HomeMy WebLinkAbout1 Redevelopment Commission Packet 3.10.22South Bend Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, Indiana
Agenda
Regular Meeting, March 10, 2022 – 9:30 a.m.
https://tinyurl.com/RDC31022
1.Roll Call
2.Approval of Minutes
A.Minutes of the Regular Meeting of Thursday, February 10, 2022
3.Approval of Claims
A.Claims Allowance Request 02.16.22
B.Claims Allowance Request 02.22.22
C.Claims Allowance Request 02.28.22
D.Claims Allowance Request 03.04.22
4.Old Business
5.New Business
A.Redevelopment Fund
1.MOU (Unity Gardens)
B.South Side Development Area
1.Budget Request (Fire Station 8)
C.River East Development Area
1.Professional Service Agreement TIF Legal Description (Danch Harner)
D.Administrative
1.Professional Service Agreement TIF Financial Analysis (Baker Tilly)
6.Progress Reports
A.Tax Abatement
B.Common Council
C.Other
7.Next Commission Meeting:
Thursday, March 24, 2022, 9:30 am
1
South Be n d
Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, IN
SOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
February 10, 2022 – 9:30 am
https://tinyurl.com/RDC021022
Presiding: Marcia Jones, President
The meeting was called to order at 9:31 a.m.
1.ROLL CALL
Members Present: Marcia Jones, President
Troy Warner, Secretary
Eli Wax, Commissioner
Vivian Sallie, Commissioner
Leslie Wesley, Commissioner
Members Absent: Don Inks, Vice-President
Legal Counsel: Sandra Kennedy, Esq.
Danielle Campbell-Weiss, Esq.
Jenna Throw, Esq.
Redevelopment Staff: Mary Brazinsky, Board Secretary
Others Present: Santiago Garces
Angelina Billo
Elizabeth Maradik
Amanda Pietsch
Laura Althoff
Daniel Parker
Benjamin Dougherty
Kara Boyles
Zach Hurst
Leslie Biek
Charlotte Brach
Caleb Bauer
Conrad Damian
Ed Semmler
Mark Petersen
Dave Banik
Greg Jones
Tyler Woods
DCI
DCI
DCI
DCI
DCI
Admin & Finance
Admin & Finance
Engineering
Engineering
Engineering
Engineering
Mayor’s Office
Resident
South Bend Tribune
WNDU
Miami Hills
2A
South Bend Redevelopment Commission Regular Meeting – February 10, 2022
2.Approval of Minutes
•Approval of Minutes of the Regular Meeting of Thursday, January 27, 2022
Upon a motion by Secretary Warner, seconded by Commissioner Wax, the
motion carried unanimously, the Commission approved the minutes of the
regular meeting of Thursday, February 10, 2022.
3.Approval of Claims
•Claims Submitted for February 1, 2022
Upon a motion by Commissioner Sallie, seconded by Secretary Warner, the
motion carried unanimously, the Commission approved the claims for February
1, 2022, submitted on Thursday, January 27, 2022.
4.Old Business
5.New Business
A.Administrative
1.Resolution No. 3546 (Amending Special Tax SB Morris Project)
Ms. Throw Presented Resolution No. 3546 (Amending Special Tax SB Morris
Project). This resolution specifies from the previous special tax resolution that
only cash amounts in the reserve fund would be considered whether to levy that
set out in that resolution. This change comes from our tax surety. Commission
approval is requested.
Secretary Wax noted that at the last meeting a decision on surety had not been
made. Does this mean that the surety decision is made to get a bond set?
Ms. Throw noted that is correct; we aren’t counting the police just the cash.
Upon a motion by Commissioner Sallie, seconded by Secretary Warner, the
motion carried unanimously, the Commission approved Resolution No. 3546
(Amending Special Tax SB Morris Project) submitted on Thursday, February
10, 2022.
2.Resolution No. 3547 (Amending Special Tax Potawatomi Zoo Project)
Ms. Throw Presented Resolution No. 3547 (Amending Special Tax Potawatomi
Zoo Project). This resolution specifies from the previous special tax resolution that
only cash amounts in the reserve fund would be considered whether to levy that
set out in that resolution. This change comes from our tax surety. Commission
approval is requested.
