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HomeMy WebLinkAboutOpening of Proposal - Safe Routes to School - Our Lady of Hungary Neighborhood Proj No. 122-007 - DLZ Inc.Safe Routes to School City of South Bend Our Lady of Hungary Neighborhood Sidewalks and ADA Ramps Qualifications for Professional Services March 8, 2022 Innovative Ideas Exceptional Design Unmatched Client Service Dear Selection Committee, The City of South Bend is making impressive advancements in economic development and revitalization of its neighborhoods. Whether its the progress made on the City’s 2021 10-year improvement plan to rebuild its streets, or following the State of Indiana’s guide to create safe transportation options that promote more active lifestyles through its SRTS program, the City of South Bend is taking proactive steps to help their communities! Your DLZ Project Manager will be Anthony Glenn. Anthony, a South Bend native, understands the needs and constraints of this project and has been directly responsible for the design of many pedestrian projects in northern Indiana. After reviewing our qualifications, we are confident that you will agree that DLZ is best suited to lead this project. We have assembled an experienced transportation design team of engineers, surveyors and environmental specialist who are dedicated to completing this project for the City. DLZ has a strong local presence with over 100 employees located right here in the City of South Bend. We live and work in your community. Our office is only 2 miles from the County-City Building and 3 miles from the project location. Being local, our designers are only 10 minutes from meeting with you at your office or at the project site. The DLZ team excels at seeing the whole picture and not just a curb ramp or sidewalk. We have successfully delivered innovative solutions that have saved our clients time and money on similar projects. We work diligently to anticipate issues from funding to drainage and present you with cost effective solutions you can use immediately. City of South Bend|Safe Routes to School Safe Routes to School | 1 DLZ 2211 E. Jefferson Blvd South Bend, IN 46615 574.236.4400 | www. dlz.com Project Manager Anthony Glenn, PE 574.236.4400 | aglenn@dlz.com Authorized Negotiator Laurie D. Johnson, PE | Vice President 574.904.7221 | ljohnson@dlz.com INDOT scores all consultants on Responsiveness and Quality. DLZ’s scores are well above the average INDOT consultant. 0.6 0.4 0.2 0 0.31 0.17 0.32 0.22 Responsiveness (Letting Docs) Quality (Design)DLZDLZCommunicate with you, working towards successful completion of your project. Understand your construction budget and strive to meet or beat your goals. Work with you to determine the most beneficial project scope and areas of reconstruction that will optimize development potential. Successfully deliver this project on time. Additionally, we’re ready to accelerate the schedule, if funding becomes available earlier. ADDITIONALLY, OUR TEAM WILL: $ DLZ is a multi-disciplinary State certified minority-owned business enterprise (MBE), with offices located in South Bend, Fort Wayne, Indianapolis, Munster, Merrillville, and Burns Harbor. Our fully-staffed South Bend office is located 3 miles from the Our Lady of Hungary neighborhood. Our ability to quickly access the project sites will enhance our services by allowing us to verify existing conditions, hold public meetings, interview key stakeholders as well as coordinate with City personnel. Qualifications DLZ has completed design and construction of projects similar to yours which have involved the planning and construction of sidewalks, American Disabilities Act (ADA) ramps, and trails. Your project requires following INDOT/LPA standards and procedures, of which DLZ is thoroughly proficient. Our personnel have a full understanding of INDOT’s federal aid design criteria, standards and practice relating to sidewalk and ADA ramp plan development. YOUR VISION | OUR COMMITMENT AND EXPERIENCE The City of South Bend desires to improve the walkability in the Our Lady of Hungary neighborhood, and federal funds have been awarded to the City for this very purpose. This provides you with a fantastic opportunity to rejuvenate a neighborhood that is lacking in continuous, ADA compliant sidewalks and curb ramps. At DLZ, we have the experience and commitment to get you there. We will serve as an extension of the City’s staff and deliver a quality product. Together, we will make a difference. In addition to training our staff, DLZ wants our clients to be informed on the requirements of the ADA. As mentioned earlier, we have utilized our expertise to assist numerous clients with ADA compliance by