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HomeMy WebLinkAbout11-19-87 Utilities & Personal and Finance Mnmmtttgr &part • UTILITIES AND PERSONNEL AND FINANCE go tlit Comm Goat& Df tht Olttg of fehud4 Bt The joint meeting of the Utilities and Personnel-and Finance Committees was called to order by Personnel and Finance Committee Chairwoman Councilwoman Beverlie J. Beck at 4:20pm, Thursday, November 19, 1987 in the Council's informal meeting room. Persons in attendance included Councilmen and Councilwomen: Voorde, Barcome, Braboy, Serge, Puzzello, Beck, and Zakrzewski; Bob Kruszynski, John Leszczynski, Michael Vance, Steve White, Don Niezgodski, Carl Kopec, John Leisenring, Chief Deputy Controller, and Kathleen Cekanski-Farrand. SOLID WASTE FUND, BUR. OF SOLID WASTE, Pg. 1.A.001-2 Requested 1988 Budget: $1,295, 133 = 37.8% increase Mr. John Leszczynski then reviewed each of the budgets. He noted that the solid waste fund is proposed at $1,295, 133 which represents a 37.8% increase for 1988. He noted that the landfill charges are up 56% thereby causing a request of $225,000 for this line item. He also noted that other contractuals is up from $20, 600 to $273,270 which represents a 1226.5% increase over the current calendar year. He further indicated that in light of the meeting with the Council regarding the large item pick ups by the Department that there would be further clarification on the brochure. He further noted that currently the City is being charged $2.95 per cubic yard to dump and it may go up $.75 per cubic yard. Currently the trucks used by the City can house 20 cubic yards each. He further indicated that there is less manpower being used with the packers. It was noted that bill no. 129-87 which was given first reading would raise the trash pick up rates to $7 for residential and $5 for senior citizen with the increase netting an additional $390,000 in revenue. SOLID WASTE DEPRECIATION, BUREAU OF SOLID WASTE, Pg. 2 .A. 002 Requested 1988 Budget $150,000 - 50% increase Mr. Leszczynski noted that the Solid Waste Depreciation Budget was being requested at a substantial increase so that eight garbage trucks and one packer could be paid for. WATER WORKS GENERAL, WATER WORKS, Pg. 3.A.001 - 004 Requested 1988 Budget $5, 127, 111 - 3% increase Mr. Leszczynski noted that the overall Water Works General Fund represents no basic changes. He further noted that the Teamsters working within this Department will receive only an hourly increase and no bonus. 2 o' Councilman Voorde questioned whether the City considered sending billings with return envelopes. It was noted that there would be additional costs involved with regard to postage and the extra paper involved with such a concept. Councilwoman Puzzello noted that she did not like the current billing set up. WATER WORKS DEPRECIATION, WATER WORKS, Pg. 4.A. 001 Requested 1988 Budget $922,528 - 3.6% increase Mr. Leszczynski noted that there were no basic changes proposed in this budget. He further noted that meters were being replaced on an ongoing basis. Councilwoman Beck questioned the procedure with regard to painting fire hydrants. She noted specifically that there is a resident on Greenlawn who does not want his fireplug painted and that he preferred it bright yellow. The resident does not appreciate the "soldier" concept. It was noted that the fireplug is public property in that the resident could not paint the fireplug a different color. WATER WORKS SINKING, WATER WORKS, Pg. 5.A. 001 Requested 1988 Budget $15,622 - 0% increase Mr. Leszczynski noted that this budget is used to make the least purchase payments for the River Common area. He noted that this is a contractual obligation and there are two years left on the note. CLAY WATER GENERAL OPERATION, Pcq. 6.A.001 Requested 1988 Budget $170, 683 - 9.3% increase Mr. Leszczynski noted that the basic change is in the other contractual line item and that the other accounts are being adjusted by 3%. SOUTH BEND CLAY WATER SINKING, Pg. 7.A.001 Requested 1988 Budget $64,739 - 0% increase Mr. Leszczynski noted that this account is needed to make the bond payments on the purchase of the operation. SEWERS REPAIR FUND, BUREAU OF SANITATION, Pg. 8.A.001 Requested 1988 Budget $82 ,536 - 147.2% increase It was noted that the concrete item was being proposed at $50,000 which is a 100% increase over the current calendar year. Mr. Leszczynski noted that the City intends to do its own concrete work rather than have