Upon a motion by Secretary Warner, seconded by President Jones, the motion
carried unanimously, the Commission approved Resolution No. 3547
South Bend Redevelopment Commission Regular Meeting – February 10, 2022
(Amending Special Tax Potawatomi Zoo Project) submitted on Thursday,
February 10, 2022.
B.South Side Development Area
1. Development Agreement (Miami Hills Project)
Ms. Maradik Presented Development Agreement (Miami Hills Project). This
Development Agreement is for the Miami Hills Apartments. The property is a HUD
subsidized affordable housing property with 150 units housing some of the most
vulnerable of our community’s population that has significant tenancy and property
issues for over 30 years. HUD has helped facilitate an owner that can handle the
complex and its challenges. By late 2020 Infinity RE II took ownership. They
have been diligent and responsive to the city as well as the tenancy issues and
repairs. They have been building a more communitive and responsive relationship
with the tenants. Support to this is critical to the residents as well as the broader
surrounding community because affordable housing in good repair that has
consistent maintenance is important to the vitality of communities.
Commissioner Wax asked about the city’s commitment to the property.
Ms. Maradik responded the city will commit to replacing exterior vinyl siding as
well as facia and soffit with the replacement of windows to the property with
estimated cost of $1M.
Commissioner Wax asked what the new owners are investing into the property.
Ms. Maradik states that they have already made quite a bit of improvement with
additional on the way.
Greg Jones, IREII owners stated that they appreciate the opportunity to help this
section 8 community. So far, they have spent $2.6M. That does not include what
they have done in operation cost which is approximately $1.3 and did not take a
single dollar in profit in 2021. All cash flow was put back into the property. They
have done 100% interior rebab. They have cleaned up over 400 code violations
and handled exterior improvements that were necessary for health and safety.
Crime is the biggest hurdle they are dealing with. The 1st time they arrived on the
property they were met by SWAT Team. They now have license plate readers.
Dave Banik, IREII continued the conversation with an explanation of Watch Tower.
They are working with a 3rd party group called Watch Tower Security that owns the
camera system installed. They strategically placed cameras throughout the
property which they can pull footage from at any time. The company permanently
stores the footage. They can request as many views as they want which helps get
them ahead of lease violations, code violations and crime on site. The license
plate reader helped them provide assigned parking as well as assigned guest
spots. This way they know who has entered the property and who is leaving the
property of ensuring the property.
Commissioner Wax asked if there have been positive results from the security
upgrades.
South Bend Redevelopment Commission Regular Meeting – February 10, 2022
Mr. Banik states that yes, the assigned parking has been good, and the security
has helped with the leases. The police department has access to the camera
system and can pinpoint activity prior to walking onto the property so they are not
walking in blind.
Mr. Jones, states both HUD and the local police department have seen significant
improvement and they have not had a material event since they’ve owned it. The
partner is expensive but worth it even in things that the sidewalks are clear and
salted for resident safety.
Santiago Garces states that this has been a collaborative effort with work across
multiple administrations with members across the councils responding to the
situations. The owners have made the improvements and public safety as
promised. We feel comfortable enough to partner with IREII in providing funds to
make further improvements to the property.
Commission Wax thanks everyone for answering his questions. He knows this
property has been a struggle in the past and appreciates the efforts to bring the
property into a safer and more livable environment.
Upon a motion by Commissioner Wax, seconded by Secretary Warner, the
motion carried unanimously, the Commission approved Development
Agreement (Miami Hills Project) submitted on Thursday, February 10, 2022.
C. Multiple Development Areas
1.Budget Request (2022 Annual Paving)
Ms. Boyles Presented Budget Request (2022 Annual Paving). The mayor
allocated funds in the budget for implementation of the 2022 Annual Paving
Program, which is part of our three (3) year strategic plan, also known as
“Rebuilding Our Streets”. We are doing over $9M in investments this year into our
streets. This piece of TIF will help to make this happen. We will have contractor
as well as internal projects paving and crack sealing. The TIF dollars will be all
throughout the city.