providing a variety of training opportunities at no cost. DLZ sponsored full day informational seminars entitled “The ADA and Your Community” in Indianapolis, South Bend, and Fort Wayne, that provided clients and public agencies with a variety of information on the requirements of the ADA on Title II entities. As recognized authorities on the ADA, DLZ staff are requested to present at conferences on ADA topics. DLZ has presented at the annual Accelerate Indiana Municipalities conference, Purdue Road School (the annual technical engineering conference in Indiana), Indiana Society of Professional Engineers, Michigan Public Transit Association, Ohio Transportation Engineering Conference, County Commissioners Association of Ohio, Ohio Townships Association, Kentucky American Public Works Association, and Transport Chicago. DLZ has successfully completed the design and construction of neighborhood ADA ramp replacement projects, as well as over 100 miles of trails, greenways, and sidewalks for numerous types of federal-aid projects. ADA Compliance Specialists DLZ has several staff that perform the specialized services of ADA compliance evaluation and design. This expertise has been developed over many years by our lead ADA specialists, and that experience is passed on to others as new staff join our team to meet the needs of our clients. Recognized Leader in ADA Requirements Safe Routes to School | 2 Identification & Qualifications DLZ’s ADA Specialist Stephen Metzer presenting at the Ohio Transportation Engineering Conference (OTEC) Team Participation DLZ Indiana, LLC 97% | 5.2, 6.1, 8.1, 11.1, 12.2, 16.1 Metric Environmental, LLC (DBE) 2% | 5.2 Courtland Title & Escrow, Inc. (DBE) 1% | 12.2 Safe Routes to School | 3 Anthony Glenn, PE PROJECT MANAGER Anthony’s history with the City of South Bend and direct experience as lead designer of several similar projects, makes him the ideal choice to make this a successful project for the City! Representative experience includes, but not limited to, the following: • Merrifield Park Connector Multi-Purpose Trail, Mishawaka, Indiana • Potato Creek Trail, North Liberty, Indiana • Trine State Recreation Area Roadway and Shared-Use Path, Steuben County, Indiana • 103rd Street Homeplace ADA Project, Mishawaka, Indiana • Memorial Hospital Streetscape Improvements, South Bend, Indiana • Pinhook Park Pavilion Improvements, South Bend, Indiana Anthony will be the point of contact between DLZ, INDOT, and the City of South Bend. He will work closely with City representatives to keep you informed of progress, address challenges, and keep the project on track. Anthony’s responsibilities will also include maintaining project budgets, ensuring that the project stays within the specified scope, developing and administering the project schedule, timeline and delivery dates, ensuring that staff working on the project have ample resources to perform the work, coordination and monitoring of all subcontracts and ensuring that all quality control measure are followed. Anthony will track milestones using the Critical Path Method for key deliverables. Anthony and his staff will be committed full time throughout the duration of this contract for the successful completion of this sidewalk improvements project. COMMUNICATION PLAN Anthony, your one point of contact! Schedule and facilitate meetings for all stakeholders, including progress meetings. Work with the City to develop a public involvement plan. Establish and confirm expectations and goals early in the planning process. Return phone calls and emails the same business day or within 24 hours. CITY PROJECT MANAGER Clearly communicate through meeting minutes/summaries and time-critical action items. Keep INDOT informed of the project progress. Safe Routes to School | 4 Key Staff PROJECT MANAGER Anthony M. Glenn, PE PROJECT PRINCIPAL Laurie D. Johnson, PE 5.2 ENVIRONMENTAL DOCUMENT PREPARATION - CE Jason Stone Dan Stevens Metric Environmental, LLC (DBE) 6.1 TOPOGRAPHICAL SURVEY Steven A. Jones, PS, CFEDS Robert Hathaway, PS 8.1 NON-COMPLEX ROADWAY DESIGN Mathieu Doyle, PE Hannah Whisler Brett Schneider, EI Sara Huss, PLA, LEED AP 11.1 RIGHT OF WAY PLAN DEVELOPMENT (if needed) Aaron Springer, PS 12.2 TITLE SEARCH Nichole Goodrich Courtland Title & Escrow, Inc. (DBE) 16.1 UTILITY COORDINATION Hannah Whisler QUALITY MANAGER Ryan A. Carrington, PE CITY OF SOUTH BEND Sara has developed a specialty in designing for accessibility on both site/civil projects and public right of way projects. She has furthered her knowledge by attending continuing education such as the National ADA Symposium and INDOT’s Designing Pedestrian Facilities for Accessibility. Her site layout