rent on the County- City Building. Because of projected repairs to be made to the roof of the County-City Building, new cost projections would have to be added. Following further discussion the meeting was adjourned at 5:30 p.m. Respectfully submitted, Councilman Ann Puzzello, Chairman Personnel and Finance Committee AP:srk 4