it done by independent contractors. Councilwoman Beck stated that she would prefer that for purposes of accounting that the billing be reflected in the Street Department rather than the Bureau of Sanitation. Mr. 3 Vance stated that this is something that could be considered for 1988 budget procedures. WORKS GENERAL; BUREAU OF WASTE WATER, Pg. 9.A. 001-003 Requested 1988 Budget $1,731,522 - 8.5% decrease Mr. Leszczynski noted that eight individuals were cut from the personnel of this Department last year and that there being added back in for 1988. These individuals include the secondary operators who work around the clock. There were several questions with regard to personnel for the Department. it was noted that the director of the division is currently open. Mr. Leszczynski noted that more class IV operators are needed. It was the current position of the administration that the new mayor should fill the director of the division. It was noted that the electrical current line item is up 60% for a total of $480,000 and that the chemicals line item was proposed at a 57.2% increase for a total of $220,100. Mr. Vance noted that a revenue bond is anticipated in this area. It was further noted that under the other contractuals line item that $200,000 has been budgeted for Tenech for a four month period. There is a possibility of having a state match and that there were several deadlines which must be met those being December 31,1987, a March deadline for plans, and a September 1988 deadline when all funds must be obligated by the state for their grant program. SEWAGE WORKS GENERAL, BUREAU OF SANITATION, Pg. 9.A.004-006 Requested 1988 Budget $1,731,522 - 8.5% decrease Mr. Bob Kruszynski reviewed this budget. He noted that the other contractuals line item was being reduced as well as various smaller line items. SEWAGE WORKS DEPRECIATION, BUREAU OF WASTEWATER, Pg. 10.A.001 Requested 1988 Budget $753,755 - 13.6% increase It was noted that the other contractuals line item is being requested at an amount of $467, 000 for the sledge thickening procedure as well as the heating and mixing procedures. The overall lease purchase will cost approximately $3,000, 000 and will take approximately ten years to pay in its entirety. It was also noted that the other equipment line item is being requested at $278,000 representing a 178% increase. The current compressor room filters are over thirty years old and cost $132, 000. SEWAGE WORKS DEPRECIATION, BUREAU OF SANITATION, Pg. 10.A.002 Requested 1988 Budget $405,000 - 178.3% increase 4 r' It was noted that the motor equipment line item was being increased to $381,000 representing a 2358% increase so that proper equipment can be purchased by the City. Most of the equipment being replaced was purchased in 1975. SEWAGE WORKS SINKING, BUREAU OF WASTEWATER, Pg.11.A.001 Requested 1988 Budget $652,143 - . 6% increase It was noted that this account is necessary on the debt service to pay off the bonds. The bonds should be paid in their entirety in 1990. The bond issue was necessary for the 1970 renovations. Mr. Leszczynski noted that EPA is imposing stricter requirements on all wastewater treatment plants in that chemical analysis, machine upgrades etc. will all be factored into the total cost. The City is looking into a federal match program which may be available. Mr. Kopec noted that after September 1988 the funds will only be available as a revolving loan fund at reduced rates. SOUTH BEND/CLAY SEWAGE WORKS GENERAL, Pcq. 12.A.001 Requested 1988 Budget $91,370 - 15. 6% increase Councilman Serge had various questions with regard to personnel in the new well field. It was noted that there were no other anticipated costs at this time. SOUTH BEND/CLAY WASTEWATER SINKING, Pg. 13 .A.001 Requested 1988 Budget $138, 699 - 0% increase It was noted that this is the debt service on the purchase of Clay Utilities. Following further discussion by the Council members, Councilman Barcome made a motion seconded by Councilman Serge that all utility related ordinances be recommended favorably to the Common Council. The motion passed. Mr. Vance noted that he would have proposed amendments prepared by Monday night's meeting and offer them on the floor. Councilman Barcome indicated that there would be additional questions by the City Council. No further business came before the Committee. The meeting was adjourned at 5:30pm. Respectfully submitted, Councilwoman Beverlie J. Beck Personnel and Finance Chairwoman