experience, combined with her knowledge with ADA compliance, has enabled her to develop sensible solutions for non-compliant situations. She has authored numerous ADA Transition Plans and performing Quality Assurance Reviews of documents prepared by other DLZ staff. • Town of North Liberty, Indiana • Town of Topeka, Indiana • Town of Shipshewana, Indiana • Town of Markle, Indiana Jason has 29 years of experience in the preparation of NEPA compliance documents including, Environmental Impact Statements (EIS), Environmental Assessments / Findings of No Significant Impact (EA/FONSI), Categorical Exclusions (CE) and numerous Section 106/ Section 4(f) Analyses, primarily for Federal, State and Municipal transportation and site development projects. In addition, he has managed interagency coordination and review processes, performed resource inventories, impact assessments, and prepared numerous environmental permit documents, coordinating these efforts with project development milestones. Ryan’s experience includes various highway and roadway design projects. His experience also includes feasibility studies, horizontal and vertical alignment design, storm water management systems, traffic analysis, erosion control plans, signing plans, urban drainage design, basin design, utility coordination, and right of way engineering. • Beiger Elementary School Sidewalk Improvements, Mishawaka, Indiana • Twin Branch Elementary School Sidewalk Improvements, Mishawaka, Indiana • Sidewalk and Pedestrian Improvements, University of Notre Dame, Notre Dame, Indiana Quality Manager Ryan Carrington, PE ADA Specialist Sara Huss, PLA, LEED AP Environmental Document Preparation Jason Stone A team built for success. Safe Routes to School | 5 The City of South Bend has been awarded INDOT federal funds through the TAP programs for the construction of sidewalks and curb ramps in various locations. The project includes the neighborhood surrounding Our Lady of Hungary Parish & School generally bounded by Indiana Avenue to the North, Ewing Avenue to the South, Olive Street to the West, and Franklin Street to the East. At the onset of design, DLZ would propose a project kick-off meeting with the City and INDOT to review the project’s scope of work, schedule and budget parameters. This meeting will provide details to start the project in the right direction and put everyone on the same page. ADA compliance is of monumental importance on a project like this. Your DLZ team of professionals has years of experience in ADA project design and ADA transition plan development for communities throughout Indiana and has the project development process down to a science. Once the areas of improvement are identified within the project area, DLZ will perform a field evaluation to catalog existing sidewalk and curb ramp conditions and gather preliminary utility information. We will utilize smart levels to determine the segments of sidewalk and curb ramp that are outside of ADA specifications, which will allow DLZ to refine the topographic survey limits and minimize the amount of sidewalk and curb ramp removal required. Ultimately, this will expedite the design schedule, as well as allow the City to maximize the amount of improvements that can be done with the funds available. DLZ will then prepare design plans and bid documents for construction of new sidewalk and curb ramps. Throughout design development, DLZ will work closely with the City to review and overcome any challenges. We believe that constant communication with project partners is vital to the success of this project. DLZ understands that the goal is to provide a safe path for users while giving consideration to other important factors such as construction and maintenance cost, drainage, ease of construction, permitting, utility coordination, and aesthetics. The design and construction will be done in accordance with the Local Public Agency (LPA) Guidance Document and related INDOT standard specifications, design manual and standard drawings. Project Understanding and Approach Sidewalk Focus We recognize the City may have already identified areas they would like to focus the funding that is available. However, if there is still some uncertainty, we propose the following approach options for consideration: • Establish a sidewalk and curb ramp rating system based on visual inspection to represent the existing conditions. Assembling this information could help to identify specific areas of focus. • Focus on main east-west roadways in the project area for new or replacement sidewalk and curb ramps, as appropriate. • Begin at the Our Lady of Hungary School and work outward to address sidewalk and curb ramp deficiencies. Safe Routes to