The overall request is for $2.5M in River West, $55,000 in River East, $1.13M in
South Side and $118,000 in West Washington totaling $3.803,000.
This request will help fund the paving and reconstruction of streets in all four (4)
TIF districts as identified above. These funds will contribute to every aspect of this
year’s plan (i.e., contractor bids for paving, community crossings, etc.).
Commissioner Wax asked if the amount allocated are prorated based on the
amount of work being done in each district.
Ms. Boyles replied that is correct. They are prorated across every project.
South Bend Redevelopment Commission Regular Meeting – February 10, 2022
Upon a motion by Commissioner Sallie, seconded by President Jones, the
motion carried unanimously, the Commission approved Budget Request (2022
Annual Paving) submitted on Thursday, February 10, 2022.
6.Progress Reports
A.Tax Abatement
B.Common Council
C.Other
7.Next Commission Meeting:
Thursday, February 24, 2022, 9:30 a.m.
8.Adjournment
Thursday, February 10, 2021, 9:52 a.m.
Troy Warner, Secretary Marcia Jones, President
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Daniel Parker, City Controller
Date:Wednesday, February 16, 2022
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0031806 $10,495.54
GBLN-0000000 $0.00
GBLN-0000000 $0.00
Total:$10,495.54
_______________________________
Daniel Parker, City Controller
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:10,495.54$
By:_______________________________
South Bend Redevelopment Commission
Name:
Date:
3A
______________________________________________________________
Name:Name:
_______________________________
Name:_______________________________
Name:
_______________________________
Name:
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Daniel Parker, City Controller
Date:Tuesday, February 22, 2022
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0032173 $26,727.17
GBLN-0000000 $0.00
GBLN-0000000 $0.00
Total:$26,727.17
_______________________________
Daniel Parker, City Controller
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:26,727.17$
By:_______________________________
South Bend Redevelopment Commission
Name:
Date:
3B
______________________________________________________________
Name:Name:
_______________________________
Name:_______________________________
Name:
_______________________________
Name:
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Daniel Parker, City Controller
Date:Monday, February 28, 2022
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0031213 $53,086.00
GBLN-0000000 $0.00
GBLN-0000000 $0.00
Total:$53,086.00
_______________________________
Daniel Parker, City Controller
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:53,086.00$
By:_______________________________
South Bend Redevelopment Commission
Name:
Date:
3C
______________________________________________________________
Name:Name:
_______________________________
Name:_______________________________
Name:
_______________________________
Name:
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Daniel Parker, City Controller
Date:Friday, March 4, 2022
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0032435 $177,786.83
GBLN-0000000 $0.00
GBLN-0000000 $0.00
Total:$177,786.83
_______________________________
Daniel Parker, City Controller
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:177,786.83$
By:_______________________________
South Bend Redevelopment Commission
Name:
Date:
3D
______________________________________________________________
Name:Name:
_______________________________
Name:_______________________________
Name:
_______________________________
Name:
Redevelopment Commission Agenda Item
DATE: 3/10/2022
FROM: Santiago Garces
SUBJECT: Donation to Unity Gardens
Which TIF? (circle one) River West; River East; South Side; Douglas Road; West Washington Pokagon
PURPOSE OF REQUEST: Support Unity Gardens on their Accessibility and Inclusion Project
Specifics:
Unity Gardens plans on improvements to their garden in the west part of the City. This non-
profit grows free vegetables and fruits that can be picked by those in need. The $80,000 from
the Pokagon fund would receive a $160,000 match from St. Joseph County, enhancing access to
this critical asset in our community.
