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Home My WebLink About03082022 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA March 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of February 17, and February 22, 2022 2. OPENING OF BIDS A. Randolph Park Area Improvements – Project No. 120-049 1. Funding: PR-00014497 B. Sale of City-Owned Property 1. Location: 1514 Dale Ave. 3. OPENING OF PROPOSALS A. Safe Routes to School - Our Lady of Hungary Neighborhood – Project No. 122- 007 1. Funding: INDOT DES #2100025 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Masonry Work for Erskine Golf Course 1. Company: Law’s Tru Stone LLC 2. Amount: $13,480 3. Funding: PR-00015033 5. REJECT BIDS AND QUOTATIONS A. 2022 Biosolids Trucking for Land Application Contract – Project No. 122-031 1. Company: Trucks R Us Inc. 2. Description: Quote Rejected as Non-Responsive Due to WBE Goals Not Met 3. Proceed to Open Market 4. Funding: PR-00015085 6. CHANGE ORDERS A. Seitz Park Reconstruction, Phase I – Project No. 117-093A 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 5 3. Increase Amount: $12,898 4. Percent of Increase: 0.174% 5. Total Percent of Change: 4.040% 6. Revised Contract Amount: $7,426,422.78 7. Funding: PO-0006342 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA March 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. 2021 Speed Radar Sign Installation – Project No. 121-062 1. Company: Martell Electric, LLC 2. Change Order No.: 1 3. Increase Amount: $5,295 4. Percent of Increase: 16.80% 5. Revised Contract Amount: $36,807 6. Funding: PO-0012157 7. PROJECT COMPLETION AFFIDAVITS A. Audubon Woods, Section II – Project No. DP19-004 1. Company: Irish Rentals, LLC 2. Final Contract Amount: N/A B. Bendix Theater Esports Arena – Project No. 119-106D 1. Company: Nelco Media, Inc. 2. Final Contract Amount: $419,058.02 3. Funding: Hotel Motel Tax Fund 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2022-2023 Water Treatment Chemicals 1. Funding: PR-00015439 9. RESOLUTIONS A. Resolution No. 10-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Cori Bair’s Firearm B. Resolution No. 11-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Trade-In of City-Owned Property on Property of Similar Nature 1. Description: Trade-In of Five (5) Obsolete Shotguns with Kiesler’s Police Supply C. Resolution No. 12-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing Staff to Record Restrictive Covenants Required for the Performance of Lead Hazard Control Services 1. Description: Authorize Staff to Record Liens to the Implementation of the Lead Hazard Reduction Demonstration Grant CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA March 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 D. Resolution No. 13-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Approving Forgiveness of Residential Utility Accounts Under the City of South Bend 2022 Utility Relief Program 1. Description: 2022 Utility Relief to Forgive Past Due Balances on Residential Utility Accounts E. Resolution No. 14-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Douglas Applegate’s Helmet and Boots F. Resolution No. 15-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Ted Carlson III's Helmet and Boots G. Resolution No. 16-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Darrell Eiler's Helmet and Boots H. Resolution No. 17-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter William Fox's Helmet and Boots I. Resolution No. 18-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Edwin Meyer's Helmet and Boots J. Resolution No. 19-2022 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Joseph Wagner's Helmet and Boots 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Open Market Contract – Selge Construction Co., Inc. 1. Description: Studebaker Fountain Water Improvements Project No. 121-032, Completion Date of April 22, 2022 2. Amount: $158,440.50 3. Funding: PR-00014464 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA March 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 B. Memorandum of Understanding – St. Joseph County 1. Description: 2021 Contractor Paving, Round III Project No. 121-049; Resurfacing of Fellows St. from Jackson Rd. to Johnson Rd. and Rose St. from Maple Ln. to Crestwood Blvd. 2. Amount: $68,786.48 3. Funding: PR-00010341 C. Professional Services Agreement – Kil Architecture 1. Description: Design Services for Nexus Center Site Improvements Project No. 121-064 2. Amount: $35,500 3. Funding: PR-00015134 11. LICENSES AND PERMITS A. Licenses 1. Type: Public Parking Facility - Renewal a) Applicant: LAZ Parking Midwest, LLC b) Location: 1228 N. Eddy St. c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Aloft South Bend a) Location: 111 N. Main St. b) Description: Pergola on Front of Building to Extend Patio c) Favorable Recommendations/See Comments 12. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) 15 Minute Loading & Unloading Zone Signs 1. Location(s): a) 201 S. William St. b) All Criteria Met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18147 Cloverleaf Dr. – Water/Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA March 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 14. RATIFY BONDS A. Contractor Bonds 1. Bender’s Construction Inc., Released effective April 16, 2022 B. Occupancy Bonds 1. Bender’s Construction Inc., Released effective April 16, 2022 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-31823, GBLN-31822, GBLN-32166 a) Date: 02/22/2022 b) Amount: $1,611,136.73 2. Claim Nos.: GBLN-31204, GBLN-31208, GBLN-32330 a) Date: 02/28/2022 b) Amount: $1,290,115.36 3. Claim Nos.: GBLN-32361, GBLN-32365, GBLN-32366 a) Date: 02/28/2022 b) Amount: $1,939,910.12 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.