School | 6 Project Area The project area stretches approximately 1.5 miles between Olive Street and Franklin Street and 0.5 miles from Ewing Avenue to Indiana Avenue, and within that area are numerous local streets. In total, this area could potentially have approximately 600 curb ramps and nearly 22 miles of sidewalk. Furthermore, based on our site visit, its estimated that over 30% of the existing sidewalk and curb ramps are in disrepair or missing entirely. With the funding available, its not feasible to repair all the sidewalk in this area, which is why identifying the priority areas of improvement and maximizing the budget will be an essential part of this project. These project often also require limited curb replacement and asphalt patching to properly bring the curb ramps up to ADA standards. It is also important to coordinate with any future City projects within the project limits to help maximize the improvement footprint for the City. Drainage One of the important aspects of any pedestrian improvements is drainage. The areas in front of the curb ramps need to be well drained and not present ponding water hazards after rain events. The intent would be to perpetuate existing drainage patterns as much as possible, while also designing the sidewalks and curb ramps to be free of ponding water. 11 22 33 44 PROJECT AREA W. Indiana AvenueW. Indiana Avenue W. Dubail StreetW. Dubail Street W. Calvery StreetW. Calvery Street Prairi e A v e n u e Prairi e A v e n u e Bruce StreetBruce Street W. Donald StreetW. Donald Street W. Ewing AvenueW. Ewing AvenueOlive StreetOlive StreetKendall StreetKendall StreetFranklin StreetFranklin StreetOur Lady of Hungary School N Non compliant ramp Missing sidewalk sections Tree roots impacting sidewalks Unique challenges with adjacent property 1 2 4 3 South Bend National Guard Walker Field Park Safe Routes to School | 7 Utility Coordination Utility Coordination is an important aspect of all projects, and we believe it is a critical component of design to maintain schedule, even on curb ramp and sidewalk projects. Our experience and preliminary observation of the project area indicates that utility conflicts will likely be present. It is anticipated that a majority of these conflicts can be avoided through detailed and creative design. We are prepared to take a proactive approach to avoid delays and issues during construction. Utility coordination activities will include: • Initial notice to utilities and verification of facilities • Periodic status and plan updates of the project to keep utilities informed • Correspondence and meetings with utilities to discuss potential conflicts and resolutions, if necessary. • Obtaining utility work plans, including relocation plans, when necessary. Utilities along W. Dubail Street between Scott Street and Kendall Avenue Environmental Documentation The use of federal funding triggers compliance with National Environmental Policy Act (NEPA) documentation requirements. DLZ has conducted a field visit and preliminary reviews of GIS data available on the IndianaMap website, the IDEM VFC, IDNR’s Indiana Buildings, Bridges, and Cemeteries Map website and other information to identify potential “red flag” resources or issues that may need to be considered during design. Resources/issues noted in and near the project area include public parks, schools, an abandoned railroad and hazardous materials sites. Designs that minimize impacts to such resources and issues will be developed. The identified features are not anticipated to impede project development. The project will also require compliance with Section 106 of the National Historic Preservation Act, which sets forth a review process for identifying historic properties (including archaeological sites) and assessing potential effects. The project proposes work types which receive Section 106 approval under the MPPA. The services of Qualified Professional cultural subconsultants would be required if the project were to impact historic character-defining features or impact previously undisturbed soils. A Programmatic Categorical Exclusion (PCE) may be appropriate for this project as no new right of way or environmental permits are expected to be required. If less than 0.5 acre of new right of way is to be acquired, a Level 1 Categorical Exclusion (CE) would be required. A Level 2 CE) would be required if more than 0.5 acre of new right of way is to be acquired. Section 4(f) involvement with a public park would require preparation of a Level 4 CE. ENVIRONMENTAL CHALLENGES SOLUTIONS Section 106 The project proposes work types which receive Section 106 approval under the Minor Projects Programmatic Agreement (MPPA). MPPA