INTERNAL USE ONLY: Project Code: _______________________________________________;
Total Amount new/change (inc/dec) in budget: _______________; Break down:
Costs: Engineering Amt: ______________________; Other Prof Serv Amt_________________;
Acquisition of Land/Bldg (circle one) Amt: ___________; Street Const Amt ________________;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ________________
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? ____ Existing PO#__________ Inc/Dec $_____________
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
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Redevelopment Commission Agenda Item
DATE: March 10, 2022
FROM: Kara Boyles, City Engineer
SUBJECT: Budget Request (Fire Station 8)
Funding Source* (circle one) River West; River East; South Side; West Washington; Douglas Road; RDC General
*Funds are subject to the City Controller's determination of availability; if funds are unavailable, as solely determined by the City Controller,
then the authorization of the expenditure of such funds shall be void and of no effect.
Purpose of Request:
This request will provide funding for the replacement of the existing Fire Station 8. Like many
older stations, Fire Station 8 was designed for only male occupants. This project will provide a
safe and equitable living facility for all members while on the job, living and working in the
station.
This request, in the amount of $3M from the South Side TIF, will fund the design and
construction of a new Station 8. The construction timeline anticipates occupancy of the new
station in late 2023/early 2024. The initial phase of the project will include neighborhood
engagement.
INTERNAL USE ONLY: Project ID: PROJ 122- ;
Total Amount – New Project Budget Appropriation $3,000,000____;
Total Amount – Existing Project Budget Change (increase or decrease) $__________;
Funding Limits: Engineering: $_____________________; Other Prof Serv Amt $_______________;
Acquisition of Land/Bldg (circle one) Amt: $___________; Street Const Amt $________________;
Building Imp Amt $_________; Sewers Amt $_________; Other (specify) Amt $ ________________
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
5B1
Redevelopment Commission Agenda Item
DATE: March 10, 2022
FROM: Tim Corcoran
SUBJECT: TIF Legal Description Professional Services
Which TIF? (circle one) River West; River East; South Side; Douglas Road; West Washington
PURPOSE OF REQUEST: TIF Legal Description- Professional Services Agreement
Danch Harner and Associates has submitted a professional services agreement to prepare a legal
description for the proposed expansion of the River East TIF.
Staff requests approval of this professional services agreement in a not to exceed amount of $1,500.
INTERNAL USE ONLY: Project Code: _______________________________________________;
Total Amount new/change (inc/dec) in budget: 1500_________; Break down:
Costs: Engineering Amt: ______________________; Other Prof Serv Amt_________________;
Acquisition of Land/Bldg (circle one) Amt: ___________; Street Const Amt ________________;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ________________
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? ____ Existing PO#__________ Inc/Dec $_____________
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
5C1
Redevelopment Commission Agenda Item
DATE: March 10, 2022
FROM: Tim Corcoran
SUBJECT: Professional Services Agreement
(TIF Financial Analysis Baker Tilly)
Which TIF? (circle one) River West; River East; South Side; Douglas Road; West Washington
PURPOSE OF REQUEST: TIF Expansion Professional Service Contract
Specifics: The professional services proposal from Baker Tilly is to provide analytical services for the
proposed TIF realignment. These services include:
•Analyzing the boundaries of the existing and amended TIF Area and potential assessed value
impacts of proposed new construction/demolition projects within the amended TIF Area.
•Providing information required by the Client’s attorney for preparing resolutions and other legal
documents required to amend or expand the TIF Area, if needed.
•Preparing an analysis and a statement disclosing the impact of the amended TIF Area upon the
overlapping taxing units (the “Impact Statement”) and facilitate the delivery of the Impact
Statement to the overlapping taxing units.
•As requested, meeting with representatives of the overlapping taxing units to discuss questions,
comments or concerns and attend meetings and/or required public hearings to explain the
impact of the amendment or expansion of the TIF Area and to address any questions.
•Providing periodic Services (Municipal Advisory and Consulting) on an “As Requested” Basis
Staff requests approval of this professional services agreement in a not to exceed amount of $10,000.
INTERNAL USE ONLY: Project Code: _______________________________________________;
Total Amount new/change (inc/dec) in budget: _______________; Break down:
Costs: Engineering Amt: ______________________; Other Prof Serv Amt_________________;
Acquisition of Land/Bldg (circle one) Amt: ___________; Street Const Amt ________________;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ________________
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? ____ Existing PO#__________ Inc/Dec $_____________
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
5D1