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HomeMy WebLinkAbout2 Minutes 01-10-13 Meeting SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING January 10. 2013 9:30 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Donald Alford Sr., Secretary Mr. Greg Downes Mr. John Stancati Members Absent: Mr. Henry Davis Legal Counsel: Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Jenny Hullinger, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. David Relos, Economic Development Specialist Mr. Jitin Kain, Economic Development Specialist Others Present: Mr. Scott Ford, Executive Director Ms. Kelli Stopczynski WSBT-TV WSBT Cameraman Ms. Barbara Turner Mr. Mark Seaman Mr. Tony Flora Mr. Erin Blasko Mr. Hardie Blake Mr. Cecil Eastman 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Thursday, December 13, 2012. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Thursday, December 13, 2012. B. Approval of Minutes of the Annual Organizational Meeting of Wednesday, January 2,2013. South Bend Redevelopment Commission Regular Meeting—January 10. 2013 2. APPROVAL OF MINUTES B. continued... Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Minutes of the Annual Organizational Meeting of Wednesday, January 2, 2013. 3. APPROVAL OF CLAIMS 324 AIRPORT AREA DLZ 11,520.00 SB-Olive Corr-Brick2Adams All Phase Electric 44,728.98 Union Station Technology Center South Bend Parks & Recreation Dept. 4,485.00 Mowing C & E Excavating, Inc. 23,871.41 Lot 4 of Ignition Park L.L. Geans Construction Company 19,752.16 113 E. Wayne & 301 5. Michigan Streetscape Improvements Rose Pest Solutions 103.00 The Troyer Group 1,222.06 Facade Studies Skyway Memorial DLZ 760.00 Ireland Right of Way Acquisition South Bend Parks & Recreation Dept. 315.00 Mowing DLZ 9,300.00 Olive/Pine Rd Evapar 517,882.00 Union Station Technology Center Jones Petrie Rafinkski 32,080.50 Ivy Tower Hull &Associates Inc. 3,322.50 Monitoring Wells & Preparation of Remediation Work Plan Hull &Associates Inc. 6,410.89 Ignition Park Plews Shadley Racher& Braun LLP 31,778.46 Cost Recovery/Oliver Plow Works/Studebaker/Union Station/Bosch/Honeywell MaCallister Machinery Co Inc. 79,882.00 Diesel Engine Generator Brownstown Electric Supply 17,912.00 Medium Voltage Transfer Sopko, Nussbaum & Kaczmarek 6,075.00 Legal Services Housing Authority of the City of South Bend 18,000.00 Demo & Site Restoration Removal & Clean Up Modular Structure Plews Shadley Racher& Braun LLP 14,822.50 Legal Services BSA LifeStructures 15,115.00 Ignition Pk St.Joseph County Treasurer 394.92 ADG 8,835.00 Bosch Facility Documentation DHA 4,350.00 Survey Weaver Boos Consultants 3,360.54 Ivy Tower Lang, Feeney &Associates, Inc., 500.00 Land Survey 2 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 Jones Petrie Rafinkski 1,381.25 Ivy Tower Meridian Title Corp 477.00 Deed Record Ignition Park 420 FUND TIF DISTRICT-SBCDA GENERAL Ampco System Parking 1,566.53 225 Main St/St. Joseph St Surface Meridian Title Corp 150.00 Deed Record on 14 Parcel Rose Pest Solutions 103.00 LaSalle Hotel CB Richard Ellis 877.66 Management Fee LaSalle Hotel Buxton Identifying Customers 1,750.00 Basic & Retail Matching Access Sopko, Nussbaum & Kaczmarek 475.00 Legal Services South Bend Water Works 98.06 514 St. Multi-Family Dwelling Zonatherm Products, Inc. 34,700.20 Ignition Pk DTSB 28,750.00 Streetscape Enhancements & Business Recruitment Carl Walker 4,032.00 Examine Recommend Repair of failure of Wayne St. Parking SB Parks & Recreation 3,121.00 Mowing 422 TIF DISTRICT WEST WASHINGTON SB Parks & Recreation 315.00 Mowing 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT Holladay Construction Group, LLC 231,858.00 Memorial Hospital 429 TIF FUND NORTHEAST DISTRICT Christopher B. Burke Engineering 5,935.00 5 Points Utility Study 430 FUND SOUTH SIDE DEVELOPMENT TIF AREA#1 CB Richard Ellis 2,000.00 Consulting Agreement Miami & Bowen DLZ 140.00 Ireland Right of Way Acquisition SB Parks & Recreation 465.00 Mowing $1,194,368.62 Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Claims submitted January 10, 2013. 4. COMMUNICATIONS There were no Communications. 3 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. Receipt of Bids (1) Receipt of Bids for 1202 S. Lafayette (former Pool Table Doctor) Mr. Inks noted that notice of the offering of 1202 S. Lafayette was advertised in the South Bend Tribune and Tri-County-News on December 7 and December 14, 2012. No bids have been received. By law the Commission is then prohibited for thirty days from entering into any sale or lease of that property that does not meet the Bid Specifications. After thirty days the Commission can consider any negotiated offer. B. South Bend Home Improvement Program (1) Subordination Agreement with American Bank for refinancing (Shannon Root) Mr. Inks noted that Shannon Root was approved for a South Bend Home Improvement Program (SBHIP) loan at a regular meeting by the South Bend Redevelopment Commission. Ms. Root received repairs on her home through the SBHIP; repair costs were funded by Community Development Block Grant (CDBG) funds appropriated to the program by the City of South Bend; Ms. Root received a$7,500 grant and the remaining$3,400 in a due- upon-sale loan with 0% interest. Ms. Root is not required to make monthly payments on the City of South Bend loan. The SBHIP loan is in second position to the mortgage. Ms. Root is in the process of refinancing the first mortgage, with her bank, for a(much) better interest rate and without taking out equity; she is asking the SBHIP to subordinate its 0% interest loan back to second position. The credit union's closing documents for the new loan have been reviewed by SBHIP staff; the Transmittal Summary(1008), Uniform Residential Loan Application(1004), Truth-in-Lending Disclosure (TIL) Good Faith Estimate(GFE), and Title Policy were reviewed. Certain details of the new loan are confirmed; details consist of interest rate, lending terms, and loan amount. Staff asks that the Subordination be allowed and the agreement signed. Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the Commission approved the Subordination Agreement with American Bank for refinancing (Shannon Root). C. South Bend Central Development Area (1) Management Services Agreement with Cressy & Everett Management Corp for management of the former College Football hall of Fame. 4 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 6. NEW BUSINESS C. South Bend Central Development Area (1) continued... Mr. Inks noted that at the December 13 Redevelopment Commission meeting, the proposal from Cressy& Everett for management of the former Hall of Fame was approved for an amount not to exceed $5,300 for the first six months. This Agreement formalizes the terms of the proposal and also provides additional protection for the Commission as the management company takes over the property. Upon a motion by Mr. Downes, seconded by Mr. Varner, and unanimously carried, the Commission approved the Management Services Agreement with Cressy& Everett Management Corp. for management of the former College Football hall of Fame. (2) Proposal for Concept Design of Citizen's Bank Plaza (SW corner of Jefferson and Michigan) Mr. Kain noted that on November 8, 2012, the Redevelopment Commission approved a license agreement with 112 W. Jefferson LLC for renovation work on the plaza that is situated on the Southwest corner of Michigan St. and Jefferson Blvd., formerly known as the Wells Fargo Plaza. Commissioners also approved a budget for this project in the amount of $295,214.20 from the SBCDA TIF. The professional services agreement is for the concept design of the plaza. The concept design will look at creating a public space that allows for live entertainment and public events, landscape features, lighting and incorporating a Studebaker emblem. The plaza area was home to the Studebaker Brothers first production facility so it has historic significance. Given this, an opportunity exists to rebrand this plaza. Staff requests approval of the attached professional services agreement an amount not to exceed $3000. Design fees are part of the approved project budget of$295,214.20. Upon a motion by Mr. Downes, seconded by Mr. Varner, and unanimously carried, the Commission approved the proposal from Jennifer L. and John R. Griffin for concept design of the former Wells Fargo Bank Plaza (SW corner of Jefferson and Michigan) D. Airport Economic Development Area (1) Proposal for survey services related to the Bosch substation easement. Mr. Relos noted that in preparing the Bosch site for its eventual lease or sale, one item to address is an easement for the utility substation of the north side of Bendix at Goodland Avenue. Lang, Feeney& Associates has in the past completed survey work on and around the Bosch site. In 2006 Lang, Feeney, & Associates prepared a Utility Easement Site Plan for the substation. There is now a fence around this substation. This fence needs to be verified that it is located per the site plan's legal description prepared in 2006, and if 5 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 6. NEW BUSINESS D. Airport Economic Development Area (1) continued... different, a new legal description needs to be prepared. Staff requests approval of this proposal from Lang, Feeney& Associates in the amount of$995. Upon a motion by Mr. Downes, seconded by Mr. Varner, and unanimously carried, the Commission approved the proposal from Lang, Feeney& Associates for the scope of services and fee proposed. (Survey services related to the Bosch substation easement) (2) Proposal for additional services related to Ignition Park Major Subdivision Mr. Kain noted that on October 25, 2011, the Redevelopment Commission approved a proposal from Danch, Hamer& Associates, Inc. for survey and engineering services related to the Ignition Park Major Subdivision. The proposal was approved in the amount of $23,295. Prior to the filing of the Ignition Park Plat documents, Danch, Hamer & Associates were asked to make several changes that were beyond their original scope of work, incurring additional expenses. The current purchase order for Danch, Hamer & Associates has $720 which is insufficient to cover the final invoice from DHA in the amount of$2,210. Staff requests Commission approval of the change order in the amount of$1,490 from the AEDA TIF. Mr. Varner asked if the subdivision plan is a legal description or does it lay out potential lots. Mr. Kain responded that it does create lots. Mr. Vamer asked if Commissioners could receive a copy of the plan. Mr. Kain said he would see that they received copies. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved the proposal for additional services related to Ignition Park Major Subdivision. (3) Proposal for services to barricade United Drive Mr. Schalliol noted that as part of the Union Station Technology Center project MOU #1, the City of South Bend prepared and got approved the vacation of United Drive from South Street to Scott Street. The vacation was approved by the Common Council in April, but it was not until October 22 that the street was formally closed. As part of the closure process, the city coordinated with State Barricade to provide all of the necessary road closure planning and associated equipment. The city does not own any equipment for road closures so we needed to contract for this service. It is anticipated that once the Ivy Tower property transfers to Union Station ownership this spring, permanent closure elements will be implemented. The Union Station team has begun to make steps to develop permanent closure elements at the South Street (northern end) of the corridor. The plans for the permanent building addition to Union station are being finalized and should be constructed 6 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 6. NEW BUSINESS D. Airport Economic Development Area (3) continued... once the weather breaks in the spring. The current payment period from October 22 to December I generated a claim in the total of$1,884. The rate for the barricades was based on a daily charge. Because the rental period will be more protracted than first expected, in coordination with staff at State Barricade, I have asked for a proposal to maintain the barricade system until June 1, 2013. The projected amount for this service period is S4,180. Staff requests approval of a not-to-exceed amount of$4,500 to cover the projected amount and all outstanding claims. Mr. Varner asked whether State Barricading Inc. also maintains the barricades once they are in place. Mr. Schalliol responded that they check them approximately three times a week and, if there are any issues, they will repair or replace them. Upon a motion by Mr. Alford, seconded by Mr. Downes and unanimously carried, the Commission approved the proposal from State Barricading for the scope of services proposed in an amount not to exceed $4,500. E. West Washington-Chapin Development Area F. South Side Development Area G. Northeast Neighborhood Development Area H. Douglas Road Economic Development Area I. Other (1) Request for allocation of Airport TIF funds for Code for America Mr. Ford noted that South Bend has been selected as one of nine partner cities for Code for America for 2013. This is a prestigious award that will allow South Bend to work towards creating technological solutions to civic issues. Our main focus is to promote economic development in South Bend. The topics to be addressed for South Bend are ease of doing business in South Bend, simplifying business licensing and permitting processes, vacant and abandoned housing, and improving citizen involvement, engagement and outreach. Goals: • Develop web based applications that address civic issues • Foster sustainable impacts in government 7 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 6. NEW BUSINESS I. Other (1) continued... • Engage citizens and community groups to solve civic issues • Encourage city-to-city collaboration to drive efficiencies Code for America is a new non-profit, and a new kind of organization. Their team is made up of web geeks, city experts, and technology industry leaders. They are building a network of civic leaders and organizations who believe there is a better way of doing things and want to make a difference. Code for America helps governments become more connected, lean, and participatory through new opportunities for public service—both inside and outside government— so they are not only making a direct impact every day, but also creating the relationships and network for lasting change. Timeline: • Preparation (November-December) • Fellow Orientation(January) • City Residency(February) • Help the Fellow Team learn about the culture and inner working of the City • Conduct interviews and gather user data to identifying potential areas of impact • Develop hypotheses about areas of impact— and to end the month with a prioritized list of 2-5 partially-vetted app and/or project ideas with high potential impact • Conduct community and developer events to help increase awareness and foster momentum • Create a network of city staff; community leaders, and developers committed to working together to address city needs • Build & Deploy(March-September) • Engage in a user-centric, agile, iterative development process to launch, test and iterate apps and projects defined in the previous phase. • Enable and encourage `secondary' application and projects to emerge from other venues • Maximize Fellow communication with Cities about app/project development (including City re-visits) • Transition (October-November) Areas of Focus: Our main focus for this project is solving civic issues in economic development. Topics that may be addressed as time allows: • Ease of doing business in South Bend • Simplifying business licensing/permitting process • Vacant and abandoned housing • Improving citizen involvement and engagement 8 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 6. NEW BUSINESS I. Other (1) continued... Funding: To fund this project, staff requests $235,000 in TIF funding. Of that, $65,000 has already been donated to the TIF from outside sources, leaving$170,000 in net TIF dollars. In addition, another$125,000 of costs is being covered by direct payment from other community partners. Mr. Kris Priemer noted that one of the main principles of Code for America is openness with software. They use open source code so that the software they develop is available for use by anyone. The software Code for America has developed for other cities is already available for our use, to adapt it to our needs. The City of South Bend wants to be more open with its data so that citizens can easily access it and to create efficiencies in government. In December Code of America met with economic stakeholders in South Bend to get their ideas of what kind of applications could benefit the City of South Bend in the future for the workforce and for economic development. Mr. Ford asked Mr. Priemer if he could share some examples of applications from other cities. Mr. Priemer responded that in 2010-2011 there have been approximately twenty cities that have gone through the Code of America program. Some of the applications produced include an open counter, a simplified business licensing process. In that example city the licensing office hours were only 8:00 a.m. to noon, 3 days a week. So, an online tool was created that answers questions about which licenses the business would need, the cost, and what the next steps are. Also with this application citizens could see what the zoning requirements are and what properties are available from the city. Another example is the City of New Orleans. After hurricane Katrina there were an enormous number of vacant and abandoned homes. A web application was created to track where a house was in the Code process, so that Code Enforcement could check on it, see what approvals they were still waiting on, look on a map to see which houses were ready to be taken down, etc. The final example has been used by two cities. It's called "adopt a hydrant." In Boston after it snowed the police and fire departments would have a difficult time locating the hydrants. So the city created an application where residents adopt a hydrant and commit to shoveling it out after a snow so it could be found and accessible. Last year, Hawaii reapplied the hydrant application. However, instead of buried hydrants they have sirens where the batteries get stolen; residents took responsibility to make sure the sirens were in working order in case of a hurricane or some other emergency. Code for America created multiple applications in each of the cities, all of which are available now for our adaptation. 9 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 6. NEW BUSINESS I. Other (1) continued... Mr. Varner asked who Mr. Priemer was. Mr. Priemer responded that he is a city employee, Project Manager for the 311 Project, and is also now on the task force for The Code for America. Mr. Varner asked Mr. Ford what the community stakeholders' responses were when asked for ideas. What can we expect as a deliverable from this endeavor? Mr. Ford responded that the main concerns were ease of doing business, navigating all the processes in the city and developing soft skills, creating a qualified pool of workforce applicants. Mr. Varner noted that there seemed to be a lot of enthusiasm that the data bases which are divergent and somewhat unitary with regards to their application can be accessed through subsequent software. If you ask about the data access in the St. Joseph County around this day you're generally going to get response that is not very good. The services you described seemed to help government entities, but what applications will be useful to the private entities, and where can they be accessed, through the city website? Mr. Priemer responded that the applications will have their own domain, but may be accessed also from the city's web page. Mr. Ford noted that the EnFocus program is a concurrent effort where finding out where the information is has been beneficial. Mr. Priemer said that in addition to having these applications developed, we want to begin a culture change in South Bend where our data is open and easily accessible to anyone who wants to use it. Mr. Varner asked how we continue to have access to Code for America when they move on to nine more cities next year. Mr. Priemer responded that Code for America also wants to help educate the information technology infrastructure within South Bend. We don't want to create applications that have no support for the next year. When Code for America is gone, they want to make sure we have the resources and skills to support the applications. He has already spoken to some developers in the area that are interested in maintaining our applications because they want access to the data. Mr. Alford asked who, specifically, Code for America talked to in the community. Mr. Priemer listed the Community Foundation, AT&T, St. Joseph Regional Medical Center, Memorial Hospital, Teachers Credit Union, and 1st Source Bank. When Code for America met with these partners in December, it was more focused on economic development, so at that time they met with the Chamber of Commerce, CPEG, and Innovation Park. Mr. Downes asked whether Mr. Priemer anticipated any crossover here in terms of the development of the 311 system. Mr. Priemer responded that last year Chicago was a Code for America city, and their focus was not only on opening up the data but integrating it with 10 South Bend Redevelopment Commission Regular Meeting—January 10. 2013 6. NEW BUSINESS I. Other (1) continued... 311 services. Code for America created quite a few applications for 311 that provided a lot of transparency. We intend to implement those here. Ms. Jones asked about privacy protection issues as Code of America gathers information to merge data bases together. Mr. Priemer responded that a lot of this information we're talking about is public and people who want to find it can. We just want to make it easier to get to that data. There are going to be concerns of where that data is coming from. We won't be putting out private information. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Request for allocation of$235,000 of Airport TIF funds for Code for America. 7. PROGRESS REPORTS There were no progress reports. 8. NEXT COMMISSION MEETING The Next Regular Meeting of the Redevelopment Commission is scheduled for Thursday, January 24, 2013 at 9:30 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Downes made a motion that the meeting be adjourned. Mr. Alford seconded. The meeting was adjourned at 9:55 a.m. Donald E. Inks, Director 11