applicability will expedite completion of the NEPA documentation. Section 4(f) Section 4(f) properties, including public parks and historic properties, were noted in the project area. Given that the project is not expected to require new right of way, no impacts are anticipated at this time. If it is determined that right of way is required, the project intent will be to limit any impacts such that De minimis impact criteria are met. A De Minimis finding(s) will expedite completion of the NEPA documentation. Stream and Water Quality Impacts Implementation of INDOT Standard Specifications is anticipated to adequately address water quality concerns. Impacts requiring mitigation are not anticipated. Wetlands No NWI-mapped wetlands were noted near the project area; however, roadside ditches may be determined to be jurisdictional features. A Waters of the U.S. Report will be prepared to document the presence of wetlands. Impacts requiring mitigation are not anticipated. Floodplains/ Floodways No floodplain areas were noted within the project area. No negative floodplain impacts are anticipated. Threatened and Endangered Species DLZ will conduct programmatic consultation for bat species of concern using the on- line USFWS IPaC system, which streamlines the consultation process. “No Effect” determinations, or “May Affect, Not Likely to Adversely Affect” determinations are anticipated. If trees are removed/trimmed, a seasonal tree clearing restriction is expected (trees may not be removed from April 1 through September 30). Hazardous Materials Sites Hazardous materials sites were noted within the project area. Given the minor nature of sidewalk construction activities, no impacts are anticipated. Safe Routes to School | 8 Often a project like sidewalks, curb ramps, and trails are viewed as “just a small project.” At DLZ, we work diligently to ensure a high- quality project, regardless of size, that will serve your community for many years to come. Our team has significant experience with pedestrian centered projects that have allowed us to navigate through many different issues that commonly arise. When designing a roadway, most projects are focused on the roadway while peripheral pieces and obstacles are moved to suit the DLZ HAS THE EXPERIENCE YOU NEED new corridor. With pedestrian projects, it’s a very different approach. Sidewalks, curb ramps, and trail construction must fit into existing situations and avoid obstacles while still meeting the required standards. For example, on the Town of South Whitley project there was one intersection where there was very little space between the roadway and house and a three-foot drop in elevation. Our project engineer was able to design a solution that worked for both the homeowner and the town while still being ADA compliant. This is not just a sidewalk project. We understand that there is much more involved in order to truly be ADA compliant. It is necessary to look at the entire intersection when constructing curb ramps. In many instances, we see curb ramps that end in a low spot with the road surface which causes water to pond, creating an undesirable situation. DLZ has ADA specialists on staff that truly understand the ever-changing requirements and standards. These specialists have often developed creative solutions that are more economical than traditional solutions. For example, on the Mishawaka Safe Routes to School project where an existing retaining wall would have required the installation of handrail and other costly modifications, our ADA specialist worked directly with the design engineer to adjust the design, creating a more economically feasible solution to the issue. It’s this type of service that makes DLZ such a great partner for the City of South Bend. Curb ramps will be reviewed to make sure they meet current ADA requirements Creative solutions in the Town of South Whitley where proximity between sidewalk and roadway prevented a traditional curb ramp design. After Before Safe Routes to School | 8 Safe Routes to School | 9 JUN 2022 NOTICE TO PROCEED FIELD VERIFICATION STAGE 3 PLANS (95%) TOPOGRAPHIC SURVEY FINAL TRACINGS PRELIMINARY FIELD CHECK PLANS LETTING ENVIRONMENTAL DOCUMENT APPROVED JUL 2022 DEC 2023 AUG 2022 APR 2024 JAN 2023 JUL 2024 JUL 2023 Schedule INDOT/LPA PROJECT DEVELOPMENT PROCESS It is our understanding, this project is to have a July 2024 Letting Date, which is reflected in the schedule to the right. DLZ is committed to exceeding the schedule expectations, and we are ready to accelerate the schedule should funding become available for an earlier letting. During the first 90 days after being given Notice to Proceed, the DLZ Team will get started with the following