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Home My WebLink About03172022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 17, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of March 3, and March 8 2022 2. NOTICE OF INTENT TO SELF PERFORM A. 2022 Annual Paving Program 1. Description: City to Self-Perform with its Own Qualified Workforce; Forty- Six (46) Projects Scheduled for 2022 2. Amount: a) Colfax Ave. (Eddy St. to Esther St.): $133,050.28 b) Linden Ave. (Grant St. to Birdsell St.): $136,598.70 c) St. Vincent St. (Niles Ave. to Notre Dame Ave.): $109,512.15 3. Funding: MVH-R, RWDA TIF 3. OPENING OF BIDS A. 2022 Street and Sewer Material Bid – Project No. 122-028 1. Funding: PR-00015077 B. 2022 Asphalt Materials Bid – Project No. 122-029 1. Funding: PR-00015079 C. 2022 Contractor Paving, Round I – Project No. 122-008 1. Funding: PR-00015103 4. AWARD BIDS AND APPROVE CONTRACTS A. Sale of City-Owned Property – 1514 Dale Ave. 1. Name: Gladis Ibarra Duarte 2. Amount: $4,000 5. OPEN MARKET QUOTE AWARD A. 2022 Biosolids Trucking for Land Application Contract – Project No. 122-031 1. Funding: PR-00015085 6. CHANGE ORDERS A. 2021 Curb and Sidewalk Construction – Project No. 121-001 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $6,621.06 4. Percent of Increase: 1.48% 5. Revised Contract Amount: NTE $454,193 6. Funding: PO-0010116 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 17, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 7. PROJECT COMPLETION AFFIDAVITS A. Howard St. and Corby Blvd. Streetscape Improvements – Project No. 120-024 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $610,365.48 3. Funding: PO-0009299 B. 100 S. Michigan Tree Grates – Project No. 121-037 4. Company: The Robert Henry Corporation 5. Final Contract Amount: $77,924.23 6. Funding: PO-0013007 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2022 VPA Athletic Court Renovations - Bid Package I – Project No. 121-033A 1. Funding: PR-00015677 9. RESOLUTIONS A. Resolution No. 20-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Sewer Lateral Reimbursement Program Policy 1. Description: Allow the Establishment of Reimbursement Program to Assist Property Owners with Cost of New Sewer Laterals to Promote Infill Development 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Forum Architects, LLC 1. Description: Design Services for Windows and Siding Replacement at Miami Hills Apartment Complex Project No. 122-027 2. Amount: $70,000 3. Funding: PR-00015585 B. Settlement Agreement & Covenant Not to Sue and Permanent Easement – Mr. Brian Szalai & Nemeth, Feeney, Masters & Campiti, P.C. 1. Description: Two (2) Documents; Settlement Agreement and St. Joseph Co. Disclaimer of Interest and Motion to Dismiss for Prairie Ave. Water Main Loop Project No. 117-068 2. Amount: $24,500 3. Funding: PR-00015282 C. Assignment and Assumption of Wayne Garage Use, Maintenance, And Façade Agreement – Four Stones, LLC 1. Description: Transfer of Ownership of Shops from Michigan Street Shops LLC to Four Stones, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 17, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 D. Real Property Transfer Agreement – South Bend Heritage Foundation, Inc. 1. Description: Transfer 918 W. Oak St. for Affordable Housing E. Amendment No. 2 to Data Sharing Agreement – Abernethy Schwartz Partners LLC d/b/a BlueConduit 1. Description: Continued Use and Support of Data Collection Application and Development of Service Line Inventory Software for EPA’s Lead Copper Rule 2. Amount: $70,000 3. Funding: PR-00015757 F. Right-of-Way Encroachment License Agreement – KRG Eddy Street Land III (Kite Realty Group) 1. Description: Four (4) Digital Kiosks in Right-of-Way at Eddy Street Commons, Phase I, DP #17-005 G. Bureau of Indian Affairs Right-of-Way Agreement – US Department of Interior Bureau of Indiana Affairs 1. Description: Acquire the Additional Utility Easement on Pokagon Band’s Property for Water Main Extension, DP #18-025 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 1st. Annual Mother’s Day Pop-Up Event a) Date/Times: May 7, 2022; 8:00 a.m. to 8:00 p.m. b) Location: Allen St. between Lincolnway West and Lindsey St. B. Street Closures for Special Events 1. Event: 32nd. Annual Stand by Me Walk a) Date/Times: June 11, 2022; 9:00 a.m. to 12:00 p.m. b) Location: Jefferson Blvd. to Main St., Return to Howard Park – Intermittent Delays at Crossings C. Street Closures for Special Events 1. Event: Leeper Park Art Fair a) Date/Times: June 17-20, 2022; June 17th. 4:00 p.m.; June 18-19th. 10:00 a.m. to 6:00 p.m. b) Location: Riverside Dr. from N. Michigan St. to Lafayette Blvd. D. Street Closures for Special Events 1. Event: Sunburst Races a) Date/Times: June 4, 2022; 6:00 a.m. to 10:15 a.m. b) Location: See Maps CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 17, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 E. Licenses 1. Type: Public Parking Facility - Renewal a) Applicant: Episcopal Cathedral of St. James b) Location: 310 W. Washington St. c) See Comments; Update Signage with Hours of Operation, Rates Charged, Current 2022 City Licensing Number, Font Sizes in Accordance with Municipal Code Section 4-39 F. Encroachments/Revocable Permits 1. Applicant: The Early Bird Eatery/Four Stones LLC a) Location: 117 E. Wayne St. b) Description: Installation of Mailbox (14”W x 4.4”D x 10.7”H) c) Favorable Recommendations 12. STREET/ALLEY VACATIONS A. Applicant: South Bend Heritage by: Abonmarche Consultants, Inc. 1. Location: 914 & 918 W. Oak St. 2. Purpose: Alley is Not Used and Increase Adjacent Lots 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 13. TRAFFIC CONTROL DEVICES A. New Installation – Ride Share Zone Signs 1. Location(s): a) E. Wayne St. b) E. Jefferson Blvd. c) S. Main St. d) Napoleon St. e) Angela Blvd. f) All Criteria Met B. New Installation – Two (2) No Parking Right Arrow; Two (2) No Parking Here to Corner Signs 1. Location(s): a) Garden Ln. at Sample St. b) All Criteria Met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52555 Common Eider Trail – Water/Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 17, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 15. RATIFY BONDS A. Contractor Bonds 1. AP Concrete LLC, Approved effective December 3, 2021 2. Argonaut Insurance Co., Released effective December 15, 2021 B. Excavation Bonds 1. Argonaut Insurance Co., Released effective December 15, 2021 C. Occupancy Bonds 1. AP Concrete LLC, Approved effective December 3, 2021 16. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers for: 1. 3,160 (total # of accounts) Current as of March 1, 2022 17. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-32734, GBLN-32426 a) Date: 03/04/2022 b) Amount: $1,157,017.63 2. Claim Nos.: GBLN-32951, GBLN-32944, GBLN-32945 a) Date: 03/08/2022 b) Amount: $2,409,122.90 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.