tasks: • Conduct a project kickoff meeting with the City to establish project goals, define more specific areas of focus, and confirm our lines of communication. • Once the project Area has been condensed, field verify sidewalks and curb ramps for ADA compliance and determine topographic survey needs. • Complete field visits for documenting environmental resources, if necessary. • Perform topographic survey, verify existing right of way, and initiate any property surveys as required. • Initiate Early Coordination with State and Federal environmental resources. • Initiate coordination with all utilities to verify locations of electrical, natural gas, water, and sanitary sewer lines in the vicinity of the project. ACTION PLAN FOR FIRST 90 DAYS *Schedule assumes no right of way acquisition is required. Right of Way Based upon our preliminary research of the GIS property lines, it generally appears that the construction can be limited to stay within the existing right of way. However, DLZ’s experience has shown that in some instances, areas around curb ramps may require additional right of way to meet ADA requirements. Additionally, federal funding requires that appropriate documentation of right of way be on record. As such, DLZ will perform title research to confirm the existing right of way. If there are areas of insufficient documentation, or where additional right of way may be needed to construct the desired improvements, our team will work diligently with INDOT and the City of South Bend to find alternatives to reduce or eliminate the right of way impact. If permanent or temporary right of way is required, the we will be ready to expedite Right of Way Engineering and Acquisition services with your approval. Safe Routes to School | 10 Similar Project Experience Town-wide ADA Curb Ramp Replacement South Whitley, Indiana DLZ provided professional consulting design services for the development of engineering plans and contract documents for ADA Curb Ramp improvements in the Town of South Whitley, Indiana. The project consisted of construction of ADA compliant curb ramps and sidewalks at 36 intersections around South Whitley. The improvements includes sidewalk pavement construction, ADA compliant curb ramps, minor drainage grading improvements, yard restoration, and pavement markings. Additional services required for the design included field survey, utility coordination, NEPA document preparation (PCE), construction inspection services, and coordination with the various stakeholders such as the Town of South Whitley and adjacent property owners. Mishawaka Safe Routes to Emmons Elementary School Mishawaka, Indiana The Emmons Safe Routes to School project was an INDOT/federally funded project consisting of sidewalk reconstruction along Main Street and 16th Street. The project also included design of curb ramps, advisory signage, pavement markings and preparation of Categorical Exclusion – Level 1 document. The project limits were located along South Main Street, between Sixth and Sixteenth Street, for an approximate length of 3,200 feet, and along East Sixteenth Street, between South Main Street and Union Street, for an approximate length of 1,100 feet. The total project length was approximately 4,300 feet. The concrete sidewalk varied from four to six feet wide along Main Street, and four to six feet wide along with a grass buffer varying in width along 16th Street. The improvements included sidewalk pavement reconstruction, ADA compliant curb ramps, roadway signing, and pavement markings. Safe Routes to School | 11 Northview Safe Routes to School Valparaiso, Indiana DLZ provided professional consulting design services for a sidewalk project in the Northview area of the City of Valparaiso. The project included the design of sidewalk gaps to the pedestrian facilities that had challenging issues. Locations included a mixture of curb and gutter or shoulder. In many cases, gravel parking areas had been created at the edge of the roadway, prohibiting walking. The City coordinated directly with property owners to provide sidewalk in those areas. In other situations, the carriage walk slopes from the homes to the roadway, not within City right-of-way, did not align with the sidewalk. DLZ was able to design creative solutions that provided the necessary profile grades. Ponding water and limited right-of-way in many areas were also challenges where the DLZ team provided innovative solutions that kept the construction limits at a minimum. DLZ staff conducted additional field checks than is customary to be certain these solutions would be acceptable during construction. Tamarack Multi-use Trail North Liberty, Indiana DLZ was retained by the Town of North Liberty to provide design services for a multi-use trail along the abandoned railroad from Wabash Avenue to the north side of the VFW park. Work included the installation of ADA compliant infrastructure with the path being 10 feet wide and hard-surfaced HMA pavement. The approximate length of the trail was 4,600 feet and connected the North Liberty Community Center to the North Liberty Youth League Ballpark along the abandoned railroad corridor (formerly Indiana, Illinois and Iowa Railroad), through approximately 2,200 feet of cleared woods. The trail was designed in accordance with the Indiana Department of Transportation Standard Specifications. Other elements of the project included performing topographic survey, environmental services, right of way engineering and acquisition services, geotechnical investigation, and construction phase office services. Safe Routes to School Project along Fox Road Lawrence, Indiana DLZ was retained by City of Lawrence to prepare the design plans for a Safe Routes to School Project along Fox Road in City of Lawrence, Marion County, Indiana. Project will construct sidewalk, boardwalks, curb ramps and crosswalks along south side of Fox Road from Pennycroft Drive to Amy Beverland Elementary School. The typical section for the concrete sidewalks will be 5 feet in width with 5 feet of buffer. In some restricted areas, the typical sidewalk will be 6 feet in width constructed at the back of new curb and gutter. In large the fill area and across Dry Branch Creek, six-foot- wide elevated boardwalks will be constructed with railings. The Total length of boardwalk will be approximately 1,100. All other locations will be concrete sidewalks. Utilizing the boardwalk construction will reduce impacts to wetland areas and reduce right-of-way. The typical section for the concrete sidewalks and boardwalks will be constructed with a designed cross slope of 1.5%. Proposed improvements include sidewalk construction, boardwalk construction, ramps and drive approach reconstruction conforming to the Americans with Disabilities Act (ADA) standards. (Rev. 06/27/2018) Request for Proposal Number: RFP Item Description: Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana’s DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx I certify that I have contacted the certified DBEs listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT’s Economic Opportunity Division. I. DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % II. DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % Estimated Total Percentage Credited toward DBE Goal: Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal: Company Name: Signature: Date: *It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of the contract scope of work. My company will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms. Indiana DBE Certification Program In accordance with 49 CFR Part 26 as published in the code of federal regulations, the Indiana Department of Transportation acknowledges Elizabeth Kiefner Crawford, Director Economic Opportunity Division Derrick Casson, Certification Manager Economic Opportunity Division (Reference the Indiana Department of Transportation's DBE Public Search at http://www.in.gov/2674.htm for the most current information regarding this certification) as a certfied DBE in the State of Indiana. Date Issued:03/24/2017 No Change Affidavit Due:02/28/2023 Metric Environmental , LLC Indiana DBE Certification Program In accordance with 49 CFR Part 26 as published in the code of federal regulations, the Indiana Department of Transportation acknowledges Courtland Title & Escrow, Inc. as a certfied DBE in the State of Indiana. Date Issued:01/26/2017 No Change Affidavit Due:11/30/2021 (Reference the Indiana Department of Transportation's DBE Public Search at http://www.in.gov/2674.htm for the most current information regarding this certification) Elizabeth Kiefner Crawford, Director Economic Opportunity Division Derrick Casson, Certification Manager Economic Opportunity Division BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: March 1, 2022 Name: Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date: March 8, 2022 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Safe Routes to School – Our Lady of Hungary Neighborhood Project Number 122-007 (INDOT DES #2100025) Funding Source Account No. Amount Terms of Contract Purpose/Description Proposal opening for PE (design) phase of above project. This is a federally-funded LPA project following INDOT’s RFP guidelines. Once a consultant has been selected, a contract will be drafted and will be approved by the BPW at a later date. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: